What is the best app for making a schedule?

I'm looking for an app that can handle todo lists, larger projects, and routine things like going to the gym. With notifications to keep me on track.
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21 recommended
  1. 66
    Taskade 1.0

    Simple & sharable task list, notes, todo app for busy teams.

    I've been using Taskade a lot lately. It's super simple and fits really well into my workflow. Really good for staying organized on both long and short term items.
    • Just started using, really like the simplicity and the look

      Hope it won't be overloaded with features (except for critical ones, like moving tasks between lists)

    • Ethan
      Ethan👨‍💻👨‍🎤 Making KanbanMail & Code The Web

      The best todo list app out there, really nice UI! It is very flexible - it can be used as a vertical Kanban, weekly planner, simple todo list, bullet journal or even for note taking! It can even be used for collaboration with a built in chat. TRY IT 😻

  2. 37

    Organize anything, together

    Ross Rojek
    Ross RojekCTO, GoLocalApps.com, Apptoolkit.io · Written
    While I wrote this article back in 2014, it's still pretty accurate on how I manage my tasks on Trello. Organize by how long a task will take so as you have time, you pick one from that list and do it. https://medium.com/@GoLocalApps/...
    Kesava Mandiga
    Kesava Mandiga15Curious cat. Writer. Explorer. · Written
    The king of to-do lists and project boards. Also has reminders.
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  3. 23

    The project management tool that grows with you

    Jessi Lu
    Jessi Lu14Change the future. · Written
    Why? It´s simple :) It can do anything you ever wanted. You have several views, which you can switch between anytime and your information is still available. The easiest data view version would be a typical list option, You can set dates, reminders and other labels with information. If you want to have a great overview over a project, then I would recommend the kanban view or the mind map option. Note: I work for Zenkit
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  4. 19
    Google Keep

    Save your thoughts, wherever you are

    Kesava Mandiga
    Kesava Mandiga15Curious cat. Writer. Explorer. · Written
    Meant to be a note taking app but does everything you can think of - extensive notes, to-do lists, scheduling and recurring reminders.
    • Eugene Zubak
      Eugene ZubakProduct Management Consultant

      There is no alternative for Google Keep which is very dissapointing in terms of app having bunch of minor and one major bug which makes it useless. Any note taking app could make "sticky notes" view and I would switch happily from Keep which is forgotten and abandoned by its developers

  5. 10

    The world's most open collaborative task manager

    Trifon Tsvetkov made this product
    I've been using Sendtask in a similar way for about a year now. I've tried other tools (like Trello or Evernote) but they lack behind in things like recurring tasks (e.g. going to the gym). For larger projects, it works by grouping multiple tasks together. Each project can have sections and subsections, while each task can also have subtasks. This gives you several hierarchy levels so it's easier to manage more complex stuff.
  6. 9
    Evernote 8.0

    The popular note-taking app, re-designed for iOS

    Kesava Mandiga
    Kesava Mandiga15Curious cat. Writer. Explorer. · Written
    Some friends swear by it, some don't. Supposed to be really good for note taking, duh, but also does lists and task tracking.
  7. 6
    Microsoft To-Do

    An intelligent task management app

    Deepshika Jehangir
    Deepshika JehangirPrivate consultant · Written
    I have been using this product for about a year now. Basically, its an easy to use app for scheduling your day to day activity. Apart from that it has a decent notification system which will remind you of the task you need to do. One thing that can be further worked upon is the user interface. Although currently it is good enough from the competitor, it can be further simplified for users to understand.
    I have been using To-Do for the past 3 months now and in love with it. I needed an app that didn't bog me down with the set up required just to add a task. To-Do is just that. It's simple but very powerful. If you need anything more than just a to-do app, then this is probably not for you. I really like the smart review feature, ability to set up recurring notifications for tasks that I do daily or want to get into a habit. The UI is not the best, but it's the simplicity and getting the job done what attracted me to this app.
    Abhilash Jain
    Abhilash Jain5Customer Success / Growth · Written
    Wunderlist helped me big time to keep things organized, but I switched over to Microsoft To-Do ever since they shut shop. This is a pretty decent replacement, better than the other alternatives for sure.
    • Kevin Reevers
      Kevin ReeversSoftware Developer

      This will eventually replace Wunderlist, however a year in, the improvements are just not there for me to have hope. It's AI baked daily recommendations could be nice, but again it needs to allow for more types of task listing.

