ArtinusDigital Marketing Manager

What is the best project management app for a digital marketing company?

I'm looking for an app or a website tool to help me organize the tasks for the team and help us keep on eye on the deadlines. It would be great if the app also allows you to upload files to the system where your teammates and clients can review the works and leave comments.
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24 recommended
  1. 76
    Trello

    Organize anything, together

    Thomas DIDIER6Marketing, Forest Admin 🌲 · Written
    You can organize your teamwork and processes the way you want with Trello and all the power-up widgets. It's also pretty easy to organize the access permissions, even for external people.
    Comments (1)Share
    • Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • chuchuDeveloper, Andela

      Trello has helped me organize my projects for a while now. Since I work as a software engineer. An example of my boards is sort of where I create tasks then I classify them according to their current position on the sprint. For example I have tasks in different cards such as Icebox, Backlog, Current Iteration and Done. I have set deadlines all ranging from 2 weeks to someday :(. Overall a great product!

  2. 20
    Leantime

    Lean project management for startups & small teams

    Marcel FolaronCEO & Co-founder Leantime.io · Written
    Marcel Folaron made this product
    Easy to use project management tool that lets your organize your tasks & milestones in kanban views, list views or on calendar views. It also comes with idea boards and time tracking. You can upload and attach files to tasks and projects.
    Comments (6)Share
  3. 16
    Zenkit

    The project management tool that grows with you

    With Zenkit it's possible to organize any team and also organize projects - small or complex. Zenkit offers different data views for maximum flexibility like eg. mind-map, kanban board, list, spreadsheet, and calendar.
    CommentsShare
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  4. 7
    Tonkean

    AI powered dashboard with automatic insights from your team

    Hannah White10Marketing Manager · Written
    It sounds like Tonkean is exactly what you're looking for. The platform is more than just a project management app, but less daunting than a tool like Jira. Our platform is a dashboard of sorts. You connect the items your tracking items, your business tools and your team to it and let the magic happen. As a manger you'll no longer need to chase down information, since it will automatically be uploaded into Tonkean by our AI-powered chatbot. The platform uses your predefined dates and triggers to determine when to reach out to your team (like when a deadline is approaching) and all of your important data is kept up-to-date in your dashboard with your team's context layered on top. As we like to say at Tonkean: data means nothing without context from your team. Another feature that people love is that there's no need for anyone on your team (or your clients) to change their workflow. None of them even have to use Tonkean! They merely need to respond to your the bot in their favorite communication channel (Slack, Teams or email) and the rest is handled by the platform. You'll be amazed at how much time you save no longer getting status updates, tracking down information and sitting in meetings. Tonkean has saved our users thousands of hours of work, just by automating the coordination work we've all come accustomed to.
    CommentsShare
    • Kelly MillerProduct Marketing at Salesforce

      As we all know, it’s very rare to find a product that makes you stop and be like “This is awesome. Where has this been all my life!?” I’ve been using Tonkean daily for the the past 6 months, and am addicted. As a product marketing manager I work very cross-functionally and have always struggled with where and how to track and organize all the different things I work on. I’ve tried lots of task management, project management, and collaboration tools, but always ended up back in sticky notes, docs, spreadsheet, and calendar reminders to follow up. Tonkean changed this. While docs and spreadsheets are still useful for somethings of course, I now manage everything in Tonkean — my “worklist” of projects and action items, 1-1s with my boss, cross-functional campaigns, and success of key customers I’m working with. Tonkean allows me to pull in data from all different sources (which used to be manual) so I have a view of the key metrics I care about. It also automatically gathers the status of items at the right time from the relevant owner, and provides visibility of all updates and changes in Slack or via email. Oh! And did I mention it reminds me of things I wrote down but may have forgotten about? I could go on and on, but moral of the story is: get it, play with it, and I promise you’ll love it!

    • Wes GoldsteinVP, Client Engagement

      We have been using Tonkean since before it was in Beta. It has shortened our Weekly Delivery Meetings by providing an easy way to bring in Data from Jira and Salesforce and review instead of transposing data into a new format.

      The ability to integrate into Slack and gather updates where our Delivery Team already is has been a game changer. It keeps everyone from asking status and allows people to just work and provide updates when prompted. If I need an update out of cycle, I can use Tonkean to prompt for it.

