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What are the ‘simple tools/hack’ for small project management? (Equivalent to Google Keep)

Having used Asana, Trello and everything in between, I am looking for an easier to use project management tool for team of 5 people.
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22 recommended
  1. 114
    Slack

    Be less busy. Real-time messaging, archiving & search.

    LogoLadzOnline Business Solutions · Written
    try this its really useful...... cheers!
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    Jason Hargrove 🌱Managing Director, AI, Engineer, Toronto · Written
    As a writer into heavy messaging this app is a fave. Can be a bad mix with more quiet or disengaged people. Fave platform for workplace bots
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  2. 72
    Slite

    The note app for teams

    Thiago de CarvalhoFounder @ Deer Designer · Written
    Slite is one of the top 3 tabs that pop up when we start the day. It became our team's knowledge base. Each and every process, how-to's, marketing plan, standup notes and much more go there. Its UI is easy on the eyes and the UX is brilliant! They're just about to launch a mobile app which will make our lives easier. I still use Trello to 'move cards around', but the core is all in Slite now. Truly recommend it!
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  3. 59
    Zenkit

    The project management tool that grows with you

    Peter Oehler made this product
    In the office, we have tried almost all the PM tools available but simply weren´t happy with any of them. So, we decided to develop Zenkit. Zenkit is a project management solution that allows you to view your data and work on it through different data views like eg. mind map, kanban board, spreadsheet, to do list and calendar. The best thing is, that you can switch between different data views with a single mouse click and also continue working on your data all in one tool. Also, Zenkit is free for up to 5 people!
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    Zenkit is really great! To expand what Peter said about the different views, you have items (think card in Trello) and they can have unlimited propertied (think Priority, Who it's assigned to, time estimate, due date, product area, whatever). With a click you can have the columns in your Trello/Kanban board be Priority, with vertical sorting by time estimate (for example). Another click and the cards will be reshuffled so each column is a team member and the Priority is the vertical sort. I mostly live in the Kanban boards, but I like being able to play with a Mind Map or Calendar when I need a different type of visualization to plan. Oh, you can also filter in any view!
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  4. 19
    Workflowy

    Turn your entire life into a list.

    PranavDesigner, Developer & Maker of things · Written
    I find workflowy to be the simplest form of project/day management. It's simple and straightforward - nothing fancy at all.
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    I use it for about 6 years. I love that developers have the same old good design and add new features very rarely, so I don`t have to learn how to use it every other year. It is very simple and not evernoted (overflowed with features)
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    Ankit KapasiEngineer and Entrepreneur, AKVentures · Written
    Workflowy is my favorite for small teams. It really allows you to focus your attention on what is going on now. It is stable and not too many integrations which means that the cognitive load on the team is minimal. Just focuses the team on getting work done. I love being able to say "great idea, let's put it on the roadmap list and get back into this week's tasks".
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  5. 12
    Notion 1.0 Web + Mac App

    Docs, wikis, tasks – a minimal & unified workspace for teams

    Antoine PluFreelance Designer · Written
    Using it for 2 weeks, this is exactly what I need since I had the same issue to find a good middle ground between all the "regular" tools.
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    Mohammad RajabifardCo-Founder There.PM, Product Engineer · Written
    Everything you find in other apps, in one place. I haven't tried it in more than a team of a few people though, but I suggest to try it.
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    Neil McBeanCEO, Designer, Product Lead · Written
    I think it depends a lot on what the small team is doing - product development is different from something like commercial production. But I do like Notion for getting everyone on the same page and establishing objectives. Also it's simple to get started. For creative services I've found a lot of PM tools to be too static in terms of team composition, which is why we started building Zig. Use case matters.
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  6. 13
    Trello

    Organize anything, together

    Daniel KiedrowskiCode Ninja | Game Developer | AI Wizard · Written
    My first choice. In my opinion, it works better than ZenKit, ZenKit is a little buggy sometimes. Despite ZenKit has more features, I'll stick with the simple and working.
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  7. 8
    Airtable

    Realtime spreadsheet-database hybrid

    Kevin Lou6Founder, Anytable 🍜 · Written
    I can't believe this hasn't been suggested yet! I use this for a lot of tiny projects + my own personal growth goals.
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  8. A great app for project management and making transparent team environment.
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    Joseph PackFounder, Pilotfish · Written
    I find Slack to be way too intrusive and actually causes a lack of productivity as opposed to a cohesive way to communicate. That's why Basecamp is a better option. I think without much struggle to could easily operate the vast majority of your online business via Basecamp. DHH and Jason Fried manage their own business with it, so there's no reason you can't too!
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  9. 5
    Todoist

    Organize your life. Then go enjoy it.

    Nilanchala PanigrahyCreative Technologist, Tribal Worldwide · Written
    Simple Todo with no nonsense features.
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    Nilanchala PanigrahyCreative Technologist, Tribal Worldwide · Written
    Simple Todo with no nonsense features.
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  10. It help within our team, but it still depends on your tasks and goals
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  11. Nandini SharmaMarketing Engineer · Written
    With ProofHub, your teams, clients and all the project communication stays in one place. There's no need of investing in too many different tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time.
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  12. 3
    Workspaces

    Your things well-organized. Ready to open with one click.

    Marcin KrzywonosFounder of @Apptorium · Written
    Marcin Krzywonos made this product
    It's for one person, but it really helps when you have lots of resources (including online tools)
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  13. 2
    Riter

    Project management & team collaboration tool using AI

    We are a team of 8 remote employees, Riter seems easy enough to use and does not have a huge number of unnecessary features.
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  14. Sutrishna SahaDigital Marketing Manager · Written
    All data - files, videos, images, presentations, etc. at one place. Easy to access and manage.
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  15. 2
    Wunderlist

    Capture ideas, things to do and places to see

    Don't go on the name. This is not just an app for your grocery shopping. I have been using it to keep track of my goals, milestones, and activities - which I treat as my personal mini projects. You have to be little creative work through it, but it has almost every feature required for a small project like sharing the task with someone, setting due dates. It should be perfect for a starter.
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  16. I think that a nice advertisement. I just started my project and used the help of https://weblium.com to make a pretty web site. It's really important to make everything great for customers and also you can look for new employers there.
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  17. 2
    Clubhouse

    Project management tools you’ll actually enjoy using.

    Jason Hargrove 🌱Managing Director, AI, Engineer, Toronto · Written
    Simple and easy to use with enough tools to make it more useful than Trello and GitHub Projects. Good integrations. Overall a good UX. It's perhaps most ideal for small teams now as they do not support per-project permissions. Not ideal in a situation where you want to add a contractor to a specific project. They do however have a workaround where you can create multiple Organizations. All around we've been enjoying it for the past couple months.
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  18. Simon BrombergCTO @DashMD , sbromberg.com · Written
    A great simple tool for keeping shared content organized within a small to medium-sized team. Think of it as a really easy to set up company wiki that you can control who can access and edit it. I have been using it to create visually pleasing internal pages to collect useful reference information and links to important documents, apps, tools, photos, videos, and pretty much anything I can think of organized in one reasonably customizable place. And it's already included in G-suite. The new version of Google Sites is pretty limited right now, but it's much more aesthetically pleasing than its predecessor and is quite suitable for basic use cases.
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  19. 3
    Basecamp

    Keeps people on the same page

    Petr FiserHead of Product, Kosik.cz · Written
    One of the best project managing tool for small business. Cooperate in team!
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  20. 1
    zipBoard

    Real-time visual feedback on live products.

    Doulos JoseGrowth | Strategy | Digital · Written
    You might want to try https://zipboard.co. Simple & easy to use, and pocket friendly.
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