    • Deepshika Jehangir
      Deepshika JehangirPrivate consultant

      I have been using this app for about a year now and it has been quite effective in helping me manage my time. Although some other apps have a better user interface but this product is more comfortable to use, once you get use to it

  8. 4
    Simply.Digital - Goals & Tasks

    Todo list to track your time & help set meaningful deadlines

    Kaitlyn Hanrahan made this product
    It sounds like you are exactly describing my to do list, Simply Goals & Tasks. There are color coded categories (called Goals because you can say how much time you *want* to be spending on them). This way you can have a work and fitness tasks all together but still separated. The scheduling works more like a paper planner, where you can add things to the day, the week, the month, or even just the year. This way you can zoom out to plan larger projects, and zoom back in to manage day-to-day! And there are notifications :)
    • I've tried a lot of task managers, but kept going back to paper. This one finally works the way I think. I haven't seen anything else that does scheduling this way.

    • I work for myself and keeping strict 9-5 to manage boundaries *sounds* good but it's not practical. It also kinda defeats the purpose of being self employed (the flexibility). I've been really pleasantly surprised how well this app works for tracking all the things that I have to do. And even helping align time-spent with priorities. Its obvious right away if I'm spending too much time on any one thing... or not actually getting much done.

  9. 3
    Inbox by Google

    Next generation inbox

    Marek Kriz
    Marek KrizFounder at Point FM · Written
    Just try a "reminder" feature in Google's Inbox. I tried everything on the market but I wasn't happy at all - ugly design, bad UI etc. Reminder feature in your e-mail is the best thing I found.
    • Martijn Wismeijer
      Martijn WismeijerThey promised us free Bitcoin!

      I was one of the first users of inbox and use it every single day. It helps organize my mail in such a way that improves my productivity. The ability to add reminders is a real plus.

    • Agustin Esperon
      Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      It took me just 4 days to get used to it coming from traditional gmail desktop tool.

      But once I could manage the initial learn curve, it really improved my productivity specially with reminders, smart suggested answers and how it groups different kinds of emails automatically.

  10. Kesava Mandiga
    Kesava Mandiga15Curious cat. Writer. Explorer. · Written
    Microsoft's answer to Evernote. Does all the note taking and to-dos you want, though I'm not sure about reminders.
  11. 2

    Turn your entire life into a list.

    Radomir Basta
    Radomir BastaCEO at Four Dots, Reportz, Dibz & Base · Written
    WorkFlowy is my partner in crime for the last 5 years I believe. It's quick, easy to search and navigate, simple and it doesn't waste your time. I use it for both ToDo tasks, quick meeting notes, bullet points briefs etc. I'm in love with it :)
    • Pedro Paredes
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • Artem Ushanov
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  12. 2
    Omnifocus 2 for Mac

    Put your life in perspective and get things done

    Michael Yagudaev
    Michael YagudaevAugmented Reality Enthusiast · Written
    I have been using OmniFocus as it adheres to GTD and has a beautiful and clean design that just gets out of the way.
    Been using this for last months. This is a premium todo app.
  13. 2

    Organize your life. Then go enjoy it.

    Francesco D'Alessio
    Francesco D'Alessio3Productivity App Reviewer · Written
    I use Todoist as my day planner! Works great and easy to set-up too!
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  14. Alexandra Cote
    Alexandra CoteDigital Marketer · Written
    It's a complete project management tool, but the notifications only come via email for now I guess.
  15. Corpa
    CorpaWhere Work is Mobile · Written
    Creative teams use Corpa to redefine work and workflows. Build, integrate, automate and run processes, workflows, tasks, communication, reports, and dashboards in one mobile app.
  16. 1
    IC Project

    Simple but useful project management system

    Mike made this product
    Great tool with calendar where you can create event and system will reminde you about. Synchronization with google calendar make it better than others.
  17. Ben Li
    Ben LiCofounder@LinkTime Mobile. · Written
    Ben Li made this product
    It has many unique features such as assignment, alert, email, event, etc. You can use it to not only manage your own schedule but also communicate with your family members in a safe environment.
  18. Mekis Dániel made this product
    It focuses on inspiration but also has a todo list to keep your work on track
  19. 1

    The task management tool, completely redesigned

    I'm surprised that no one mentioned Asana. This product is brilliant. I was once a trello fan and then I started using Asana. Trello now seems more like a feature of Asana.
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  20. Paul Shuteyev
    Paul Shuteyev7Founder/StartupRadius, CMO/PromoRepublic · Written
    What schedule? For social media scheduling or content scheduling I use PromoRepublic.