What's the best productivity tool for product managers?

I have multiple people that I have to follow up with and multiple features and stories that need development and iteration. Keeping track of it all is not easy, and I want to be more organized than using an ever more crowded note taking app.
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17 recommended
  1. 44
    Taskade 2.0

    Create tasks, notes, and video chat, on the same page. ⚡️✏️✅

    Dionis Loire made this product
    Taskade is super lightweight and lightning fast for team tasks, structured notes, with integrated video and audio chat.
    CommentsShare
    • Connor Russo
      Connor RussoFounder of locostudio.co

      My first use case is grocery shopping. That’s why until now I’ve been a loyal Wunderlist user. But Taskade is way easier for a few reasons: 1. I often make recipes and with Taskade it’s possible to copy and paste directly from my chrome tab to a list group. 2. I can keep a bunch of list groups with recipes and just incomplete the one I want to make (I normally buy for 1-2 recipes at a time) so I don’t need to keep remaking them from scratch. 3. I can see the recipes I want to buy in the same view as the other random stuff I need.

    • Used taskade for a while and love the product. I'd recommend anyone to give it a shot! It makes working with remote team members much, much easier and keeps everyone in sync.

  2. 28
    Trello

    Organize anything, together

    Jack Dweck
    Jack Dweck20Product Manager at Unroll.Me · Written
    Trello is an excellent tool for keeping tasks and projects organized.
    CommentsShare
    Great pick! I manage a team with people in different countries and timezones. Trello is a great way of getting everything on the same "page" and creating a real visual sense of what's moving forward, what's getting left behind, and what we've accomplished. It's also great to go over the backlog and rescue some great ideas from way back that have slipped through the cracks.
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    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  3. 19
    Zenkit

    The project management tool that grows with you

    Eric Ebert
    Eric Ebert3Marketing and PR · Written
    Eric Ebert made this product
    Use the view of your data that fits the task. Schedule meetings in calendar, daily tasks in list, workflow in Kanban, a table to drill down. All of these "views" are wrapped around the same data, just displayed in a different way to help you be more productive.
    CommentsShare
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  4. 8
    Drag Pro

    Transform Gmail into organized To Do lists (like Trello)

    Nick Timms
    Nick TimmsDrag 2.0 is live today (16th April)! · Written
    Nick Timms made this product
    Hey Marco, Drag is NOT the best productivity tool for managers. But is the best to organize your emails when in comes to product manager tasks. Check it out, it's a super-useful tool that works well with some in this list!
    CommentsShare
    • Alexandra Balkova
      Alexandra BalkovaMD @Wise Guys, Dealflow @WannaBiz

      Testing for 2 months already, downloaded in December. Despite the bugs, I can not stop using it, cause for now I can't imagine my inbox not being perfectly organized as it was before. I see product is definitely improving, so I believe the team will deal with all the bugs & conflicts with other extensions. Cause Drag helps me a lot. Thanks for the product.

      Comments (3)
    • Peter Banerjea
      Peter BanerjeaCo-Founder, SuccessIsWhat

      Extremely useful for anyone who spends a lot of time communicating outside the company - salespeople, support folks, PR people, procurement guys, etc. What I love most is the simplicity of it - which makes it very easy to get your people to adopt it!

  5. It looks like you have been using your note-taking app for collaboration so I recommend collabee. It is a superb collaboration tool that helps manage you and your team's tasks and check progress through the Kanban board. It's got the calendar app too to help you check any upcoming events. Since it's a document-based collaboration tool it will be so much easier for you to adjust from the existing note-taking app you previously used. The big difference is that you can add tasks, requests for decisions, and add files with @ then add comments to each item if you want to add better details. Then you can mention your team member to manage the project together, communicating in the comment section. It also supports thread system which helps you stay in line with the whole project history.
    CommentsShare
  6. 4
    Moo.do

    Ridiculously simple, incredibly powerful organization

    Jason Crawford
    Jason CrawfordChopping wood, carrying water · Written
    Fieldbook, Trello, etc. are good for team project/task tracking, but for personal todo lists I like something super-lightweight. Moo.do is just text, but it lets you make hierarchical lists, assign priorities, and collapse/focus/filter.
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  7. A handy tool to creat a roadmap of your project and present it to your team and stakeholders.
    CommentsShare
    Liza Shambra
    Liza Shambra8SMM manager at KeepSolid Inc. · Written
    Its visual display will allow me to clearly document and share my strategic reasoning with all the participants.
    CommentsShare
    Stas
    StasTechnology does not stand still · Written
    Roadmap Planner allows me to map out ideas and strategies. I also really enjoy their new 'link sharing' feature, which they've implemented in the app's latest version. Now you can send the roadmap link to others and make your document easily accessible to the large groups of users. I find it really helpful!
    CommentsShare
  8. 3
    Ora

    Agile task management, kanban, scrum, sprints and timers

    Vasil Enchev
    Vasil EnchevMaker of Ora.pm - Agile/Kanban/Time · Written
    Vasil Enchev made this product
    If you want something truly powerful yet simple and easy to use try Ora! You will not regret it!
    CommentsShare
  9. 2
    Airtable

