Rareș C.
Rareș C.Visual Designer @ Instapage

What are the best project management tools for designers?

Me and my team are exploring options to move our design project management workflow to a clean slate, what are some of the tools that you use to stay on top of design projects and make sure the workflow is smooth & fluid. We are looking into using Trello, but if anyone has a more visual and more feature packed alternative we are open to suggestion.
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29 recommended
  1. 29

    Prototyping and collaboration for design teams

    If you are looking for a tool to store version and track the process you should try InVision. They have a feature Trello like where you can see the version and progress of the project. Personally I don't use that feature cause I track design versions in a different way. I guess you'll have to try it out and see if it works for your team. Tools Ive used, Basecamp, Trello, Asana, InVision, JIRA.
    • Dennis Weinhardt
      Dennis WeinhardtDigital Designer (UI/UX/Web)

      I love everything about InVision.

      Since I started using it 3-4 years ago they improved so many things and added really useful features. They collaborate with so many top designers of the industry that they always know what we want. I really appreciate the effort, time and love they put into their products and it's always fun to use them.

      The tools I use on a weekly basis are:

      InVision (Webapp); Freehand; Craft; Designbetter.co

    • Elena Avramenko
      Elena AvramenkoCo-Founder at PopAppFactory

      All my designers loves the service, but I am struggling to use it, I find its UI/UX uncomfortable and not obvious. The most terrible is a mobile version of the web-site, extremely slow.

  2. 16

    Google Calendar inside your Trello

    Roman Annenkov
    Roman Annenkov5Product manager · Written
    I vote for Planyway, in combination with Trello. Our team designer productivity has grown by 15-20%, according to weekly reports for similar tasks. In spite of Planyway is just a Chrome Extension, for now, it seems to become a real breakthrough in project management.
    • Kyrie Tompkins-Overlock
      Kyrie Tompkins-OverlockWeb Developer. Nerd. Dog Mom.

      I've been using Planyway for most of December and I love it. It shows me all of my cards from multiple boards in one clean, concise view. No more bouncing between board calendars (or sloppy IFTTT formulas) to keep my calendars & tasks in sync. (:

      Comments (0)
    • I spent over a year looking for an app that could do this. I had settled on Trello and been scheduling blocks of time on paper, when I found Planyway. The ease of drag and drop (re)scheduling and custom blocks of time was exactly what I wanted, and two-way sync with Google Calendar made those blocks of time visible and editable anywhere. Fantastic tool

      Comments (0)
  3. 17

    Keeps people on the same page

    John Ababseh
    John Ababseh10Epiphany Enthusiast · Written
    I love Trello, but basecamp is worthy of checking out as it helps with all tasks and is the go to spot for documents, meetings, checklist, projects, emails, calendar syncs, chatting, and more.
    Comments (2)Share
    • Agustin Esperon
      Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      I'm a big fan not only of BaseCamp, but also their founders' books (Rework, Remote, Getting Real) and blog posts. Their work philosophy is amazing and it's reflected on the clean and concrete software.

      I really enjoy managing all aspects of my company with BaseCamp

    • Great and helpful app! I use Basecamp integration with TMetric in all my projects, for me this is the most convenient way to track my time for any activity in Basecamp

  4. 15

    Organize anything, together

    Kaushal Vyas
    Kaushal VyasProduct Manager; Entrepreneur · Written
    I am surprised this hasn't been recommended yet! It's got everything a designer could ask for when it comes to project management -Task boards, Privacy settings, in-situ conversation, custom backgrounds, colours, google drive and dropbox add-ons, et al.
    Roman Annenkov
    Roman Annenkov5Product manager · Written
    Trello is a decent tool but what really makes it powerful is Planyway Chrome Extension which allows you to use a real google-style calendar. Check it yourself at planyway.com
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  5. Thomson Muriyadan
    Thomson MuriyadanGraduate Research Student in HCI · Written
    If your tech team already uses JIRA then it makes a lot of sense for the design team to be here too. It may not the most best looking tool out there but if you work directly with the product and the developer teams and they're already on it then it does a pretty good job of keeping everybody on the same page. Agile development concepts like Epics and stories help link efforts of all teams and makes it easier for projects to be managed. Teams can have their own workflows set-up within their projects will ensures nobody skips a step. And many more benefits.
    Comments (1)Share
    Jira and Trello are IMO the best alternatives out there. While JIRA is more sw engineers oriented (lots of dev integrations) I think you can find quite a good amount of workflows and boards also for designers/mktg/sales people. Recommended it. (till 10 ppl, JIRA should actually cost less than Trello).
  6. 5
    Dropbox Paper

    Collaboration tool built for teams

    David Adamu
    David Adamu3Maker. Product Designer @Andela · Written
    I find Paper great as a tool for collaboration - you can add comments on specific parts of designs and have a tight feedback loop between team members.
    • zedgoat
      zedgoatChemist, Developer, Stoic.

