What's the best to-do app for Mac and iOS?

Recommendations for the best to-do app in the Apple ecosystem.
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30 recommended
  1. 56

    Organize your life. Then go enjoy it.

    There is not a better app that is all platform friendly. Easy to use, simple UI, loaded with features.
    Dawid Tkocz
    Dawid TkoczCEO at PayByShare.io · Written
    I totally agree with John, especially if you need a Google Calendar integration.
    Alex P.
    Alex P.Montagsbüro · Written
    Yes, I like it too! Todoist is the best To-Do App for work with the Mac OS and iOS. It is very simple to use and stay focused.
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  2. 21
    Things 3.0

    Complete revamp of the original, award-winning task manager

    Tal Shrestha
    Tal ShresthaMaking things people love 🌹 · Edited
    Offline first, native first, seamless sync, efficient UX. I've been using it for many, many years. If I'm not mistaken Things is the first app to introduce the dynamic 'today' list, which many have copied. v3.0 adds native reminders support as well. Calendar is integrated with separation (as calendar events are _not_ TODO items). It's stitched natively to every platform and every detail and pixel has been handled with care.
    Chris Messina
    Chris Messina12Product designer & entrepreneur · Written
    It's got a high price point, especially across multiple platforms, but it's so elegant and pleasant to use — I dropped Wunderlist in favor of Things (though I do miss commenting and attachments).
    James Gill
    James GillCEO, GoSquared · Written
    I switched from Clear to Things this year. It's an extremely well designed app that oozes beauty, but also treads a very careful line between simplicity and advanced functionality. So far, it does everything I need, and just enough more that I will not hit any restraints for the foreseeable future. The calendar integration is hugely helpful for being the one place I check to map out my day every morning.
    • Chad Whitaker
      Chad WhitakerProduct Designer at AngelList ✌️

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed — the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

    • Dan Duett
      Dan DuettProduct Manager, Stitch Labs

      I've used Things since 2010. It's the app I couldn't live without. To use it well, familiarize yourself with David Allen's "Getting Things Done" methodology.

  3. 20

    Capture ideas, things to do and places to see

    pherkandesigner | engineer | aeuoeu · Written
    Wunderlist was my go-to to-do app for a long time. But it really depends on what you're going to use it for. If it's for a small company, this is a great app. Just for yourself: I would recommend the standard Reminders application by Apple (if you're on iOS/macOS etc by all means).
    Comments (1)Share
    Jithin Rajiv
    Jithin RajivFounder @Qvida · Written
    From Microsoft.. one of the best app ever
    Comments (1)Share
    • Alex Pasternak
      Alex PasternakLead Software Developer, Kronos

      I've tried this app many times, but really fail to see what people see in it. It fails my basic use cases of even a grocery list, where I need to complete an item, have it hidden, then uncomplete it when it's needed again, easily.

      But then again, Todoist also fails this. Perhaps these are great for one-time use and throw away items. I use AnyList, and would otherwise use Paperless on iOS (or now Ikiru) before either of those.

    • Grigory Ptashko
      Grigory PtashkoHashnews, Developer

      If you're a minimalistic approach lover then you should definitely check Wunderlist. It's doesn't eat much resources if you keep it open all the time. Lists of tasks, starring tasks is the best simple and productive way of tasks' prioritization. It also has a great feature of adding a task or searching for a task without going to the main window. Just use a keyboard shortcut for this.

  4. Michal Ptacek
    Michal Ptacekfounder of Officelovin · Written
    100% Wunderlist replacement for me. Same UI, just different colors.
    Tried almost all the rest and ended up settling on this, and after 6 months, still glad I did!
    Great app. It's like a better version of Wunderlist. If you Like the side panel and simplicity of Wunderlist, you'll love this. It's that but better. I've tried many. Including Todoist. Which is great, but the design lacks elegant subtasks and a side panel. Hate the comment modal.
  5. 12
    Omnifocus 2 for Mac

    Put your life in perspective and get things done

    Popular, well-known, for the power user, the best in class, specially designed and created for Apple ecosystem. The article may help in details - http://thesweetsetup.com/apps/be...
  6. Ozgur Ozer
    Ozgur OzerSoftware developer · Written
    Don't need any other app. MacOS and iOS have a beautiful notes app. You can also create to-do lists.
    landenStudent at Lighthosue Labs, Toronto · Written
    Yep. I've always thought having a dedicated app for to-do lists is overkill when Notes is already so powerful. Just select the checklist icon. You can format things however you like with headings, bold text, etc.; and it even has collaborative features in case you want to share to-dos. I've tried apps like Todolist, Wunderlist, Any.do, and-the-like. I don't miss any of the additional features they offered.
  7. 8

    A beautiful, flexible writing app for notes and prose

    I actually use Bear note app to write down all my todos and I really love its elegant design.
    • Justin Deardorff
      Justin DeardorffHunter/Gatherer of Ideas

      I searched high and low for a replacement to the Mac OS default Notes app, which is incredibly limited in functionality and insufficient for my needs. I had one twist - I needed to find a note taking app for Mac that did not sync or store notes in the cloud. Bear does just that and it happens to be great. I really enjoy the hashtag categorization system and ability to have multiple tags on a note. It's a twist on Evernote style tags, but with a lighter-weight style of notebook organization and management.

    • Scot Krueger
      Scot KruegerFounder of Krutech.com

      Overall I love Bear. It is beautifully designed. I love the simple interface and the ability to tag notes is amazing. It makes searching for old notes so much easier. This is better than Apple Notes and I love it so much more than Evernote.

