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What are the ‘simple tools/hack’ for small project management? (Equivalent to Google Keep)

Having used Asana, Trello and everything in between, I am looking for an easier to use project management tool for team of 5 people.
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26 recommended
  1. 114
    Slack

    Be less busy. Real-time messaging, archiving & search.

    LogoLadzOnline Business Solutions · Written
    try this its really useful...... cheers!
    CommentsShare
    Jason Hargrove 🌱CEO engineer. Familiar Bot <3 green tea! · Written
    As a writer into heavy messaging this app is a fave. Can be a bad mix with more quiet or disengaged people. Fave platform for workplace bots
    CommentsShare
    • João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

      Comments (0)
    • Amrith ShanbhagCommunity at Product Hunt & Feathrd

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

      Comments (3)
  2. 72
    Slite

    The note app for teams

    Thiago de CarvalhoFounder @ Deer Designer · Written
    Slite is one of the top 3 tabs that pop up when we start the day. It became our team's knowledge base. Each and every process, how-to's, marketing plan, standup notes and much more go there. Its UI is easy on the eyes and the UX is brilliant! They're just about to launch a mobile app which will make our lives easier. I still use Trello to 'move cards around', but the core is all in Slite now. Truly recommend it!
    Comments (6)Share
    • Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

      Comments (2)
    • Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

      Comments (2)
  3. 60
    Zenkit

    The project management tool that grows with you

    Peter Oehler made this product
    In the office, we have tried almost all the PM tools available but simply weren´t happy with any of them. So, we decided to develop Zenkit. Zenkit is a project management solution that allows you to view your data and work on it through different data views like eg. mind map, kanban board, spreadsheet, to do list and calendar. The best thing is, that you can switch between different data views with a single mouse click and also continue working on your data all in one tool. Also, Zenkit is free for up to 5 people!
    CommentsShare
    Zenkit is really great! To expand what Peter said about the different views, you have items (think card in Trello) and they can have unlimited propertied (think Priority, Who it's assigned to, time estimate, due date, product area, whatever). With a click you can have the columns in your Trello/Kanban board be Priority, with vertical sorting by time estimate (for example). Another click and the cards will be reshuffled so each column is a team member and the Priority is the vertical sort. I mostly live in the Kanban boards, but I like being able to play with a Mind Map or Calendar when I need a different type of visualization to plan. Oh, you can also filter in any view!
    CommentsShare
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  4. 19
    Workflowy

    Turn your entire life into a list.

    PranavDesigner, Developer & Maker of things · Written
    I find workflowy to be the simplest form of project/day management. It's simple and straightforward - nothing fancy at all.
    CommentsShare
    I use it for about 6 years. I love that developers have the same old good design and add new features very rarely, so I don`t have to learn how to use it every other year. It is very simple and not evernoted (overflowed with features)
    CommentsShare
    Ankit KapasiEngineer and Entrepreneur, AKVentures · Written
    Workflowy is my favorite for small teams. It really allows you to focus your attention on what is going on now. It is stable and not too many integrations which means that the cognitive load on the team is minimal. Just focuses the team on getting work done. I love being able to say "great idea, let's put it on the roadmap list and get back into this week's tasks".
    CommentsShare
    • Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  5. 12
    Notion 1.0 Web + Mac App

    Docs, wikis, tasks – a minimal & unified workspace for teams

    Antoine PluFreelance Designer · Written
    Using it for 2 weeks, this is exactly what I need since I had the same issue to find a good middle ground between all the "regular" tools.
    CommentsShare
    Mo RajabifardCo-founder & CEO @ There.PM · Written
    Everything you find in other apps, in one place. I haven't tried it in more than a team of a few people though, but I suggest to try it.
    CommentsShare
    Neil McBeanCEO, Designer, Product Lead · Written
    I think it depends a lot on what the small team is doing - product development is different from something like commercial production. But I do like Notion for getting everyone on the same page and establishing objectives. Also it's simple to get started. For creative services I've found a lot of PM tools to be too static in terms of team composition, which is why we started building Zig. Use case matters.
    CommentsShare
    • Kiran KunigiriA guy who makes cool stuff.

