Radoslav Stankov
Radoslav StankovTech @ Product Hunt

Good lightweight project management solutions for small teams?

What is a good project management tool for a team of 3-5, working remotely on product.
Your recommendation
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27 recommended
  1. 61
    Taskade 2.0

    Create tasks, notes, and video chat, on the same page. ⚡️✏️✅

    John Xie
    John XieSimplicity is the key to brilliance. · Written
    John Xie made this product
    Taskade is a lightweight PM tool perfect for small, remote and distributed teams. You can use it as a unified collaboration hub for team tasks, notes, and video conferencing. Each chat refers back to the task list, board, or mind map.
    • Connor Russo
      Connor RussoFounder of locostudio.co

      My first use case is grocery shopping. That’s why until now I’ve been a loyal Wunderlist user. But Taskade is way easier for a few reasons: 1. I often make recipes and with Taskade it’s possible to copy and paste directly from my chrome tab to a list group. 2. I can keep a bunch of list groups with recipes and just incomplete the one I want to make (I normally buy for 1-2 recipes at a time) so I don’t need to keep remaking them from scratch. 3. I can see the recipes I want to buy in the same view as the other random stuff I need.

    • Used taskade for a while and love the product. I'd recommend anyone to give it a shot! It makes working with remote team members much, much easier and keeps everyone in sync.

  2. 55

    Organize anything, together

    Can't beat trello. Super easy to use / anyone can pick it up quickly and get started. Integrates with everything. I always go with this when working with a small team. Trello + Slack. :)
    Simple, visual and collaborative, we use it for a range of projects
    Amaël Sikel
    Amaël Sikel4Android developer · Written
    Will cover everything you need as long as you remain small. I'd go with Jira (Atlassian) when getting big
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  3. 39

    Part knowledge base, part collaboration space 🧠

    We are a team of 4 working remotely most of the time and we are using Nuclino! Discovered it on PH. It's similar to Trello but simpler, cleaner and easier-to-use. Instead of a short card, every issue comes with a whole page of content which can be collaborated on in real time. It's our new go-to tool for everything :)
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia · Written
    This project management tool offers amazing features , such as - Real-time, collaborative editing. Data visualization, including graphs, boards, & mind maps. Hierarchical tagging. Instant search. Extensive checklists.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

  4. 33

    The project management tool that grows with you

    Zenkit is a great tool for small teams working remotely. It's simple and has all the collaboration features you need to keep your team on track.
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  5. 27

    The All-in-one Product Management Platform

    I would really recommend you to pay your attention to Hygger: this tool is quite light and simple to operate with. And it is perfect for the teams of any number of members because you will see absolutely understandable area for working. The dashboard with current tasks, technology or product roadmaps with the subjects in view, the backlog page with the customer's wishes - all it is easy to manage!
    • Yarik
      Yarikloliful.io | yaraslav.com

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w a few PH products 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  6. 10
    Sortd for Gmail

    Trello for Gmail - Transform your email into organized lists

    If you love Trello and Gmail, Sortd will your next best tool
    If you love Trello and Gmail, Sortd will your next best tool
    • Semira Amiralai
      Semira AmiralaiTechnical Recruiter

      I'm trying to discover the main difference(s) between Sortd and Drag. While Sortd is more mature, both are attractive products with great functionality. Keeping it simple is key for me (a minimalist). It's not clear what the differences are; anyone have inputs on this?

    • Sean Power
      Sean PowerHead of Sales, Refractiv

      Nice app to keep track of tasks within Gmail, email messages are turned into tasks giving you the option to select which category they fall into.

  7. 8
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Shivam Dewan
    Shivam DewanDesign Guy. Product Guy · Written
    Extremely powerful, one in all too with great UX!
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  8. 7
    Nifty: Project Management 2.0

    All-in-One Project Management Workspace

    Shiv Kapoor
    Shiv KapoorFounder & CEO @Nifty · Written
    Shiv Kapoor made this product
    Nifty automates project updates and resource insights with dynamic task management. Track project milestones, communicate with teammates and clients, create collaborative documents, and more in our centralized workspace! Maintain organizational oversight across your projects and teammates with project & team overviews. With the best of communication, project management, and workflow collaboration in one tool, you can consolidate your workday as well as your subscriptions into one browser tab.
    • Rim N. Kay
      Rim N. KaySoftware Engineer at Tech Rim Corporatio

      The Interface is very beautiful and one can manage very efficiently.

      The trial helps to understand and get familiar with the tabs and options that are available to use.

    • Vasyl Lagutin
      Vasyl LagutinDelivering great products on time!

      A fully functional trial is available for free even without providing credit card details!

  9. 14

    A beautiful organizer that integrates into your calendar

    I've been using Plan for about 6 months now with my 4 person remote team and it's been a game changer! It solves the biggest problem my team had -- knowing what exactly we're all working on and how much progress we've made, without having to constantly check in over slack/email. Things my team loves about Plan: 1) Combination of projects/tasks and shared calendars in the same view --> We just drag our tasks onto the calendar and the team immediately knows what we're working on 2) Team dashboards showing what everyone is assigned, working on, and completed --> this has completely replaced our daily standups 3) Ability to switch between a Gantt Chart, Kanban, and List view for any particular project 4) Seems like the Plan team adds a new feature every week and are super responsive to our emails/feedback
    • Lisa V Hofmann
      Lisa V HofmannGrowing the company VUTURE

      I searched for that so long. Try it out, it's easy and free. I tried so many other apps and they didnt have these functions or didnt do it good. This is a better google calendar generally.

