T.
T.UI / UX Designer

Best app to share your todo list or tasks with your SO or friends?

Hi people, I was looking for an app that would let me make tasks or todo (isn't both same?) and allow me to share that list with friends or my girlfriend, Is there any app that do this? Note: I don’t want team collaboration apps because they work for teams better. I want something friendly and “free”. I am checked "Any.do" & it needs premium account to “work together” so I can’t. I would love to hear if you know or used any other apps then these two. :) Huge Thanks!
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18 recommended
  1. 59
    Wunderlist

    Capture ideas, things to do and places to see

    Can share a list for free, best todo app ever
    Comments (8)Share
    Ammar Alyousfi
    Ammar AlyousfiMaker of Pair & Compare | Data Science · Written
    Allows you to make a sharable list that you can share and collaborate on with anyone for free.
    Comments (2)Share
    • Grigory Ptashko
      Grigory PtashkoHashnews, Developer

      If you're a minimalistic approach lover then you should definitely check Wunderlist. It's doesn't eat much resources if you keep it open all the time. Lists of tasks, starring tasks is the best simple and productive way of tasks' prioritization. It also has a great feature of adding a task or searching for a task without going to the main window. Just use a keyboard shortcut for this.

    • Alex Pasternak
      Alex PasternakLead Software Developer, Kronos

      I've tried this app many times, but really fail to see what people see in it. It fails my basic use cases of even a grocery list, where I need to complete an item, have it hidden, then uncomplete it when it's needed again, easily.

      But then again, Todoist also fails this. Perhaps these are great for one-time use and throw away items. I use AnyList, and would otherwise use Paperless on iOS (or now Ikiru) before either of those.

  2. 59
    Trello

    Organize anything, together

    Thomas DIDIER
    Thomas DIDIER6Marketing, Forest Admin 🌲 · Written
    Easy to use and flexible enough to create any type of tasks organization.
    CommentsShare
    Kimberley Williams
    Kimberley WilliamsProduct Manager at Soldo · Written
    I use this to share To Do lists my SO! So helpful!
    CommentsShare
    • Lindsey Winsemius
      Lindsey WinsemiusMarketing, Author, Supermom

      I just started using this with my marketing team at work, and so far it seems to be an efficient way to coordinate on projects. Now if I can just remember to log in and actually use the boards...

    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

  3. 41
    Todoist

    Organize your life. Then go enjoy it.

    Made for personal use, rather than business.
    CommentsShare
    My favorite of many.
    CommentsShare
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • Marta
      MartaFront-end, UI and UX designer

      Organize your life with pleasure. Add due date to tasks, tasks inside projects, subprojects and subtasks. Call your friends to join your project and assign tasks for them. Comment and add images on tasks. Have your tasks everywhere with nice apps. Love it.

  4. 30
    Zenkit

    The project management tool that grows with you

    Zenkit is great for team use and personal use. Share your to-do lists or your calendars - as easy as can be.
    CommentsShare
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

      Comments (2)
  5. 6
    Airtable

    Realtime spreadsheet-database hybrid

    I have used all major ones including todoist, things, omnifocus, google keep and wunderlist, however, I finally settled with Airtable because you can have all the flexibility you want with it. You can basically build your own tool based on exactly what you need.
    CommentsShare
    I have used all major ones including todoist, things, omnifocus, google keep and wunderlist, however, I finally settled with Airtable because you can have all the flexibility you want with it. You can basically build your own tool based on exactly what you need.
    CommentsShare
    • Matt Bettiol
      Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. Vincent
      Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  6. 5
    Google Keep

    Save your thoughts, wherever you are

    Guillaume Wolf
    Guillaume WolfProjects Director at Adikteev · Written
    Google Keep is very simple and allow easy sharing of lists, notes and checklists. I use it for our grossery list.
    CommentsShare
  7. 3
    Taskade for Chrome

    Turn your new tab into a checklist, note, or outline ⚡️✏️✅

    Allon
    AllonMarket Researcher · Written
    This is a nice app that may satisfy your needs. This got great UX UI and able to intergrate with many other apps.
    CommentsShare
    • Amazing app overall. I have been using the app since day 1, and the speed in which the product iterates and quality of the new features added shows me that this is a product I can trust and use for the long term

    • Great app that I actually been using for awhile, way before Product Hunt. I like it because it's simple, allows you to focus on things you need to get done and allows for easy tracking.

  8. 3
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Luke Hamilton
    Luke HamiltonSoftware Engineer at StackShare · Written
    You can create a shared workspace with SO or friends and share all kinds of information (including todo lists)
    CommentsShare
    • Rees Vinsen
      Rees VinsenFounder, CEO - Adduco

      HANDS DOWN 🙌🏼 THE BEST PRODUCTIVITY, ORGANISATION AND RESOURCE WORKSPACE myself or my team have ever touched 💯

      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.

      -------

      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.

      -------

      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.

