Beverly Tan
Beverly TanI make videos and write. 100% hireable

What is a minimalistic task manager app?

I'm looking for a to-do list app that integrates between my laptop and phone. A lot of the ones I've found just have too much going and I'm looking for something clean and simple. There's just something gratifying about clicking a "done" checkbox.
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27 recommended
  1. 96

    Organize your life. Then go enjoy it.

    gunrack skeletor
    gunrack skeletorI place words in a dope order · Written
    Basic or in depth as you want it to be. Simple, easy to understand UI. Has a cool "Smart Schedule" feature that uses AI to figure out the best day/time for your task. Mac/Windows/Android/Linux/iOS/Web.
    Diego Jimenez
    Diego Jimenez3Principal Product Designer @LonelyPlanet · Written
    Simple interface, powerful features, multi-platform, free.
    Nora Conrad
    Nora ConradOwner of · Written
    I've tried a ton of alternatives but I always go back to this guy. It can be super simple with your inbox and a list of tasks, or you can use projects, tags and smart scheduling. It's whatever you need it to be.
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  2. 48

    The project management tool that grows with you

    Andrej Musugamitow
    Andrej MusugamitowMarketing Manager, Axonic · Written
    Zenkit is an online project management solution that offers many different data views like a to-do list, mind-map, spreadsheet, kanban board, or calendar. Whether you´re a task-list enthusiast, or a manager of complex projects, Zenkit let´s you be as productive as possible.
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  3. 50
    Google Keep

    Save your thoughts, wherever you are

    Chad-omar Turner
    Chad-omar TurnerC.E.O Renegade Coding and Developments · Written
    Work on both Phone and lap top and notes can be shared via google docs
    Comments (1)Share
    K Michelle Lunder
    K Michelle LunderSocial@Ditchetheoffice · Written
    I use this for EVERYTHING and as long as you have a Google account you can access it everywhere you access your Google account
    • Eugene Zubak
      Eugene ZubakProduct Management Consultant

      There is no alternative for Google Keep which is very dissapointing in terms of app having bunch of minor and one major bug which makes it useless. Any note taking app could make "sticky notes" view and I would switch happily from Keep which is forgotten and abandoned by its developers

  4. 49

    Turn your entire life into a list.

    Simple, minimalistic and powerful.
    Blake Robinson
    Blake RobinsonWorldwide Alliances @ Salesforce · Written
    • Pedro Paredes
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • Artem Ushanov
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  5. 16
    Things 3.0

    Complete revamp of the original, award-winning task manager

    Ryan Manor
    Ryan ManorProduct manager at Adobe · Written
    Its phenominal, its got a great tagging system, lets you simply organize groups of tasks into "areas" (work/personal/etc.) and its got very simple, clean, and useful UI/UX.
    Agreed things 3 has a beautiful UI and is simple but not limited. Great app
    Dima Afonin
    Dima AfoninFounder at Outmarketing · Written
    It was a game changer for me. Used lots of apps like Wunderlist,, Clear, Todoist, Apple Reminders and Notes, even Trello and regular notebook. Neither of them worked out. Some due to ugly UI, some due to limited functionality. Things 3 works the best in my opinion. It's very clear, super easy and fun to use. Still it's not limited so if you need something more than just a tasklist — it is there. Great app.
    • Chad Whitaker
      Chad WhitakerProduct Designer at AngelList ✌️

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed — the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

    • Dan Duett
      Dan DuettProduct Manager, Stitch Labs

      I've used Things since 2010. It's the app I couldn't live without. To use it well, familiarize yourself with David Allen's "Getting Things Done" methodology.