      Use Paper to manage technical stuff and my team, and love it. Just the right number of features, document crosslinking and image embedding fits my needs exactly, and works for quick notes or longer documents.

    • Instant Expert
      Instant ExpertInstant Experto, Vlogger

      Its a great tool for starters, For teams I do not recommend. there are lots of apps that do the same, even google docs is more intelligible when collaborating and working with. But we already have OneNote, Evernote, Word Online, with lots of features way ahead Paper.

  7. 4

    Agile task management, kanban, scrum, sprints and timers

    More feature rich than Trello, and more views too. Worth a look!
  8. 4

    The All-in-one Product Management Platform

    Iryna Maniuk
    Iryna Maniuk6Marketing manager · Written
    My team loves Atlaz. It's kind of Jira + Trello combo: feature-rich yet simple to learn and use. Whatever you're looking for - project/team/task management, time and progress tracking, reporting - Atlaz has pretty much that all.
    • Yarik
      Yarikloliful.io | yaraslav.com

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w 2 PH products 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  9. 3

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Outplanr turns your to do lists into a work plan. It’s a team work planner which helps you balance your and your team work-life, by delegate and tracking everyone tasks in real-time and planning your work for all week.
  10. 2

    Manage everything from the smallest tasks

    Depending on the size of your studio, you might want to take a look at Favro too, as it's got an extra layer of managerial oversight built in.
  11. 3
    Client Portal

    A client-friendly way to keep your projects organised

    Worth a look for sharing all the files and process with clients...
  12. 2
    Sortd for Gmail

    Trello for Gmail - Transform your email into organized lists

    It's a great and visual project mgt tool that lives in Gmail ... that where I work!
    • Semira Amiralai
      Semira AmiralaiTechnical Recruiter

      I'm trying to discover the main difference(s) between Sortd and Drag. While Sortd is more mature, both are attractive products with great functionality. Keeping it simple is key for me (a minimalist). It's not clear what the differences are; anyone have inputs on this?

    • Sean Power
      Sean PowerHead of Sales, Refractiv

      Nice app to keep track of tasks within Gmail, email messages are turned into tasks giving you the option to select which category they fall into.

  13. 1

    The fastest way to sync your team with ongoing projects

    Daniel Lobo made this product
    I think you should give winio a try. Your documents, tasks, and conversations on a single screen
  14. Judith Ratajczak
    Judith RatajczakOnline Marketing Manager at TimeTac GmbH · Written
    Judith Ratajczak made this product
    Do you already know TimeTac? It's a webbased time tracking and project management tool for Mac/PC or mobile. Define your tasks/projects. With a simple click you start tracking time. You see how much time you have spent on specific projects and you are able to plan your resources. What is also important is that you always keep an eye on cost and revenue rates. Currently you can test it for 30 Days!
  15. Enterprising Josh made this product
    Bitrix24 is excellent if you are looking for a free project management solution that comes with time tracking, billing, quotes and client management. See https://www.bitrix24.com/feature...
  16. Julie Tolosa
    Julie TolosaSuccess is not for the lazy · Written
    Julie Tolosa made this product
    A fun and engaging app Creatives would enjoy using.
  17. Ramon
    RamonStartup Enthusiast · Written
    Editor's choice by PCMag
  18. Ashley Marron
    Ashley MarronCEO, MIndGenius Limited · Written
    Ashley Marron made this product
    If you are looking to plan your design project and then co-ordinate tasks on a kanban board then Barvas is worth checking out. Used by a lot of marketing teams to co-ordinate campaigns and associated designs
  19. I've just started kicking the tires of Plutio but they have impressive features already of you're keen to get everything under one hood. If you're freelancing or running a small studio, I'd suggest having a look.
  20. 1

    A secure, version-controlled hub for your design files

    Take a look at Abstract if you're interested in a kind of 'Github for Designers' proposition... Version control, communications and integrations all inside.
    • Alexander Lozada
      Alexander LozadaProduct Designer

      It's a great concept but the implementation is still lacking; resource usage is incredibly high, the application is frustratingly slow, and the amount of bugs encountered is in the tens per day.

    • Daniel Cunha
      Daniel CunhaProduct designer at Uphold Inc.

      This is a new way to manage design work. I really appreciate their app pretty new and pretty awesome. Recommended for small and medium and larger design teams who are working with product apps.