Dave Boni
Dave BoniOwner, Pilot Digital & taskstacks

What's a simple project management tool that will let me create notes or wiki for each project?

Essentially we have customers that we would like to store information about in each project.. That way designers, project managers, CEO all have an understanding of what each customer's needs are, the specifics of their company and how we are meeting their needs.
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18 recommended
  1. 27
    Notion 1.0 Web + Mac App

    Docs, wikis, tasks – a minimal & unified workspace for teams

    Robert van Hoesel
    Robert van HoeselCo-founder Crowded · Written
    We use Notion exactly for the same reason as what your looking for. Have a nice freeform place to store info. Bonus in Notion: Share (sub)pages of customer documentation with the customers.
    I think it's lighter on the PM side, but Notion might be enough if you're focused on the wiki as a solution?
    Comments (2)Share
    • Kiran Kunigiri
      Kiran KunigiriA guy who makes cool stuff.

      Overall, Notion is like a bunch of widgets and management apps combined into one awesome package. I've been using it for several months now, and it works really well. It's most useful for team projects, where you can make an entire directory of pages for the different types of tasks you need to handle, and keep all progress and information synced into one app.

      Being able to move content blocks and pages around makes it very easy to organize, and the comment feature makes it easy to start a new thread to discuss a topic. Integration is also great, since I can embed code, videos, and even Google Drive documents. You can also customize the look and feel of pages (I love being able to set icons and header images for each page) to make them easily recognizable, and create complex layouts. There is a huge list of features that makes it possible to do almost anything you would want to do in a management/organization app.

      It's still improving, and they have a list of new features coming soon (the one I'm excited for is being able to assign tasks to people). There's an iOS app beta (that doesn't work on my device currently). There are a few minor bugs that I come across, but it's nothing that distracts you from using it. It's a solid app that I'll continue to use for both group and individual projects.

    • Brad Dunn
      Brad DunnProduct guy at @Ohno

      I actually was just so sick of confluence and was asking someone at #Productboard about what they use and they told me about this. It's just pretty fun to use. Also the free trial is helpful if you're a small startup.

  2. 27

    Part knowledge base, part collaboration space 🧠

    I'm a big fan of Nuclino for Wiki, but it's very light for project management.
    It's like Trello meets Google Docs. It's a lightweight team wiki tool that allows you to create and collaborate on documents in real time, linking them together and visualizing them in a kanban board or a mind map. Simple, powerful and, best of all, free. Perfect for an internal knowledge base.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

  3. 14

    The wiki that's always up-to-date

    Mircea Pașoi
    Mircea Pașoi3Co-founder Memo.AI · Written
    Mircea Pașoi made this product
    I'm biased... but I think Memo is great for technical teams (works great for code snippets, technical documentation, meeting notes, etc.) and is deeply integrated with Slack. Here's some information on how it compares with traditional tools (Evernote, Confluence, Github Wiki and Slack Posts): https://memo.ai/compare
  4. 11
    Dropbox Paper

    Collaboration tool built for teams

    John Ababseh
    John Ababseh10Epiphany Enthusiast · Written
    Great collaboration tool for PM uses with a simple UI.
    • zedgoat
      zedgoatChemist, Developer, Stoic.

      Use Paper to manage technical stuff and my team, and love it. Just the right number of features, document crosslinking and image embedding fits my needs exactly, and works for quick notes or longer documents.

    • Instant Expert
      Instant ExpertInstant Experto, Vlogger

      Its a great tool for starters, For teams I do not recommend. there are lots of apps that do the same, even google docs is more intelligible when collaborating and working with. But we already have OneNote, Evernote, Word Online, with lots of features way ahead Paper.

