821914
Beverly TanI make videos and write. 100% hireable

What is a minimalistic task manager app?

I'm looking for a to-do list app that integrates between my laptop and phone. A lot of the ones I've found just have too much going and I'm looking for something clean and simple. There's just something gratifying about clicking a "done" checkbox.
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27 recommended
  1. 96
    Todoist

    Organize your life. Then go enjoy it.

    1133471
    gunrack skeletorI place words in a dope order · Written
    Basic or in depth as you want it to be. Simple, easy to understand UI. Has a cool "Smart Schedule" feature that uses AI to figure out the best day/time for your task. Mac/Windows/Android/Linux/iOS/Web.
    CommentsShare
    115247
    Diego Jimenez3Principal Product Designer @LonelyPlanet · Written
    Simple interface, powerful features, multi-platform, free.
    CommentsShare
    817902
    Nora ConradOwner of NoraConrad.com · Written
    I've tried a ton of alternatives but I always go back to this guy. It can be super simple with your inbox and a list of tasks, or you can use projects, tags and smart scheduling. It's whatever you need it to be.
    CommentsShare
    • 544715
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • 977671
      MartaFront-end, UI and UX designer

      Organize your life with pleasure. Add due date to tasks, tasks inside projects, subprojects and subtasks. Call your friends to join your project and assign tasks for them. Comment and add images on tasks. Have your tasks everywhere with nice apps. Love it.

  2. 50
    Google Keep

    Save your thoughts, wherever you are

    982097
    Chad-omar TurnerC.E.O Renegade Coding and Developments · Written
    Work on both Phone and lap top and notes can be shared via google docs
    Comments (1)Share
    1157996
    K Michelle LunderSocial@Ditchetheoffice · Written
    I use this for EVERYTHING and as long as you have a Google account you can access it everywhere you access your Google account
    CommentsShare
  3. 49
    Workflowy

    Turn your entire life into a list.

    Simple, minimalistic and powerful.
    CommentsShare
    15601
    Blake RobinsonWorldwide Alliances @ Salesforce · Written
    Agreed.
    CommentsShare
    • 532712
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • 1320976
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  4. 42
    Zenkit

    The project management tool that grows with you

    1068902
    Andrej MusugamitowMarketing Manager, Axonic · Written
    Zenkit is an online project management solution that offers many different data views like a to-do list, mind-map, spreadsheet, kanban board, or calendar. Whether you´re a task-list enthusiast, or a manager of complex projects, Zenkit let´s you be as productive as possible.
    CommentsShare
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  5. 16
    Things 3.0

    Complete revamp of the original, award-winning task manager

    963455
    Ryan ManorProduct manager · Written
    Its phenominal, its got a great tagging system, lets you simply organize groups of tasks into "areas" (work/personal/etc.) and its got very simple, clean, and useful UI/UX.
    CommentsShare
    Agreed things 3 has a beautiful UI and is simple but not limited. Great app
    CommentsShare
    1108540
    Dima AfoninFounder at Outmarketing · Written
    It was a game changer for me. Used lots of apps like Wunderlist, Any.do, Clear, Todoist, Apple Reminders and Notes, even Trello and regular notebook. Neither of them worked out. Some due to ugly UI, some due to limited functionality. Things 3 works the best in my opinion. It's very clear, super easy and fun to use. Still it's not limited so if you need something more than just a tasklist — it is there. Great app.
    CommentsShare
    • 71
      Chad WhitakerProduct Designer at Product Hunt 👋

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed — the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

    • 68063
      lucas moralesInteraction designer, Mobiento

      It took me a while to finally bite the bullet and buy Things3, but one week in I already knew this app would be the best to-do list I've ever used. I really like to-do apps and I've tried most of them, but Things is by far the best, I highly recommend it. The "Today" feature makes the whole difference!

