Sergio Variu
Sergio VariuEntrepreneur

What is the best project management app for a freelancer?

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36 recommended
  1. 109

    Organize anything, together

    Quoc Huy Tran
    Quoc Huy TranProduct Manager · Written
    If you need a basic tool (well actually not basic but you will see it as a basic tool because of the User Interface), Trello is a good start. I've been using Trello since 2013. You're talking about Freelancing so I think the most important thing here are: 1. You might have more contracts. So create one board for one contract. 2. In each board, create a column for General Information such as: Contract, Document, Requirements, Invoice, Receipt. 3. The 2nd column might be Deals from Customers. Here you can refine the requirements and what to do for them. 4. The 3rd column is To Do. Clearly, you put your tasks here. Each main task is a Trello Card. Sub-tasks are your Checklist Items. 5. The 4th is In Progress column. Drag your Cards from To Do column to this column to know your current status. 6. Last one will be Done column. I don't need to explain more in this column. During the work you need to use Trello Labels to high light your important stuff. You can search your works easily by filtering these labels during the time. Hope this can help. And good luck with your freelancing career!
    If you're a visual person, then you'll like Trello's card system. Customizable and easy to use drag and drop system. You can invite other people and assign tasks as needed.
    Thalassa van Beek
    Thalassa van BeekOnline Marketing | Digital Nomad · Written
    I only started becoming efficient as a freelancer after I started using Trello. I use it to communicate and align with clients on their seperate boards, I use it as a to-do list on a private board and I align with other freelancers I outsource to. I think it offers less options than Asana, but for me that makes it easier and more intuitive.
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  2. 42

    The All-in-one Product Management Platform

    Pavel Kukhnavets made this product
    Have you tried I'd say this is one of the most friendly and helpful tools I've ever tried. And I am sure, the platform is rather appropriate for freelancers' needs. There you'll find the most demand options and features project managers need - Kanban boards with Swimlanes and WIP limits, time tracking option, timesheet report, a backlog priority chart, easy-managed roadmap and many more.
    • Yarik |

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w 2 PH products 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  3. 46

    The task management tool, completely redesigned

    Sameer Sontakey
    Sameer SontakeyCEO / Founder at Biostrap · Written
    Asana is my favorite tasks management tool. Their free tier is awesome and you probably won't even need to upgrade tbh.
    Jonathan Gilde
    Jonathan GildeMarketing Professional, BrightHaus · Written
    I enjoy using Asana as well as Trello. Asana is great to see the big picture campaigns, when things are happening, and organize everything you have going on. Trello can certainly do that too, but I like to use it for more specific tasks since it can get crowded VERY quickly.
    Way faster and easier to use than Trello - Also the feature of being able to schedule something for the future and have it show up is amazing. Otherwise my task list has like a million things on it. A daily priority is huge for me. Also - I can use all of it without ever leaving the keyboard. Such nice keyboard shortcuts. It's super fast once you get set up.
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  4. 51

    The project management tool that grows with you

    Everybody is different and needs a different view. Process is simple. Start with a list of ideas, then add it to a trellol like board. Most of my clients like excel tables more.. Possible with one click! Then drag'n'drop your todo list to a calendar for a simple planning. Finally show it all in a mind map. Every task has custom fields, and you can add all kinds of additional information (e.g. Documents, Priority, Price)
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  5. 27

    Visual task management with chat and performance analytics.

    Price is right for the individual user.
    Incorporating Taskworld project management in my methodology has turned to be an efficient way to organize my workflow. Taskworld will definitely help you to manage your schedule, finish work on time, measure performance and accomplish great results. You’ll surely appreciate : ++ : the ease to create tasks, assign them and set due dates ++ : the colored labels and tags add clarity ++ : the built-in enterprise messaging system ++ : the @mentions to get someone’s attention ++ : the time tracking (use it to track how many hours were spent on tasks by each of you freelancers for example, in order to pay them by hour) ++ : the calendar view ++ : available on all devices : computers, smartphones and tablets (iOS and Android platforms) ++ : the performance chart included ++ : the price and the 15 days free trial ++ : it’s getting popular as it’s now used by AccorHotels
    • Tobias Meixner
      Tobias MeixnerCTO & Co-Founder @ Brikl

      We have been using Taskworld to organise our Sales activities and marketing efforts. The beautiful UI and pleasant user experience convinced everyone in the team to use Taskworld and we have never looked back.

