What's the best productivity tool for product managers?

I have multiple people that I have to follow up with and multiple features and stories that need development and iteration. Keeping track of it all is not easy, and I want to be more organized than using an ever more crowded note taking app.
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28 recommended
  1. 92
    Taskade 2.0

    Team tasks, notes, and chat, in one unified workspace. 🧠✍️✅

    Dionis Loire made this product
    Taskade is super lightweight and lightning fast for team tasks, structured notes, with integrated video and audio chat.
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  2. 87
    Trello

    Organize anything, together

    Jack Dweck
    Jack Dweck20Product Manager at Unroll.Me · Written
    Trello is an excellent tool for keeping tasks and projects organized.
    CommentsShare
    Great pick! I manage a team with people in different countries and timezones. Trello is a great way of getting everything on the same "page" and creating a real visual sense of what's moving forward, what's getting left behind, and what we've accomplished. It's also great to go over the backlog and rescue some great ideas from way back that have slipped through the cracks.
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    Excellent tool for organizing almost everything.
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  3. 50
    Zenkit

    The project management tool that grows with you

    Eric Ebert
    Eric Ebert3Marketing and PR · Written
    Eric Ebert made this product
    Use the view of your data that fits the task. Schedule meetings in calendar, daily tasks in list, workflow in Kanban, a table to drill down. All of these "views" are wrapped around the same data, just displayed in a different way to help you be more productive.
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  4. 24
    SoapBox

    A simple and beautiful app for 1:1s and team meetings 👏

    Hiba Amin
    Hiba Amin5Content Marketing Manager · Written
    At SoapBox, our teams are broken out into squads consisting of individuals from every team/department and these squads are lead by a PM. So it's a lot to keep track of. SoapBox allows PMs to focus more of their time adding value to the business, and less on administrative tasks and "herding sheep". Our PMs use SoapBox to: -Organize discussions, whether it's sprint planning, retros or other team meetings -Assign next steps to keep team members accountable -Take notes within each agenda item -Summarize meetings -Use the search function to easily refer back to previous discussions -Have meeting minutes sent out to everyone involved via email -Survey meeting attendees on how they felt the meeting went + more. It's been a great way to keep the team organized, on the same page and, as a result, productive.
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  5. 11
    Nifty: Project Management 2.0

    All-in-One Project Management Workspace

    Shiv Kapoor
    Shiv KapoorFounder & CEO, Nifty · Written
    Nifty is collaborative workflow management hub for product teams. Nifty consolidates communication, planning, and tracking with a bird’s-eye view across all of your projects and teammate workloads. Imagine Asana, Slack, & Trello in one truly collaborative workspace -- it's like having 3 extra hours in a day!
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  6. 9
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Manuel González
    Manuel GonzálezImpulso Studio, Costa Rica · Written
    The best and simplest way to organize everything for your team. From tasks, to projects, to wiki... Everything in the same place with full control and customization capabilities.
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  7. 10
    Drag Pro

    Transform Gmail into organized To Do lists (like Trello)

    Nick Timms
    Nick TimmsDrag 2.0 is live today (16th April)! · Written
    Nick Timms made this product
    Hey Marco, Drag is NOT the best productivity tool for managers. But is the best to organize your emails when in comes to product manager tasks. Check it out, it's a super-useful tool that works well with some in this list!
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  8. It looks like you have been using your note-taking app for collaboration so I recommend collabee. It is a superb collaboration tool that helps manage you and your team's tasks and check progress through the Kanban board. It's got the calendar app too to help you check any upcoming events. Since it's a document-based collaboration tool it will be so much easier for you to adjust from the existing note-taking app you previously used. The big difference is that you can add tasks, requests for decisions, and add files with @ then add comments to each item if you want to add better details. Then you can mention your team member to manage the project together, communicating in the comment section. It also supports thread system which helps you stay in line with the whole project history.
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  9. 5
    Airtable