  5. 4
    Quip 5.0

    Now with project management and a new design

    Ricardo Polo
    Ricardo PoloCo-founder of Tulpep · Written
    The best app for collaboration project management.
  6. 3

    Create a database, as easily as a spreadsheet

    Allan Caeg
    Allan CaegFounder, NorthStories.io · Written
    They're spreadsheets that work great as CRMs and project trackers. Unlike your typical spreadsheet, you can click on an entry. For example, you can click a project (that's associated to a client). That will bring you to a project's page and show all its metadata.
    • Alec Kinnear
      Alec KinnearCreative Director at Foliovision

      Fieldbook is obscure enough that it offers more privacy than Google Sheets (data directly linked to your Google profile, directly searchable by CIA/NSA, etc). Unfortunately Fieldbook is also Silicon Valley, ex-Googlers and ex-Grouponers so I wouldn't keep anything too private there. US privacy issues limit its usefulness.

    • This app is great - I'm pretty bummed to just have found out about it now, while they're in the process of turning off the service in June 2018. Hope there's another app i can find that works similarly... AirTable is great, but I can't use it for a full database for certain projects because of their freemium account limits.

  7. 4

    THE alternative to Hackpad: collaborative docs for free

    erwin blom
    erwin blom@TIStv / @Fastmoving / @stek_io · Written
    erwin blom made this product
    Realtime collaboration. Work together on projects, on documents. And for free.
  8. 3

    Keeps people on the same page

    How about Basecamp? It's an all-in-one solution including tasks, docs, files, calendars, team chat and much more.
    • Agustin Esperon
      Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      I'm a big fan not only of BaseCamp, but also their founders' books (Rework, Remote, Getting Real) and blog posts. Their work philosophy is amazing and it's reflected on the clean and concrete software.

      I really enjoy managing all aspects of my company with BaseCamp

    • Great and helpful app! I use Basecamp integration with TMetric in all my projects, for me this is the most convenient way to track my time for any activity in Basecamp

  9. 2

    Manage everything from the smallest tasks

    It would be worth looking at Favro - it's pretty comprehensive for Project Management. If they don't have a wiki per project, you could always use a card which links to a collaborative document, or just put the info into the card or project description?
  10. 2

    The fastest way to sync your team with ongoing projects

    Daniel Lobo made this product
    At winio you can share your notes, tasks and comments with your team.
  11. Julie Tolosa
    Julie TolosaSuccess is not for the lazy · Written
    Julie Tolosa made this product
    KnightSpear has built-in Notes and Knowledge base. The notes is private to you while the Knowledge base is publicly available for your team to comment and react on. KnightSpear is a project management app so you don't need to switch apps every time. It's free and has fun features your team would love to use everyday.
  12. Matt Lovato
    Matt LovatoMarketing team leader · Written
    Matt Lovato made this product
    Samepage makes it easy to do exactly what you're describing. You can create pages to take notes in real time with other members of your team, but you can also add project content to pages like files, assignable tasks, and more. Winner of 3 awards from Capterra for project management software: Most Recommended, Best Value, Best Support - https://www.capterra.com/p/15239... Learn more here: https://www.samepage.io
  13. Enterprising Josh made this product
    Bitrix24 is free and comes with a separate wiki for each project. See https://www.bitrix24.com/about/b... but keep in mind that it's old and the interface has changed since.
  14. Inam Haq made this product
    A mobile native platform with powerful live document commenting, integrated comms, reporting and dashboard. Run Mobile!
  15. Vaibhav Khullar
    Vaibhav KhullarI love to build useful things :) · Written
    Lets you store your project as a list of tasks and you can log time against each task. Nice note taking facility as well. Really simple to use, and will let you create invoices against your logged time as well. We use it and love it!
  16. Ramon
    RamonStartup Enthusiast · Written
    PCMag editors choice
  17. I would suggest ProProfs Project. I am using it for past 2 years and a big fan of its’ simple and intuitive interface. You can add detailed notes to all your projects and even drop comments for the ease of understanding or to avoid confusions. Even if you wish to have a more granular approach, you can divide a project into tasks and subtasks for better clarity or to track how much the needle moved in each task. For starters, I would say their 15-day trial period can really help in understanding the features in details. Cheers!
  18. It has notes and you can attach files to certain tasks. I think this will do your job for your designers, PMs, and CEO.