  8. 6
    Notebook for Mac

    The beautifully simple note-taking app from Zoho. Now on Mac

    Arun Sathiya
    Arun Sathiya4Happiness Engineer, Automattic · Written
    Notebook for Mac is neatly done and fits everyone's note-taking needs. It's beautiful and feature-packed.
  9. 6
    Google Keep

    Save your thoughts, wherever you are

    Sushant Joshi
    Sushant JoshiWeb Dev @getsminq · Written
    IDK why it wasn't there on this list... It works on all platforms, syncs effortlessly and it's integrated with Android reminders, so Google Now picks them up!
    • Eugene Zubak
      Eugene ZubakProduct Management Consultant

      There is no alternative for Google Keep which is very dissapointing in terms of app having bunch of minor and one major bug which makes it useless. Any note taking app could make "sticky notes" view and I would switch happily from Keep which is forgotten and abandoned by its developers

  10. 5

    Plan. Do. Keep track.

    John Ababseh
    John Ababseh10Epiphany Enthusiast · Written
    Allows for visual tracking as well as integrates with email and calendar easily
  11. Stowe Boyd
    Stowe Boydfuturist, researcher, imperfectionist · Edited
    Quire based on a few key features: 1. Three-state task model 'to do' (open), 'in progress', and 'completed', with a long list of other metadata, like due dates, task assignment, comments, file attachments, etc. 2. Markdown support in task descriptions and comments 3. Organizations/Projects/Tasks -- invite different groups of people to organizations, share projects in organizations either publicly or by invitation, tasks are defined in projects 4. task lists -- tasks can be dragged, dropped, subtasked 5. Google calendar integration -- only one-way from quire to calendar I hear they are working on Slack integration
  12. 4
    Doo 2

    Reminders that work

    I love Doo. It's simple, beautiful & very easy to use. They have both a mac & iOS app. Is definitely worth giving a try.
  13. Lindsay "Taybiss" Tabas
    Lindsay "Taybiss" TabasDesigned my first interface in '02. · Written
    I've been using The Hit List for years since I got in a MacHeist bundle. The best rule in To-Do List management is to have 1 list for your professional life and 1 list for your personal life. Then, each day you pull from each of those master lists to come up with what to do each day. The Hit List lets me do that with finesse, dragging and dropping items from one list to another, creating hierarchies, start dates and end dates. In has a timer functionality too, but I haven't used it
    Mark Broski
    Mark BroskiSoftware developer: iOS · Written
    1) Fast with keyboard shortcuts for everything, 2) Smart Lists that are better than Things, 3) Flawless syncing across devices, 4) Ample area for notes on a per task basis. 5) Uncluttered interface. Nobody I know uses it but me, but for me, it is perfect.
  14. 4
    Asana 3.0 (iOS)

    The brand new Asana app for iPhone

    I use Asana for my team. I love it. Also forwarding emails to create tasks is great.
    Daniel Senyard
    Daniel SenyardProduct guy - travel, HR and media tech · Written
    Being able to create to-do lists or Trello-style kanban boards makes Asana super adaptable for different kinds of projects.
  15. 4
    Microsoft To-Do

    An intelligent task management app

    Ethan Bykerk
    Ethan BykerkProduct Designer / DePaul '20 · Written
    Very simple and well designed task management app.
    Comments (1)Share
    Samir Shekhawat
    Samir ShekhawatCo-founder of NoiseHub & Student at NYU · Written
    "My Day" is hands down one of the most useful features of any to-do app ever (for me at least)
    • Kevin Reevers
      Kevin ReeversSoftware Developer

      This will eventually replace Wunderlist, however a year in, the improvements are just not there for me to have hope. It's AI baked daily recommendations could be nice, but again it needs to allow for more types of task listing.

    • Deepshika Jehangir
      Deepshika JehangirPrivate consultant

      I have been using this app for about a year now and it has been quite effective in helping me manage my time. Although some other apps have a better user interface but this product is more comfortable to use, once you get use to it

  16. 4

    Turn your entire life into a list.

    This is my favourite. The one I have been using for so many years, and it is funny how WorkFlowy without much update still manages to be the best tool for to-dos and lists of any kind.
    • Pedro Paredes
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • Artem Ushanov
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  17. 3
    Freeter 1.0

    Switch between tasks and projects like a superhero

    Dima Minka
    Dima MinkaWeb Developer · Written
    good one for project management, tasks and any web features... Work perfect on mac os, have projects support and so many features with custom configurations... Go up to new level with freeter...
  18. 5

    Planner, tasks & habits.

    Spencer P Shulem made this product
    Little bias here, but everyone one our team is maniacal about making a great (minimal) experience. It does the basics great, but also offers the most "pro" features free. We also have some fun paid features: emoji's, themes, time estimating. We're constantly listening to our users, and on Android we just came out of beta with a beautiful new redesign. Our iPhone/iPad app is solid, clean, simple. We think you'll love it :)
  19. 2

    Google Now for your business content

    If you are looking for a to-do list for professional purposes, and kind of a guy who receives many emails etc, I highly recommend Gluru. It has a state of art AI, that scans through your emails, understand what you need to do, and suggests tasks with (currently limited set of) actions; so don't only keep a to-do list but also complete your tasks.
  20. 2

    A to-do list for your team inside Slack

    Create and manage your tasks without leaving your conversation.