      Overall, Notion is like a bunch of widgets and management apps combined into one awesome package. I've been using it for several months now, and it works really well. It's most useful for team projects, where you can make an entire directory of pages for the different types of tasks you need to handle, and keep all progress and information synced into one app.

      Being able to move content blocks and pages around makes it very easy to organize, and the comment feature makes it easy to start a new thread to discuss a topic. Integration is also great, since I can embed code, videos, and even Google Drive documents. You can also customize the look and feel of pages (I love being able to set icons and header images for each page) to make them easily recognizable, and create complex layouts. There is a huge list of features that makes it possible to do almost anything you would want to do in a management/organization app.

      It's still improving, and they have a list of new features coming soon (the one I'm excited for is being able to assign tasks to people). There's an iOS app beta (that doesn't work on my device currently). There are a few minor bugs that I come across, but it's nothing that distracts you from using it. It's a solid app that I'll continue to use for both group and individual projects.

    • I'm invested in Priority Matrix but find the UI terrible...thus the search and trial of Notion. Wunderlist is only good for grocery and Home Depot lists. And Evernote has lost it's way. This product appears to bring EVERYTHING together.

  6. 13
    Trello

    Organize anything, together

    Daniel KiedrowskiCode Ninja | Game Developer | AI Wizard · Written
    My first choice. In my opinion, it works better than ZenKit, ZenKit is a little buggy sometimes. Despite ZenKit has more features, I'll stick with the simple and working.
    CommentsShare
    • Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • chuchuDeveloper, Andela

      Trello has helped me organize my projects for a while now. Since I work as a software engineer. An example of my boards is sort of where I create tasks then I classify them according to their current position on the sprint. For example I have tasks in different cards such as Icebox, Backlog, Current Iteration and Done. I have set deadlines all ranging from 2 weeks to someday :(. Overall a great product!

  7. 8
    Airtable

    Realtime spreadsheet-database hybrid

    Kevin Lou6Founder, Anytable 🍜 · Written
    I can't believe this hasn't been suggested yet! I use this for a lot of tiny projects + my own personal growth goals.
    CommentsShare
    • Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  8. A great app for project management and making transparent team environment.
    CommentsShare
    Joseph PackFounder, Pilotfish · Written
    I find Slack to be way too intrusive and actually causes a lack of productivity as opposed to a cohesive way to communicate. That's why Basecamp is a better option. I think without much struggle to could easily operate the vast majority of your online business via Basecamp. DHH and Jason Fried manage their own business with it, so there's no reason you can't too!
    CommentsShare
  9. 5
    Todoist

    Organize your life. Then go enjoy it.

    Nilanchala PanigrahyCreative Technologist, Tribal Worldwide · Written
    Simple Todo with no nonsense features.
    CommentsShare
    Nilanchala PanigrahyCreative Technologist, Tribal Worldwide · Written
    Simple Todo with no nonsense features.
    CommentsShare
    • haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • MartaFront-end, UI and UX designer

      Organize your life with pleasure. Add due date to tasks, tasks inside projects, subprojects and subtasks. Call your friends to join your project and assign tasks for them. Comment and add images on tasks. Have your tasks everywhere with nice apps. Love it.

  10. It help within our team, but it still depends on your tasks and goals
    CommentsShare
  11. Nandini SharmaMarketing Engineer · Written
    With ProofHub, your teams, clients and all the project communication stays in one place. There's no need of investing in too many different tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time.
    CommentsShare
  12. 3
    Workspaces

    Your things well-organized. Ready to open with one click.

    Marcin KrzywonosCEO at @Apptorium · Written
    Marcin Krzywonos made this product
    It's for one person, but it really helps when you have lots of resources (including online tools)
    CommentsShare
    • Been using this for sometime now, switching between work projects, and side projects when i get home. works really good. Would be nice if it could close the previous workspace automatically.

