What's the best productivity tool for product managers?

Question

I have multiple people that I have to follow up with and multiple features and stories that need development and iteration. Keeping track of it all is not easy, and I want to be more organized than using an ever more crowded note taking app.

Erin Rose · Accepted Answer

It looks like you have been using your note-taking app for collaboration so I recommend collabee. It is a superb collaboration tool that helps manage you and your team's tasks and check progress through the Kanban board. It's got the calendar app too to help you check any upcoming events.

Since it's a document-based collaboration tool it will be so much easier for you to adjust from the existing note-taking app you previously used. The big difference is that you can add tasks, requests for decisions, and add files with @ then add comments to each item if you want to add better details. Then you can mention your team member to manage the project together, communicating in the comment section. It also supports thread system which helps you stay in line with the whole project history.

Jack Dweck · Answer

Trello is an excellent tool for keeping tasks and projects organized.

Nick Timms · Answer

Hey Marco, Drag is NOT the best productivity tool for managers. But is the best to organize your emails when in comes to product manager tasks. Check it out, it's a super-useful tool that works well with some in this list!

Liza Shambra · Answer

Its visual display will allow me to clearly document and share my strategic reasoning with all the participants.

Amina Yepisheva · Answer

A handy tool to creat a roadmap of your project and present it to your team and stakeholders.

Vasil Enchev · Answer

If you want something truly powerful yet simple and easy to use try Ora! You will not regret it!

Stas · Answer

Roadmap Planner allows me to map out ideas and strategies. I also really enjoy their new 'link sharing' feature, which they've implemented in the app's latest version. Now you can send the roadmap link to others and make your document easily accessible to the large groups of users. I find it really helpful!

Jason Crawford · Answer

Fieldbook, Trello, etc. are good for team project/task tracking, but for personal todo lists I like something super-lightweight. Moo.do is just text, but it lets you make hierarchical lists, assign priorities, and collapse/focus/filter.

Eric Ebert · Answer

Use the view of your data that fits the task. Schedule meetings in calendar, daily tasks in list, workflow in Kanban, a table to drill down. All of these "views" are wrapped around the same data, just displayed in a different way to help you be more productive.

Carson Jones · Answer

I recently switched my freelance work from Trello to Airtable, and I'm glad I did. Airtable is more data-first, is more flexible, and comes with more free storage.

In Airtable, you can enter "objects" (tasks, projects, assets, etc) into a large spreadsheet and then build multiple views on-top of that data. For example, if you had a spreadsheet full of tasks with a column for status, Airtable can automatically create a Kanban view for all of those tasks. Airtable also provides a ton of free templates you can use to design workflows for CRMs, asset pipelines, support processes, etc. I am still exploring ways to connecting my data to other apps I use, but for now I'm happy with Airtable.

Sneha Mittal · Answer

Manage your one on one meetings with the free tool. Sync your personal calendar with SuperSaaS and send automated reminders and follow up messages (all completely customizable).

Dionis Loire · Answer

Taskade is super lightweight and lightning fast for team tasks, structured notes, with integrated video and audio chat.

Carlos Gonzalez de Villaumbrosia · Answer

Great pick! I manage a team with people in different countries and timezones. Trello is a great way of getting everything on the same "page" and creating a real visual sense of what's moving forward, what's getting left behind, and what we've accomplished. It's also great to go over the backlog and rescue some great ideas from way back that have slipped through the cracks.

Kyle Hess · Answer

I went 25 years of life without a todo list. Now i'm on todoist, and it's SO LEGIT. helps me stay at inbox zero, easy to quick add things, and can schedule them out later. and there's enough gameification (sp?) that i keep trying to find new ways to use it.

Kyle Hess · Answer

We're an agile shop, and PivotalTracker has proven to be the best thing we've found. It's not perfect... but it has a good amount of "guard rails" that force us to all use it the same way.

we use a wiki/google sheets to project plan, and then when we're ready to start writing stories for our developers we move over to pivotal. i like to build out story templates so that we get all of the requirements in for each story.

at this point, i couldn't imagine us using Trello... PT is that good.

Kai Gradert · Answer

Fieldbook is super versatile and powerful. It's like spreadsheets on steroids. You can easily customize it to your own needs and workflow. It comes with a powerful API to further extend the functionality.

Katya Sklyarova · Answer

TMetric + Jira - it's a great solution for project management and time tracking. TMetric can be integrated with the most popular project management tools, so you can choose your favorite tool and manage your project having all the necessary functions.

Norbert Sinkiewicz · Answer

All-in one product for project management. I have been using this tool for several months in my company and I can say that it is a really good system. For me it is very important to have one program in which I will have many functionalities and that's why the IC Project suits me. I really have everything I need.  https://icproject.com/en/

Karolina Kawecka · Answer

Personally, I don't need very complicated programs, which is why I like the ease of using IC Project. We started the company with a free trial period, we checked and decided on further cooperation. For me, great software. https://icproject.com/en/

vyshnavi basuthkar · Answer

Troop Messenger is simple to use by any novice user. Business owners and teams can easily connect to it for its well-designed features.

Yara Nevmerzhitskaya · Answer

Allows sharing your ideas with team members or clients to collect feedback right on the prototype! All the edits will be displayed online. 
Really helpful tool