    Realtime spreadsheet-database hybrid

    Carson Jones
    Carson JonesZero Fourths a Doctor · Written
    I recently switched my freelance work from Trello to Airtable, and I'm glad I did. Airtable is more data-first, is more flexible, and comes with more free storage. In Airtable, you can enter "objects" (tasks, projects, assets, etc) into a large spreadsheet and then build multiple views on-top of that data. For example, if you had a spreadsheet full of tasks with a column for status, Airtable can automatically create a Kanban view for all of those tasks. Airtable also provides a ton of free templates you can use to design workflows for CRMs, asset pipelines, support processes, etc. I am still exploring ways to connecting my data to other apps I use, but for now I'm happy with Airtable.
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  10. 4
    Moo.do

    Ridiculously simple, incredibly powerful organization

    Jason Crawford
    Jason CrawfordChopping wood, carrying water · Written
    Fieldbook, Trello, etc. are good for team project/task tracking, but for personal todo lists I like something super-lightweight. Moo.do is just text, but it lets you make hierarchical lists, assign priorities, and collapse/focus/filter.
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  11. 5
    Todoist

    Organize your life. Then go enjoy it.

    Kyle Hess
    Kyle Hess5Fintech Product Manager · Written
    I went 25 years of life without a todo list. Now i'm on todoist, and it's SO LEGIT. helps me stay at inbox zero, easy to quick add things, and can schedule them out later. and there's enough gameification (sp?) that i keep trying to find new ways to use it.
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  12. Troop Messenger is simple to use by any novice user. Business owners and teams can easily connect to it for its well-designed features.
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  13. 3
    Fieldbook

    Create a database, as easily as a spreadsheet

    Kai Gradert
    Kai GradertDesigner at AngelList/Product Hunt · Written
    Fieldbook is super versatile and powerful. It's like spreadsheets on steroids. You can easily customize it to your own needs and workflow. It comes with a powerful API to further extend the functionality.
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  14. Kyle Hess
    Kyle Hess5Fintech Product Manager · Written
    We're an agile shop, and PivotalTracker has proven to be the best thing we've found. It's not perfect... but it has a good amount of "guard rails" that force us to all use it the same way. we use a wiki/google sheets to project plan, and then when we're ready to start writing stories for our developers we move over to pivotal. i like to build out story templates so that we get all of the requirements in for each story. at this point, i couldn't imagine us using Trello... PT is that good.
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  15. A handy tool to creat a roadmap of your project and present it to your team and stakeholders.
    CommentsShare
    Liza Shambra
    Liza Shambra8SMM manager at KeepSolid Inc. · Written
    Its visual display will allow me to clearly document and share my strategic reasoning with all the participants.
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    Stas
    StasTechnology does not stand still · Written
    Roadmap Planner allows me to map out ideas and strategies. I also really enjoy their new 'link sharing' feature, which they've implemented in the app's latest version. Now you can send the roadmap link to others and make your document easily accessible to the large groups of users. I find it really helpful!
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  16. 3
    Ora

    Agile task management, kanban, scrum, sprints and timers

    Vasil Enchev
    Vasil EnchevMaker of Ora.pm - Agile/Kanban/Time · Written
    Vasil Enchev made this product
    If you want something truly powerful yet simple and easy to use try Ora! You will not regret it!
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  17. 4
    TMetric

    User-friendly timetracker for freelancers and teams

    Katya Sklyarova
    Katya SklyarovaMarketing Manager · Written
    TMetric + Jira - it's a great solution for project management and time tracking. TMetric can be integrated with the most popular project management tools, so you can choose your favorite tool and manage your project having all the necessary functions.
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  18. Marvin Simon
    Marvin SimonSoftware designer · Written
    Great views for planning and allows you to add your own custom fields.
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  19. 1
    Draftium

    Turbo prototyping tool for websites 🚀

    Yara Nevmerzhitskaya
    Yara Nevmerzhitskaya3Lead seo specialist, marketer · Written
    Allows sharing your ideas with team members or clients to collect feedback right on the prototype! All the edits will be displayed online. Really helpful tool
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  20. Sneha Mittal made this product
    Manage your one on one meetings with the free tool. Sync your personal calendar with SuperSaaS and send automated reminders and follow up messages (all completely customizable).
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