  6. 14 3.0

    Organize all aspects of your life with

    Razvan Gabriel Apostu
    Razvan Gabriel ApostuDesigner & Developer, CEO @VanSoftware · Written
    I use it everyday. It has a simple yet effective design and it keeps you focused on solving your tasks. You also get the fulfillment of crossing the tasks off the list and getting stuff done! Also, the sync between the mobile app and the website works great.
    Ilya Azovtsev 💌+🤖=🚀
    Ilya Azovtsev 💌+🤖=🚀5Help sales team close more in less time · Written
    I've tried dozens of tool, and the best one
  7. 11

    beautiful task manager

    Markdown, recurring, easy to use, mobile compatible, inexpensive subscription for Pro
    Stowe Boyd
    Stowe Boydfuturist, researcher, imperfectionist · Written
    Perhaps the most minimal task manager, after paper and pencil.
  8. 9
    Taskful 2.0

    Deadlines, meet your match.

    LucasAspiring UI/UX designer · Edited
    Taskful has a beautiful interface and is available for Android & iOS. It's a simple task manager that focussed on letting you create subtasks with ease to reduce the amount of stress that comes with getting things done. It's unfortunately not available on desktop yet, though.
    Comments (2)Share
    Michael Hirsch
    Michael HirschFounder of Taskful · Written
    Michael Hirsch made this product
    We are currently working on desktop app and plan on releasing it sometime in March.
    • Saevant
      SaevantInteractive Developer

      This app is really beautifully designed, and I'm a todo app addict kind of lol. This is way nicer to use than Microsoft To-Do.


    • Nathan Keen
      Nathan KeenUX/UI Designer

      Information architecture fail:

      No sectioning for tasks or projects -- so you get 10+ and you're gone. You are in procrastination heaven.

      Task managment fail (!?!):

      (1) You can't add more than about 15 projects - you run out of colours and the screen goes white and the projects are greyed out (?!).

      (2) You can't edit tasks after you write them - only tick them off. And if you accidentally tick them, you can't untick them.

      FOCUS/productivity fail:

      (1) When you miss a SINGLE day of tasks, it's lumped into "Today", so you lose any benefit of focusing (plus you can't edit the date - and if you could, you can't do it quickly enough to be beneficial).

      (2) When you are adding a task via a category it's automatically got a date - but then you've got to move it every single time you don't complete it (x50 tasks/day). So this is a waste of time. It should default to no date unless you choose one, or there be a bulk way to select and change dates.

      (How can I say this so confidently? I'm writing a productivity course, and I've used almost every to-do app out there.)

  9. 6
    Microsoft To-Do

    An intelligent task management app

    Minimalistic and, to use the most overused words to describe apps, very beautiful and clean UI!
    Minimalistic and, to use the most overused words to describe apps, very beautiful and clean UI!
    Abin Jacob
    Abin JacobUX Designer | Researcher · Written
    A simple to do app. The unique My Day interface improved my work flow to a very great extent. It helps you to focus on the things to be done by keeping other tasks out of your sight.
    • Kevin Reevers
      Kevin ReeversSoftware Developer

      This will eventually replace Wunderlist, however a year in, the improvements are just not there for me to have hope. It's AI baked daily recommendations could be nice, but again it needs to allow for more types of task listing.

    • Deepshika Jehangir
      Deepshika JehangirPrivate consultant

      I have been using this app for about a year now and it has been quite effective in helping me manage my time. Although some other apps have a better user interface but this product is more comfortable to use, once you get use to it

  10. J. Dakar
    J. DakarSouthern Gentleman Wordsmith · Written
    I've tried countless to-do apps, but TickTick is the one I've continuously used. It is everything you're looking for!
  11. Kyle Stephens
    Kyle StephensCo-Founder of · Written
    More of a project management tool but can be used as a personal planner also.
  12. 4
    TaskPaper 3

    Plain text to-do lists for Mac

    Every time I get overwhelmed by imposed structure of a todo app, I return to TaskPaper. It can be as simple as a list of items, and as complicated of a system as you need.
    Eivind Lindbråten
    Eivind Lindbråten🦊 Developer, Oslo, Norway. · Written
    So simple, and can structure it however you want. Also really fast to use, and integrates with reminders.
  13. 3

    A simple task manager app for macOS

    It's minimal and convenient for those who are on mac.
    RILSW E B D E V · Written
    Clean and simple. Opens in a small window so it's easy to have it in view all the time.
    • Andrew Weibert
      Andrew WeibertSenior Information Architect, AA

      I really like the Today / Backlog flow, and the top horizontal navigation. Like how easy it is to create "Projects". In general, I just really like this app! I've been waiting for something like this to come along. Some initial thoughts:

      - Add New Task: Tasks are always added to the "backlog", however I expected that since there was an "Add New Task" button on the Today tab, it would be added there instead. I think whichever tab you add the task on, that is where it should be created.

