What is the best way to manage a group/team of 2-4 people?

If I am working on a group project or living with roommates, what is the best way to make sure that we are all on the same page with what we have to do?
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11 recommended
  1. 12
    Trello

    Organize anything, together

    For small groups I like to put everything into Trello. Can't beat it in terms of simplicity - but is also highly configurable and extensible. I think the perfect small team "stack" is Trello + Slack. Integrate the two and have trello changes post into slack. Keeps everyone up to speed with what's happening on the project and where things are at. "Official" work/conversation goes into Trello. Then side convo's/chat in Slack.
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    Sarah A. Downey
    Sarah A. DowneyPrincipal, Accomplice · Written
    Super easy to use, pretty, mobile-optimized, and simple to add people to tasks and communicate.
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    • Lindsey Winsemius
      Lindsey WinsemiusMarketing, Author, Supermom

      I just started using this with my marketing team at work, and so far it seems to be an efficient way to coordinate on projects. Now if I can just remember to log in and actually use the boards...

    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

  2. 3
    Any.do 3.0

    Organize all aspects of your life with Any.do

    Ryan Hoover
    Ryan Hoover82Founder, Product Hunt · Written
    Some people use messaging apps like Slack or Facebook Messenger, but it lacks structure for tasks. Check out Any.do. It supports shared task lists, which could be used for paying rent, buying groceries, dinner dates, etc.
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  3. 3
    Asana

    The task management tool, completely redesigned

    Kyle Hess
    Kyle Hess5Fintech Product Manager · Written
    I still think Asana is the best tool for everything from "quick jot down a couple tasks" to planning a big project. Free up to 15 folks.
    CommentsShare
    Plus the extension for chrome. Asana is awesome. https://chrome.google.com/websto...
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    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  4. 2
    Basecamp

    Keeps people on the same page

    Ryan Shook
    Ryan ShookCreative Director · Written
    Our team of 10 uses Basecamp mainly as a shared to-do list categorized by project.
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    • Great and helpful app! I use Basecamp integration with TMetric in all my projects, for me this is the most convenient way to track my time for any activity in Basecamp

    • Agustin Esperon
      Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      I'm a big fan not only of BaseCamp, but also their founders' books (Rework, Remote, Getting Real) and blog posts. Their work philosophy is amazing and it's reflected on the clean and concrete software.

      I really enjoy managing all aspects of my company with BaseCamp

  5. Vishnuᅟ ᅠ
    Vishnuᅟ ᅠEngineer,Developer,Traveller · Written
    easy to use,awesome UI, assign tasks to ur friend or self,kanban boards,time tracking,etc
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  6. I think of it like a private Facebook - you can have groups, post publicly, private message, events, to-do list post doc, pics etc. Cross platform, although mobile features are limited.
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  7. Jason Coudriet
    Jason CoudrietDesign Leader, @blackboard @troweprice · Written
    My experience has been strong communication and collaboration are essential for project success. I would use Slack for async communication anywhere on any device and Kyber to keep the tasks in order.
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  8. 1
    Slack

    Be less busy. Real-time messaging, archiving & search.

    Brandon Elwood
    Brandon ElwoodOwner, AppJester · Written
    Slack is our go-to alongside Trello for collaborating as a small team on software projects.
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    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

      Comments (0)
    • Amrith Shanbhag
      Amrith ShanbhagCommunity at Product Hunt & Feathrd

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

      Comments (4)
  9. 1
    Flock

    Real-time team messenger tool

    A must-have for managing communication and projects within the team! Also, it's cross platform and free to use. Organize projects channel wise, and manage tasks within using its to-do feature. Offers a suite of productivity apps that come pre-installed on the platform. For video chat, there's the video conf feature too. Integrates with most apps like Trello, Asana etc. Besides, can use its APIs to integrate your own app. Quite easy-to-use and intuitive. Works just fine with non development teams too.
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    • RJ Lewis Digital
      RJ Lewis DigitalRJ Lewis, Digital Consultant

      I love that flock is stable, easy to use and has a good base of application integrations. I typically miss flowdock, but the overall collaborative experience is better than slack. Been using a little over 6 mos.- couldn't pick that though

  10. Nandini Sharma
    Nandini SharmaMarketing Engineer · Written
    With ProofHub, your teams, clients and all the project communication stays in one place. There's no need of investing in too many different tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time.
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  11. 1
    Teambit

    Engagement platform to make your team the best it can be

    Alex Potrivaev
    Alex PotrivaevProduct Designer and Entrepreneur · Written
    Alex Potrivaev made this product
    The best way to ensure you folks are indeed on the same page is by sharing regular feedback. I think you should take a look at Teambit - it’s a lightweight tool that can seamlessly integrate into your workflow and make feedback a daily habit in your team. I know paying for things when you are that small can be challenging, so we actually made Teambit free for teams of up to 8 people. Btw, it’s two of us in Teambit team and we’ve been using it successfully for the past year, so promise it can help ensure you folks are aligned.
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