      -------

      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

  9. Sanjay Patel
    Sanjay PatelProduct Designer · Written
    Sanjay Patel made this product
    It's an elegant project management tool that merely your task management, time - logging, invoicing, build for a small team & individual freelancer.
    CommentsShare
  10. 3
    Slite

    The note app for teams

    Thomas DIDIER
    Thomas DIDIER6Marketing, Forest Admin 🌲 · Written
    Great app to centralize your ideas and organize them into Todo lists.
    CommentsShare
    • Benjamin Pipat
      Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

      Comments (2)
    • Luc Chaissac
      Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

      Comments (2)
  11. 1
    Azendoo

    Teamwork made easy, Get Sh!t Done without email

    Teekay Merah
    Teekay MerahBrand Manager & Content Creator · Written
    Definitely Azendoo. It does everything you're looking for and s'more. Haven't used any of these two cause I've never had to :)
    CommentsShare
    • Teekay Merah
      Teekay MerahBrand Manager & Content Creator

      Signing up to Azendoo comes with a lot of perks. It has a beautiful UI, integration with all major apps, over 80 external services via Zapier, and offers numerous features. It is very intuitive and reliable, which resulted in deals with the likes of Netflix, Evernote, Box and MasterCard.

      The chat application was made to avoid the clutter that users often complain about when it comes to productivity apps. With Azendoo, discussions center around a particular topic where users can post documents, images and text.

      Furthermore, a new feature will roll out in the next few days allowing its users to create subtasks and assign them to the different collabortors of your team.

      The subjects can host multiple discussions with comments, so the software is arguably much more organized and clean. They also put a lot of attention in their task manager, explaining that talking about the details of a project rather than who has accomplished what is much more time-efficient.

      This also functions on their iOS and Android mobile apps, where you can organize tasks, send direct messages, view the activity feed, and more. It’s simple to use and synchronizes any updates among all platforms.

      Azendoo also comes with dashboards that help you keep track of everything that’s been completed, shared calendars, document sharing, 400+ app integrations, and 5GB storage per member.

  12. 1
    CheckLister

    Simple, collaborative checklists. Not powered by AI

    Mick
    MickFounder of SongBox.Rocks · Written
    Mick made this product
    Disclaimer - this is my product. But it was designed with your exact use case in mind. You need to have an account (free) but the person you're sharing the list with does not need to have an account. Simples.
    CommentsShare
  13. 1
    Dropbox Paper

    Collaboration tool built for teams

    Beatrice
    BeatriceWeb developer · Written
    Share documents with checklists, assign people, drop pictures and other elements. It's all in one!
    CommentsShare
    • Instant Expert
      Instant ExpertInstant Experto, Vlogger

      Its a great tool for starters, For teams I do not recommend. there are lots of apps that do the same, even google docs is more intelligible when collaborating and working with. But we already have OneNote, Evernote, Word Online, with lots of features way ahead Paper.

    • zedgoat
      zedgoatChemist, Developer, Stoic.

      Use Paper to manage technical stuff and my team, and love it. Just the right number of features, document crosslinking and image embedding fits my needs exactly, and works for quick notes or longer documents.

  14. Rich Peterson
    Rich PetersonFounder @ Generous Work · Written
    Can be used for groceries but also for any to-do list. Sharing works well!
    CommentsShare
  15. 1
    TaskPaper 3

    Plain text to-do lists for Mac

    Nikita Skitev
    Nikita SkitevProduct Manager · Written
    You can copy-paste tasks as a simple text from Taskpaper! But... for you case, you can use "Reminders" or even "Notes" with checkboxes on IOS or Google Tasks on Android. Don't overengineer it!
    CommentsShare
  16. If you're both on iCloud-enabled devices (big "if" unfortunately), Apple Reminders actually works great and is quite seamless. It's fairly easy to set up and link lists together — you don't need to sign up for new accounts or install another new app (which is a hard sell for people sometimes — not everyone wants to sign up / download Wunderlist and check it all the time). I think you can even link up lists using Airdrop. You can use Siri to create reminders and interact with them. Plus third party apps can easily integrate with Apple Reminders (e.g. Grocery https://www.producthunt.com/post...). It's also simple and easy to use. It'll also automatically sync your list changes to iCloud so if you have a Mac or you login at iCloud.com you can add new reminders there. Similarly with Apple Notes etc.
    CommentsShare
  17. Kadr Leyn
    Kadr LeynSoftware Developer · Written
    Simple and useful todo list with alarm , also task reminder application that easy to use. Are you forgetting the tasks you need to do during the day? We are forgetting our tasks from time to time, sometimes quite alarmingly. The solution of this problem is in this application. If you need to do some tasks and you're worried that you may forget,set a reminder using our app and relax. You can easily create a to-do list and can set task reminder with application. The application is easy to use and has a simple interface. The app notifies you with a notification when the time of task has come. Also the device vibrates. It shows you what you need to do on screen Leading Features: - Easy to use and simple interface. - Adding new tasks, editing and deleting tasks - To be able to add a reminder for the task - Adding unlimited new categories and editing the categories - Icon selection for categories - Grouping tasks based on time and category
    CommentsShare