    • This is exactly how a tasks/calendar should work. I have been searching for almost a year to find the right task software. Plan nailed it, I hope they continue to grow and take over the market.

  10. 3

    Proactive teamwork

    Dmitriy Levchenko
    Dmitriy LevchenkoMaking things at itsbeat.com · Written
    Dmitriy Levchenko made this product
    A moment of self-promotion :) Great for small and distributed teams. Straightforward project plan, reusable files, context-friendly chats, and unlimited history. Easy to start and free for small teams.
    Comments (1)Share
  11. 2

    The task management tool, completely redesigned

    David Spinks
    David SpinksCEO, CMX Media · Written
    We use Asana at CMX. Simple and affordable. Love using it with Instagantt to visually map out our projects. Between this and Slack, we've basically eliminated internal email. Asana also offers a Trello-like interface now, though it falls pretty far short of the full Trello offering.
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  12. 2

    Realtime spreadsheet-database hybrid

    It's a pretty weird choice considering it's a bit harder to set up, but it's usable for so many things that it just gets to be worth it after a while. Forms, sales, the works. Easily scalable if needed. But, of course, Asana would be my second choice if you want a more full service solution.
    • Matt Bettiol
      Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. Vincent
      Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  13. 2

    Agile task management, kanban, scrum, sprints and timers

    Vasil Enchev
    Vasil EnchevMaker of Ora.pm - Agile/Kanban/Time · Written
    Vasil Enchev made this product
    Try Ora if you want something powerful that is beautifully designed, simple and easy to use!
  14. Daniel Sieradski
    Daniel SieradskiI'm going hunting. I'm the hunter. · Written
    This is an excellent self-hosted solution that covers most small business' needs with no monthly or per-user fees.
  15. Nandini Sharma
    Nandini SharmaMarketing Engineer · Written
    It is generally observed that teams use one tool for communication, another one for making reports, another one for tracking time, and another one proofing files and sharing feedback and more. So, technology which was supposed to make your work life easy becomes the biggest roadblock in your productivity. But with ProofHub you can do all these things in one centralized place. The tool comes with all the powerful features your team is ever going to need at work. There is an in-built chat tool to communicate. There is an amazing proofing tool that helps you collaborate over files and documents to review and share your feedback. Everything you are ever going to need for a better work life, is available in ProofHub at one place.
  16. 5
    Drag 2.0

    Reinventing Gmail for teams

    Nick Timms
    Nick TimmsDrag 2.0 is live today (16th April)! · Written
    Nick Timms made this product
    It's lightweight and stays inside Gmail.
    • Managing my email in its current state and toggling between that and other product management boards is time consuming. This product helps easily visualize my email, collaborate with my team, and organize the day.

    • Kelly Medford
      Kelly MedfordArtist and Sketcher

      I haven’t found any other app that works specifically in this way to collaborate specifically with email. I am a small company and use Drag with my assistant who can answer emails within the same account. We can leave comments and feedback for each other with assigned tasks. The various boards are super useful so we can know what needs to be done when. Highly recommended!

  17. 1
    Software For Projects

    Every task & project management software tool in one place

    Rich Peterson
    Rich PetersonService Designer 🚀 · Written
    Rich Peterson made this product
    Check out the free plans for small teams and compare project management software easily.
  18. 1
    IC Project

    Simple but useful project management system

    Have a look at IC Project. Why? - You do not have to use many tools at the same time - You do not have to learn how to use it - The client is kept abreast - ICP always at hand It is an easy-to-use system that works comprehensively and effectively. It combines many management tools. It is distinguished by its intuitive operation and lightness. In the system you can organize projects, tasks, deadlines, mail, clients, employees and more. Functionalities: ✔️ Project management ✔️ Tasks ✔️Calendar ✔️Time tracking ✔️Messenger and mail ✔️ Wiki ✔️Contractors database ✔️Absence of employees ✔️ Invoices ✔️ Service requests ✔️Ability for clients to login ✔️Resource management ✔️Kanban cards ✔️Gantt charts ✔️Dashboard ✔️Streamand notifications You can add tasks to each project you create and assign tasks to people who are involved in them. As part of individual projects, add conversations and comments in which you can attach files. You can create instructions and articles available to everyone on the team. The IC Project is equipped with an instant messaging module which allows for conversations between team members and clients within the scope of a project and related tasks and activities. The ICP communication supports file attachments, multi-user chat and e-mail notifications for people not present in the system. You can manage the absences of your employees, track their progress at work and measure the time required to perform specific tasks. Create Gantt charts to analyze reports. And put individual tasks on the Kanban cards to know which tasks are in progress and which ones are not yet.
  19. Carson Long
    Carson LongI love finding new technology · Written
    Has a shared view of team priorities, a process that fosters collaboration, and dynamic tools to analyze progress. A little heavier than Trello but it gives you a lot more of a framework right off the bat. Free for teams of three or less.
  20. 1

    If Trello and Slack had a baby - new team collaboration app

    Ola Rybacka
    Ola RybackaSocial media freak, blogger, PhD Student · Written
    Ola Rybacka made this product
    Combines Kanban-based task management with all the chat features we know from Slack. Free for small teams. Worth giving a try!
    • It's a great collaboration tool. We use it to improve processes at our company and it works well. And it's free.

      It has many useful features and the design is fancy.

    • Matt Pliszka
      Matt PliszkaCEO & co-founder @ pickSaaS.com

      The concept of connecting Trello and Slack looks awesome, most of us switch between Slack & project management app. Messages' search is my favourite Slack's feature so looking forward to seeing this option here, as well :)