      Tonkean has been critical for our team to grow. It has provided insight to our leadership at the right level as needed.

  5. Shranik JainProduct Manager@IndiaMART · Written
    JIRA is one of the best project management tools available in the market it has a very intuitive and easy to use UI with a vast amount of feature availability also customization and adaptability is another important factor in consideration
    CommentsShare
    Jaha GanievUX/UI Designer & Frontend Developer · Written
    It's a bit complex tool but very functional.
    CommentsShare
    Jaha GanievUX/UI Designer & Frontend Developer · Written
    It's a bit complex tool but very functional.
    CommentsShare
  6. 4
    Winio

    The fastest way to sync your team with ongoing projects

    Daniel Lobo made this product
    I am obviously biased but Winio is the most straightforward and efficient task management and collaboration tool out there, not only because it is effective at organizing projects and encouraging collaboration, but also allows and incentives collaborator to write things down.
    Comments (1)Share
  7. 3
    Productive

    The only tool you need to run a profitable agency

    Liam F. TjoaFounder GoSpooky · Written
    Easy to use project management tool, usable in every part of a project.
    CommentsShare
    • Ivica HorvatFactory.hr - CEO

      Productive is a core tool for our agency for a bit over a year now and we feel that it has become much more than a tool - it's part of company culture. Here at Factory.hr we make sure we are transparent to the clients in all aspects and Productive.io really helps us get the best of that. With Productive you can show your clients how much time you've spent on each task, what tasks do you have remaining to do and even engage them in discussion over a certain topic you choose.

      Financial control over the company liabilities and salaries is awesome. Indeed with this level of simplicity and good reports you can't go uninformed about the profitability of each project you do and agency overall.

      Cherry on top if their dedicated support. No question was left unanswered and they are on top of all of your suggestions and ideas. Excited to see what the next year of cooperation will bring. Surely only more good things!

    • We have been using Productive in ENTG for almost 4 years and can only say the best about this product. We use it for organising projects, tracking time, invoicing, reports, financial review... It's great that they add new features that we always end up using in our work.

      If we need anything at any time, the team from Productive responds very quickly to the messages and always helps us.

      An excellent team that stands behind great product that we will always be very happy to recommend.

  8. We are using youtrack for couple of years now with multiple projects. It has gr8 options to track what and who is doing with personalised dashboards. Very customizable - you can do kanban boards, scrum backlogs, burndown/burnup analysis and even gantt charts. For me and my team this tool is just a good compromise between opensource Redmine and Atlassian ultra tool Jira.
    Comments (1)Share
    Emin AlievEntrepreneur | Founder | Innovator · Written
    I can recommend Asana or Wunderlist. In my Azerics Team for the Software Developing project we are using Asana and for the Network Engineering project we use Wunderlist.
    CommentsShare
  9. 3
    Asana

    The task management tool, completely redesigned

    I would say Asana for sure.. I have worked with most of them and Asana has transformed our company.
    CommentsShare
    • Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  10. Josh SpilkerContent Strategy · Written
    Simple interface, tons of features!
    CommentsShare
  11. 2
    Azendoo

    Teamwork made easy, Get Sh!t Done without email

    Teekay MerahBrand Manager & Content Creator · Written
    You just described Azendoo. There's both an app and a browser version, obviously for both Mac and Android. The tool helps you create and organize tasks for your team (create task then assign it to someone else). There's a timetracking system where you can analyze the amounts of time spent on each task (optional), and a feature that lets you add deadlines to each task. You can upload as many files as you want, and share them with as many members as you want. You can also invite guests (clients, colleagues and such) and discuss different topics/negotiations with them. Cherry on top, there's an incredible amount of integrations so you wont have to migrate anything, you can easily connect whatever apps and programs you're using atm to Azendoo. I hope this helps :)
    CommentsShare
    • Teekay MerahBrand Manager & Content Creator

      Signing up to Azendoo comes with a lot of perks. It has a beautiful UI, integration with all major apps, over 80 external services via Zapier, and offers numerous features. It is very intuitive and reliable, which resulted in deals with the likes of Netflix, Evernote, Box and MasterCard.