      - Help Text: When creating a new task, the help text in each field is cool at first, but I think maybe after the first use or two it shouldn't show up again. It's also formatted like the normal text, so it feels like I need to select it and delete it before I can type.

      - View / Edit: Doesn't seem like there's significant differences between these options. Maybe this could be consolidated to just the "Edit" page, but the label could be "View". This would indicate that you can view the full task, and then when your on the task page, you could just change it. Alternatively, maybe you could just expand the row when it is clicked. I'd assume most people wouldn't add a lot of text to their tasks, since this is a simple task manager feeling app. Then, instead of a "view" option, it would just be "edit".

      - Move to Backlog: It would be nice to have a "Backlog" option when you roll over tasks on the Today tab, just like there is a "Today" option on tasks on the Backlog tab.

      - Menu: Would be real nice to have this in the mac's menu bar. I keep accidentally closing the program :/

      Thank you for sharing this!


      Comments (6)
    • Justin Scheetz
      Justin ScheetzFounder, Boxy Studio

      I love that this is a no-bloat task app. Perfect for small lists and no need to make it bloated to support huge task lists. Definitely keep it simple. The main missing feature for me is drag and drop. Even with just 1-5 tasks, it's nice to be able to move them around, especially on the Today view.

  14. Nandini Sharma
    Nandini SharmaMarketing Engineer · Written
    ProofHub is a task management and project planning software that brings a lot in the platter for teams of all sizes. The native to do feature in ProofHub is simple to use with an amazingly neat interface. It has also got all the advanced features like sub tasks, recurring events, assign multiple people to a single task, option to set a start and end date, set time estimates, mark lists as private, and lots more.
    Comments (1)Share
  15. 2
    Time 2

    Stay focused and crush procrastination

    Shaan Singh
    Shaan SinghBlue Cocoa, Harvard. · Written
    Shaan Singh made this product
    If you like the feeling of completing a task, Time 2 gives you that feeling on steroids! Additionally, it's really great for: 1) organizing your whole week, 2) staying focused on your work as you're doing it, and 3) tracking your daily effectiveness. And all in one clean design! It's basically a distraction killer in your pocket.
    • Brent Heeringa
      Brent HeeringaFounder @ Valt, CS Prof @ Williams

      I wish there were a few more options for organizing completed items or moving items around. For example, I accidentally left an item running on Thursday last week and incorrectly cancelled it today when I meant for it to be complete. I can't now record it as complete for Dec 7.

    • Can't be used on Android. That's a no-go.

  16. 2

    Ridiculously simple, incredibly powerful organization

    Jamie Martin
    Jamie MartinSenior UX/UI at MZ · Written
    My favorite workflow-type of app
  17. 1

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Outplanr was designed to turn your to-do list into a clear work plan without effort, making your life easier. Keep projects on track and easily check how much time was spent on each task against your estimates.
  18. Cristian Bara
    Cristian BaraWeb dev. Researcher. · Written
    Cristian Bara made this product
    This will only work on your phone, maybe it helps.
  19. 1

    The smart to-do list

    Dima Afonin
    Dima AfoninFounder at Outmarketing · Written
    Use this one if you wanna keep it really simple. Thou I prefer Things 3 for my personal tasks, Clear is a nice option for those who really want a minimalistic approach to task tracking. The UI is still unbeatable even after years since it was first released.
  20. Pratik Soni
    Pratik SoniProduct/UX/UI Consultant · Written
    Pratik Soni made this product
    Its the simplest task manager/todo app in the world, Just try it for once & then decide -