  6. 14
    Any.do 3.0

    Organize all aspects of your life with Any.do

    904433
    Razvan Gabriel ApostuFounder @ConnSuite, Designer & Developer · Written
    I use it everyday. It has a simple yet effective design and it keeps you focused on solving your tasks. You also get the fulfillment of crossing the tasks off the list and getting stuff done! Also, the sync between the mobile app and the website works great.
    CommentsShare
    870804
    Ilya Azovtsev 💌+🤖=🚀5Help sales team close more in less time · Written
    I've tried dozens of tool, and Any.do the best one
    CommentsShare
  7. 11
    TeuxDeux

    beautiful task manager

    Markdown, recurring, easy to use, mobile compatible, inexpensive subscription for Pro
    CommentsShare
    64597
    Stowe Boydfuturist, researcher, imperfectionist · Written
    Perhaps the most minimal task manager, after paper and pencil.
    CommentsShare
  8. 9
    Taskful 2.0

    Deadlines, meet your match.

    1105747
    LucasAspiring UI/UX designer · Edited
    Taskful has a beautiful interface and is available for Android & iOS. It's a simple task manager that focussed on letting you create subtasks with ease to reduce the amount of stress that comes with getting things done. It's unfortunately not available on desktop yet, though.
    Comments (2)Share
    565905
    Michael HirschFounder of Taskful · Written
    Michael Hirsch made this product
    We are currently working on desktop app and plan on releasing it sometime in March.
    CommentsShare
    • 80681
      SaevantInteractive Developer

      This app is really beautifully designed, and I'm a todo app addict kind of lol. This is way nicer to use than Microsoft To-Do.

      --

      bkarlwebster@gmail.com

    • 1117766
      Nathan KeenUX/UI Designer

      Information architecture fail:

      No sectioning for tasks or projects -- so you get 10+ and you're gone. You are in procrastination heaven.

      Task managment fail (!?!):

      (1) You can't add more than about 15 projects - you run out of colours and the screen goes white and the projects are greyed out (?!).

      (2) You can't edit tasks after you write them - only tick them off. And if you accidentally tick them, you can't untick them.

      FOCUS/productivity fail:

      (1) When you miss a SINGLE day of tasks, it's lumped into "Today", so you lose any benefit of focusing (plus you can't edit the date - and if you could, you can't do it quickly enough to be beneficial).

      (2) When you are adding a task via a category it's automatically got a date - but then you've got to move it every single time you don't complete it (x50 tasks/day). So this is a waste of time. It should default to no date unless you choose one, or there be a bulk way to select and change dates.

      (How can I say this so confidently? I'm writing a productivity course, and I've used almost every to-do app out there.)

  9. 6
    Microsoft To-Do

    An intelligent task management app

    Minimalistic and, to use the most overused words to describe apps, very beautiful and clean UI!
    CommentsShare
    Minimalistic and, to use the most overused words to describe apps, very beautiful and clean UI!
    CommentsShare
    1108496
    Abin JacobIxD | Behaviour Design · Written
    A simple to do app. The unique My Day interface improved my work flow to a very great extent. It helps you to focus on the things to be done by keeping other tasks out of your sight.
    CommentsShare
    • 181244
      Kevin ReeversSoftware Developer

      This will eventually replace Wunderlist, however a year in, the improvements are just not there for me to have hope. It's AI baked daily recommendations could be nice, but again it needs to allow for more types of task listing.

    • 1038396
      Deepshika JehangirPrivate consultant

      I have been using this app for about a year now and it has been quite effective in helping me manage my time. Although some other apps have a better user interface but this product is more comfortable to use, once you get use to it

  10. 384292
    J. DakarSouthern Gentleman • Wordsmith · Written
    I've tried countless to-do apps, but TickTick is the one I've continuously used. It is everything you're looking for!
    CommentsShare
  11. 1000863
    Kyle StephensCo-Founder of tabspace.io · Written
    More of a project management tool but can be used as a personal planner also.
    CommentsShare
  12. 4
    TaskPaper 3

    Plain text to-do lists for Mac

    Every time I get overwhelmed by imposed structure of a todo app, I return to TaskPaper. It can be as simple as a list of items, and as complicated of a system as you need.
    CommentsShare
    596607
    Eivind Lindbråten🦊 Developer, Oslo, Norway. · Written
    So simple, and can structure it however you want. Also really fast to use, and integrates with reminders.
    CommentsShare
  13. 3
    Taskr

    A simple task manager app for macOS

    It's minimal and convenient for those who are on mac.
    CommentsShare
    961865
    RILSW E B D E V · Written
    Clean and simple. Opens in a small window so it's easy to have it in view all the time.
    CommentsShare
    • 36674
      Justin ScheetzFounder, Boxy Studio

      I love that this is a no-bloat task app. Perfect for small lists and no need to make it bloated to support huge task lists. Definitely keep it simple. The main missing feature for me is drag and drop. Even with just 1-5 tasks, it's nice to be able to move them around, especially on the Today view.