  6. 14

    Part knowledge base, part collaboration space 🧠

    Mike Flanagan
    Mike Flanagan4Product Manager · Written
    Depending on what exactly you are working on, Nuclino may be a good fit. It's simple, collaborative and lightweight and allows you to share pages with external contributors to get feedback.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

      Comments (8)
    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

  7. 12
    AND CO

    Invoicing, Expenses, Contracts & Payments for freelancers

    Eva Reder
    Eva RederGrowh Hacker, Traveler, Founder · Edited
    AND CO is by far the best accounting / invoicing / payment software for freelancers out there! As a freelancer, tracking time, accounting & tracking expenses are the last thing you want to do. Through a combination of smart tech and experienced experts, AND CO takes care of your admin work: proposals, contracts, invoicing, task-management, accounting, time-tracking, and payments. AND CO is 100% free, without ads or hidden subscription fees. How is that possible? The company recently got acquired by Fiverr and can now offer all its services free of charge.
    • Matt N
      Matt NIndependent Designer/Developer in LA

      I've tried every time-tracking/invoicing app there is for freelancers, but when I finally tried AND CO I was instantly sold!

      Both the web app and mobile app are a delight to use. They are fast and just work without any hiccups. The features are great and have helped me save a ton of time on admin work. Sending an invoice or a contract is a breeze. You also get a real, live human to ask for help! Need to invoice a client? Have a question about your taxes? Simply send a message to your CO and they will always have your back!

      Their dev team is also great! I requested a couple features and they were released within a few weeks. That showed me that the team at AND CO listen to their customers and give me confidence to use this app for the long-term.

      It's not often that I fall in love with an app. AND CO is the exception. Highly recommended.

    • Makes it super easy to invoice in a beautiful simple way that clients love. Offering credit card, PayPal and bank ACH payments really feels like it helps me get paid faster and looks professional. It's also a breeze to confirm that I've received payment and is helpful to get reminders of outstanding invoices. Love hearing the chime when money rolls in.


      Can't believe I forgot to mention the support crew. I'm so used to banking/financial apps making service an afterthought. Whenever I have a question or issue they're on it within minutes and always eager to help.

  8. Workstreams is worth checking out! Very well suited for freelancers that work for companies using Slack. You can setup a Kanban Board for every project you're working on & list your tasks there. Super handy for freelancers that need to update clients frequently. workstreams does it by default! and saves your time. The client can easily follow progress on a given project using Workstreams' goals.
  9. Andrei Țiț
    Andrei Țiț4CX | Product Marketing · Written
    Andrei Țiț made this product
    The dream of every freelancer: task management, Kanban boards, AND time tracking bundled up together in a modern interface. This translates into less time spent on switching between several apps and a smooth workflow, due to better better integrations between modules and consistency among features. The best part? It's completly free if you're a freelancer or solopreneur.
  10. John Ababseh
    John Ababseh10Epiphany Enthusiast · Written
    Besides the above picks, Pivotal Tracker is a good tool for agile PM, and the free version is all thats necessary. I like the functionality of assigning points to tasks based on the urgency and the length of the projects. Also, the icebox function is great for longer term tasks or things on hold.
  11. 3
    Omnifocus 2 for Mac

    Put your life in perspective and get things done

    Some say they find it a bit overpowered, but the functions you don't need you can simply ignore. Sadly it's macOS/iOS only but it made my live so much easier. This is just my personal opinion, but I think I now used all of the productivity apps since I'm a bit of a freak when it comes to this stuff. It's for you if: - you want to have a lot of functions covered in one app - you want full control of all aspects in complex planning/todo/lists/reminders - you don't mind spending some more money at once without monthly costs - you are in the Apple ecosystem - you love the GTD system It's (probably) not for you if: - you are a very visual person - you don't want to spend some time learning how to use the app - if you don't use Apple devices or want to have access via web I'm a freelancer/web designer and I love being able to just copy/duplicate a certain list of tasks and save it as a template for later use. For example for actions that are always the same (setting up hosting, moving files to ftp, etc.) What I love about the app: - location based reminders (iOS) - fast and reliably syncing between devices - review system for tasks and projects - scripting with Hazel/Apple scripts What I miss/don't like: - a web-based platform - a Windows/Android based app for my other computers/Chromebook - a visual upgrade - the price. But then again, you pay it one time and don't have monthly fees Additionally for very advanced project planning check out the other app from Omnigroup:
  12. 3
    Azendoo Task Pilot

    Task collaboration for teams 🚀

    David Tiong
    David TiongOwner, Tiong Creative · Written
    Try out Azendoo, been using it for a while now and is great for scheduling and tracking tasks, with direct messaging and activity messaging for other team members or clients - great for inviting clients as guests.
  13. 3
    Things 3.0

    Complete revamp of the original, award-winning task manager

    Andrea Rapuzzi
    Andrea RapuzziDigital project manager @Accenture · Written
    Simple, multipurpose and reliable
    • Chad Whitaker
      Chad WhitakerProduct Designer at AngelList ✌️

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed — the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

    • Dan Duett
      Dan DuettProduct Manager, Stitch Labs

      I've used Things since 2010. It's the app I couldn't live without. To use it well, familiarize yourself with David Allen's "Getting Things Done" methodology.