    Realtime spreadsheet-database hybrid

    Carson Jones
    Carson JonesZero Fourths a Doctor · Written
    I recently switched my freelance work from Trello to Airtable, and I'm glad I did. Airtable is more data-first, is more flexible, and comes with more free storage. In Airtable, you can enter "objects" (tasks, projects, assets, etc) into a large spreadsheet and then build multiple views on-top of that data. For example, if you had a spreadsheet full of tasks with a column for status, Airtable can automatically create a Kanban view for all of those tasks. Airtable also provides a ton of free templates you can use to design workflows for CRMs, asset pipelines, support processes, etc. I am still exploring ways to connecting my data to other apps I use, but for now I'm happy with Airtable.
    CommentsShare
    • Matt Bettiol
      Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. Vincent
      Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  10. 2
    Fieldbook

    Create a database, as easily as a spreadsheet

    Kai Gradert
    Kai GradertDesigner at AngelList/Product Hunt · Written
    Fieldbook is super versatile and powerful. It's like spreadsheets on steroids. You can easily customize it to your own needs and workflow. It comes with a powerful API to further extend the functionality.
    CommentsShare
    • Alec Kinnear
      Alec KinnearCreative Director at Foliovision

      Fieldbook is obscure enough that it offers more privacy than Google Sheets (data directly linked to your Google profile, directly searchable by CIA/NSA, etc). Unfortunately Fieldbook is also Silicon Valley, ex-Googlers and ex-Grouponers so I wouldn't keep anything too private there. US privacy issues limit its usefulness.

    • This app is great - I'm pretty bummed to just have found out about it now, while they're in the process of turning off the service in June 2018. Hope there's another app i can find that works similarly... AirTable is great, but I can't use it for a full database for certain projects because of their freemium account limits.

  11. 2
    Todoist

    Organize your life. Then go enjoy it.

    Kyle Hess
    Kyle Hess6Fintech Product Manager · Written
    I went 25 years of life without a todo list. Now i'm on todoist, and it's SO LEGIT. helps me stay at inbox zero, easy to quick add things, and can schedule them out later. and there's enough gameification (sp?) that i keep trying to find new ways to use it.
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    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  12. Kyle Hess
    Kyle Hess6Fintech Product Manager · Written
    We're an agile shop, and PivotalTracker has proven to be the best thing we've found. It's not perfect... but it has a good amount of "guard rails" that force us to all use it the same way. we use a wiki/google sheets to project plan, and then when we're ready to start writing stories for our developers we move over to pivotal. i like to build out story templates so that we get all of the requirements in for each story. at this point, i couldn't imagine us using Trello... PT is that good.
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  13. 3
    TMetric

    User-friendly timetracker for freelancers and teams

    Katya Sklyarova
    Katya SklyarovaMarketing Manager · Written
    TMetric + Jira - it's a great solution for project management and time tracking. TMetric can be integrated with the most popular project management tools, so you can choose your favorite tool and manage your project having all the necessary functions.
    CommentsShare
    • We have used it for 6 month, we were looking for a tool to increase the efficacy of our time tracking and productivity, and TMetric turned out to be perfect! It's ingrained in our daily routine now. Highly recommended!

    • I am glad to share my personal opinion about TMetric - time tracker for Linux.

      TMetric helps you to be more productive and manage your tasks and time. When I started to use TMetric I have noticed that I became more productive at work as I know how much time I spend for each task and I managed to reduce the waste of time.

  14. 1
    Draftium

    Turbo prototyping tool for websites 🚀

    Yara Nevmerzhitskaya
    Yara Nevmerzhitskaya3Lead seo specialist, marketer · Written
    Allows sharing your ideas with team members or clients to collect feedback right on the prototype! All the edits will be displayed online. Really helpful tool
    CommentsShare
    • Stas Shyshkin
      Stas ShyshkinDigital Marketing Manager

      I have been testing alpha version of Draftium before the launch and must admit it has greatly simplified my work. So when I need to create a landing page, I make a quick wireframe (with copy) in Draftium and pass it on to UX designers. They already see what I want to get as a result and so we spend less time on numerous iterations.

    • Nicholas
      NicholasMartian.

      I have yet to use it, but from the video alone, it looks like something to further speed our process.

      Update: Loving this product. The makers are checking all the right boxes and what I love about it beyond the relatively generous free tier as well as the package this fits into, is the overall intent behind it. To cite a comment I made: "Absolutley love the motivation behind this: the combination of simplicity, speed and frictionless workflow paired with tasteful results," it just makes for an awesome combination not to be missed.

  15. Sneha Mittal made this product
    Manage your one on one meetings with the free tool. Sync your personal calendar with SuperSaaS and send automated reminders and follow up messages (all completely customizable).
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  16. Troop Messenger is simple to use by any novice user. Business owners and teams can easily connect to it for its well-designed features.
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  17. 3
    IC Project

    Simple but useful project management system

    Norbert Sinkiewicz
    Norbert SinkiewiczProject manager/startups · Written
    All-in one product for project management. I have been using this tool for several months in my company and I can say that it is a really good system. For me it is very important to have one program in which I will have many functionalities and that's why the IC Project suits me. I really have everything I need. https://icproject.com/en/
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    Karolina Kawecka
    Karolina KaweckaFan project management and IT · Written
    Personally, I don't need very complicated programs, which is why I like the ease of using IC Project. We started the company with a free trial period, we checked and decided on further cooperation. For me, great software. https://icproject.com/en/
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