    • 350659
      Andrew WeibertSenior Information Architect, AA

      I really like the Today / Backlog flow, and the top horizontal navigation. Like how easy it is to create "Projects". In general, I just really like this app! I've been waiting for something like this to come along. Some initial thoughts:

      - Add New Task: Tasks are always added to the "backlog", however I expected that since there was an "Add New Task" button on the Today tab, it would be added there instead. I think whichever tab you add the task on, that is where it should be created.

      - Help Text: When creating a new task, the help text in each field is cool at first, but I think maybe after the first use or two it shouldn't show up again. It's also formatted like the normal text, so it feels like I need to select it and delete it before I can type.

      - View / Edit: Doesn't seem like there's significant differences between these options. Maybe this could be consolidated to just the "Edit" page, but the label could be "View". This would indicate that you can view the full task, and then when your on the task page, you could just change it. Alternatively, maybe you could just expand the row when it is clicked. I'd assume most people wouldn't add a lot of text to their tasks, since this is a simple task manager feeling app. Then, instead of a "view" option, it would just be "edit".

      - Move to Backlog: It would be nice to have a "Backlog" option when you roll over tasks on the Today tab, just like there is a "Today" option on tasks on the Backlog tab.

      - Menu: Would be real nice to have this in the mac's menu bar. I keep accidentally closing the program :/

      Thank you for sharing this!

      -Andrew

  14. 53152
    Nandini SharmaMarketing Engineer · Written
    ProofHub is a task management and project planning software that brings a lot in the platter for teams of all sizes. The native to do feature in ProofHub is simple to use with an amazingly neat interface. It has also got all the advanced features like sub tasks, recurring events, assign multiple people to a single task, option to set a start and end date, set time estimates, mark lists as private, and lots more.
    Comments (1)Share
  15. 2
    Time 2

    Stay focused and crush procrastination

    10886
    Shaan SinghBlue Cocoa, Harvard. · Written
    Shaan Singh made this product
    If you like the feeling of completing a task, Time 2 gives you that feeling on steroids! Additionally, it's really great for: 1) organizing your whole week, 2) staying focused on your work as you're doing it, and 3) tracking your daily effectiveness. And all in one clean design! It's basically a distraction killer in your pocket.
    CommentsShare
    • 1051992
      Brent HeeringaFounder @ Valt, CS Prof @ Williams

      I wish there were a few more options for organizing completed items or moving items around. For example, I accidentally left an item running on Thursday last week and incorrectly cancelled it today when I meant for it to be complete. I can't now record it as complete for Dec 7.

    • Can't be used on Android. That's a no-go.

  16. 2
    Moo.do

    Ridiculously simple, incredibly powerful organization

    3195
    Jamie MartinSenior UX/UI at Echtra Games · Written
    My favorite workflow-type of app
    CommentsShare
  17. 1
    Outplanr

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Outplanr was designed to turn your to-do list into a clear work plan without effort, making your life easier. Keep projects on track and easily check how much time was spent on each task against your estimates.
    CommentsShare
  18. 1058440
    Cristian BaraWeb dev. Researcher. · Written
    Cristian Bara made this product
    This will only work on your phone, maybe it helps.
    CommentsShare
  19. 1
    Clear

    The smart to-do list

    1108540
    Dima AfoninFounder at Outmarketing · Written
    Use this one if you wanna keep it really simple. Thou I prefer Things 3 for my personal tasks, Clear is a nice option for those who really want a minimalistic approach to task tracking. The UI is still unbeatable even after years since it was first released.
    CommentsShare
  20. 563744
    Pratik SoniProduct/UX/UI Consultant · Written
    Pratik Soni made this product
    Its the simplest task manager/todo app in the world, Just try it for once & then decide - www.yotodo.in
    CommentsShare