  14. 12

    User-friendly timetracker for freelancers and teams

    Katya Sklyarova
    Katya SklyarovaMarketing Manager · Written
    My recommendation is TMetric + Redmine, these apps can provide you with all the necessary functions for project management and time tracking.
    • We have used it for 6 month, we were looking for a tool to increase the efficacy of our time tracking and productivity, and TMetric turned out to be perfect! It's ingrained in our daily routine now. Highly recommended!

    • I am glad to share my personal opinion about TMetric - time tracker for Linux.

      TMetric helps you to be more productive and manage your tasks and time. When I started to use TMetric I have noticed that I became more productive at work as I know how much time I spend for each task and I managed to reduce the waste of time.

  15. 3

    Keeps people on the same page

    Gary Spagnoli
    Gary SpagnoliCEO, Zen Anchor · Written
    The templated projects are key for us here. We have templates for each type of service we offer - so if you're a Web Design freelancer, you can create templates for eCommerce, Lead Generation, Marketing Sites, whatever it may - and it makes the kick off process for a client and you much easier. Freelancing grew into a digital agency largely because of effectively using tools like Basecamp.
    • Agustin Esperon
      Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      I'm a big fan not only of BaseCamp, but also their founders' books (Rework, Remote, Getting Real) and blog posts. Their work philosophy is amazing and it's reflected on the clean and concrete software.

      I really enjoy managing all aspects of my company with BaseCamp

    • Great and helpful app! I use Basecamp integration with TMetric in all my projects, for me this is the most convenient way to track my time for any activity in Basecamp

  16. 2

    Workflows & process management for startups

    Raphael Costa
    Raphael CostaHead of Platform at Pipefy · Written
    Raphael Costa made this product
    Most powerful project management app! It's easy and free!
    • James Futhey
      James FutheyProduct Design Consultant

      Wonderful product. Was one of my favorites, even though it had tons of bugs in it's first year, was happy to pay.

      Then one of those bugs broke my account. Customer support is unresponsive / slow / sometimes just closes your ticket and doesn't bother responding to basic problems like "I can't update my payment details".

      Then they lost all my data. So, yeah. Wonderful product, until I had to deal with Pipefy's support team, and they lost all my data.

    • Hunter Mefford
      Hunter MeffordLiving the dream

      This is the swiss army knife of cloud flexible process management tools covering a broad spectrum of use cases like task management, all of the acronymn things - PM, BPM, BPO, CRM, perhaps even backend for a headless CMS. I have only used it a week but it's already got an easier to use and easier to administer interface w/ more intuitive administration, greater flexibility and more features out of the box than any of the alternatives like Trello, Asana, JIRA, etc. Shocked at reviews which must be from original mvp launch?

  17. 5

    One app to manage your entire small business 🎉

    Maciej Rodzoś
    Maciej RodzośFront End Developer · Written
    New product, give it a try guys. :)
    Phil P R Turtle
    Phil P R TurtleCEO Turtle Consulting Ltd · Written
    Complete freelance and small group business solution. Project Management, integration with communications platforms. Well worth a try.
    Leo Bassam
    Leo BassamFounder, CEO at · Written
    Plutio is designed specifically for freelancers. With Plutio you can manage your entire freelance business, not only your projects! Plutio brings your projects, tasks, clients, files, conversations and even invoices into one place.
    • DigitalNomadFamily

      I've grabbed this Lifetime deal from AppSumo for $150 and it's been the most useful app we've come across. We mainly use it for invoices and project proposals, but we can keep track of the entire business in one easy to use dashboard. Love it!

    • Plutio is a very useful tool which can save a ton of time and impress your clients.

      Though it is still improving with a few features missing here and there, the team are very responsive and are constantly updating the platform.

  18. 2

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Hi! I recommend It's a great project management app, where you can track in real-time your tasks, and add recurring tasks, and has a calendar board where you can plan you day and/or week. Also, you can add users with different permissions, like clients or part-time coworkers. Give it a try!
  19. 2

    The perfect tool to stay organized

    Al Tsang
    Al TsangCurrent CEO of LunchBadger · Written
    Flexible with multiple different views including KanBan, Calendar and you can even create a view for someone so they have the exact info they need.
  20. 2
    Zoho Projects

    A tool to help you manage projects successfully

    RamonStartup Enthusiast · Written
    Beautiful UI, Reliable, comprehensive features and powerful automation. Editor's choice by Pcmag