  13. 2
    Riter

    Project management & team collaboration tool using AI

    We are a team of 8 remote employees, Riter seems easy enough to use and does not have a huge number of unnecessary features.
    CommentsShare
  14. Sutrishna SahaDigital Marketing Manager · Written
    All data - files, videos, images, presentations, etc. at one place. Easy to access and manage.
    CommentsShare
  15. 2
    Wunderlist

    Capture ideas, things to do and places to see

    Don't go on the name. This is not just an app for your grocery shopping. I have been using it to keep track of my goals, milestones, and activities - which I treat as my personal mini projects. You have to be little creative work through it, but it has almost every feature required for a small project like sharing the task with someone, setting due dates. It should be perfect for a starter.
    CommentsShare
    • Grigory PtashkoHashnews, Developer

      If you're a minimalistic approach lover then you should definitely check Wunderlist. It's doesn't eat much resources if you keep it open all the time. Lists of tasks, starring tasks is the best simple and productive way of tasks' prioritization. It also has a great feature of adding a task or searching for a task without going to the main window. Just use a keyboard shortcut for this.

    • Alex PasternakLead Software Developer, Kronos

      I've tried this app many times, but really fail to see what people see in it. It fails my basic use cases of even a grocery list, where I need to complete an item, have it hidden, then uncomplete it when it's needed again, easily.

      But then again, Todoist also fails this. Perhaps these are great for one-time use and throw away items. I use AnyList, and would otherwise use Paperless on iOS (or now Ikiru) before either of those.

  16. I think that a nice advertisement. I just started my project and used the help of https://weblium.com to make a pretty web site. It's really important to make everything great for customers and also you can look for new employers there.
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  17. 2
    Clubhouse

    Project management tools you’ll actually enjoy using.

    Jason Hargrove 🌱CEO engineer. Familiar Bot <3 green tea! · Written
    Simple and easy to use with enough tools to make it more useful than Trello and GitHub Projects. Good integrations. Overall a good UX. It's perhaps most ideal for small teams now as they do not support per-project permissions. Not ideal in a situation where you want to add a contractor to a specific project. They do however have a workaround where you can create multiple Organizations. All around we've been enjoying it for the past couple months.
    CommentsShare
    • Mark BrogowiczLeading product at Portfolium

      I'm a huge fan. I've led two teams to switch to Clubhouse. The workflow is flexible, but constrained to keep things simple. The reporting is simple, but useful. The product addresses a hierarchy for software development, which helps to manage both short and long-term planning. This is done through User Stories, Epics and Milestones.

  18. A great simple tool for keeping shared content organized within a small to medium-sized team. Think of it as a really easy to set up company wiki that you can control who can access and edit it. I have been using it to create visually pleasing internal pages to collect useful reference information and links to important documents, apps, tools, photos, videos, and pretty much anything I can think of organized in one reasonably customizable place. And it's already included in G-suite. The new version of Google Sites is pretty limited right now, but it's much more aesthetically pleasing than its predecessor and is quite suitable for basic use cases.
    CommentsShare
  19. 3
    Basecamp

    Keeps people on the same page

    Petr FiserHead of Product, Kosik.cz · Written
    One of the best project managing tool for small business. Cooperate in team!
    CommentsShare
    • Great and helpful app! I use Basecamp integration with TMetric in all my projects, for me this is the most convenient way to track my time for any activity in Basecamp

    • Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      I'm a big fan not only of BaseCamp, but also their founders' books (Rework, Remote, Getting Real) and blog posts. Their work philosophy is amazing and it's reflected on the clean and concrete software.

      I really enjoy managing all aspects of my company with BaseCamp

  20. 1
    zipBoard

    Real-time visual feedback on live products.

    Doulos JoseGrowth | Strategy | Digital · Written
    You might want to try https://zipboard.co. Simple & easy to use, and pocket friendly.
    CommentsShare