      The chat application was made to avoid the clutter that users often complain about when it comes to productivity apps. With Azendoo, discussions center around a particular topic where users can post documents, images and text.

      Furthermore, a new feature will roll out in the next few days allowing its users to create subtasks and assign them to the different collabortors of your team.

      The subjects can host multiple discussions with comments, so the software is arguably much more organized and clean. They also put a lot of attention in their task manager, explaining that talking about the details of a project rather than who has accomplished what is much more time-efficient.

      This also functions on their iOS and Android mobile apps, where you can organize tasks, send direct messages, view the activity feed, and more. It’s simple to use and synchronizes any updates among all platforms.

      Azendoo also comes with dashboards that help you keep track of everything that’s been completed, shared calendars, document sharing, 400+ app integrations, and 5GB storage per member.

  12. 2
    Airtable

    Realtime spreadsheet-database hybrid

    Tai CVDigital Marketing Leader · Written
    If you have been familiar with Excel and have no time to training new software, Airtable is best choice. - Easy to use - Free for everyone (including your team, client and your outsourcing) - Manage everything you want to
    CommentsShare
    • Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  13. 3
    Zoho Sprints

    Ship your best products with agile planning and tracking

    Vijaykumar Sadagopan made this product
    Agiles suits best for Marketing teams with scrum boards to track activities/tasks in columns with different statuses like "Todo', 'InProgress', 'Done'. A simple drag/drop of Items from one status to another helps in getting things done in efficient way.
    CommentsShare
  14. Sanjay PatelProduct Designer · Written
    Sanjay Patel made this product
    It's an elegant project management tool that merely your task management, time - logging, invoicing, build for a small team & individual freelancer.
    CommentsShare
    Dharmil Anil Deepika ShahDigital Marketer and Growth Hacker · Written
    I have been working as Growth hacker in an Organization and inorder to keep track of our daily tasks with logged hours, we used this online application which have other features like invoicing and reporting.
    CommentsShare
  15. 1
    Taskade

    A minimal and sharable task list.

    Dionis Loire made this product
    You can try Taskade, it has most of the things you need and easy to get started. It uses a real-time hierarchical document structure and has plenty of collaboration features.
    CommentsShare
    • Ethan👨‍💻👨‍🎤 Making KanbanMail & Code The Web

      The best todo list app out there, really nice UI! It is very flexible - it can be used as a vertical Kanban, weekly planner, simple todo list, bullet journal or even for note taking! It can even be used for collaboration with a built in chat. TRY IT 😻

    • Just started using, really like the simplicity and the look

      Hope it won't be overloaded with features (except for critical ones, like moving tasks between lists)

  16. I was using http://meadewillis.com to make a good management software. This one can be a good solution for those who are looking for the best result in their business.
    CommentsShare
  17. 1
    Outplanr

    Turn your to-do list into a real work plan

    Bruno Figueiredo made this product
    Outplanr was built from the ground up with the needs of Creative and Marketing teams in mind. It's the only tool out there who lets you see tasks, deadlines and resources across all projects in a single view. It does let you upload files and comment with clients. With built-in time tracking, resource allocation and project management tools, it might be a great fit for your team.
    CommentsShare
  18. TaskQue is an amazing tool trusted by thousands of project managers in all over the world. You can use it to manager digital marketing team and monitor performance of projects w.r.t social media, SEO , SEM or whatever channel you have. You can drop comments against tasks created as well.
    CommentsShare
  19. 1
    Accelo

    Automating the ops you hate so you can do the work you love.

    Mina TawadrousOperations & Lean Strategist · Written
    An end-to-end service ops tool that we use. It's a little on the heavy side, but amazing if you want a tool to grow with your company to be able to handle multiple clients, freelancers, etc. Amazing API as well if you're into automating a lot of your work. Downside is you'll likely need to build the integrations yourself.
    CommentsShare
  20. 1
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    JPFounder and Activist Researcher · Written
    This would be perfect for you!! Management templates! And now with time-based alerts ;)
    CommentsShare
    • Rees VinsenFounder, CEO - Adduco

      HANDS DOWN 🙌🏼 THE BEST PRODUCTIVITY, ORGANISATION AND RESOURCE WORKSPACE myself or my team have ever touched 💯

      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.

      -------

      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.

      -------

      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.

      -------

      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.