Best To Do app that doesn't have a subscription model?

Currently have too many yearly subscriptions and hoping there's something like Todoist.
Your recommendation
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26 recommended
  1. 108

    Organize anything, together

    Ivan Burban
    Ivan Burban10Head of Digital Marketing at Stripo · Written
    Use it for every project! really good product!
    I use Trello boards & cards for to do lists. You can use the Card Repeater power up for daily tasks that reoccur, which saves time.
    Comments (2)Share
    Dr Mani
    Dr ManiAuthor of 'Knife At A Gunfight' · Written
    I've used it and found it very helpful to stay organized.
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  2. 63

    The project management tool that grows with you

    Jessi Lu
    Jessi Lu14Change the future. · Written
    I think Zenkit might be a good alternative. It's simple but with many features. You can use it across devices and it got a free plan. If you need more features you can also use the monthly subscription model.
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  3. 29

    Project management & team collaboration tool

    Riter is a task management web-based tool which our team is currently working on. A free version of Riter has no limitations on a number of users, projects, functionality, and time limits. You can work with project groups, projects, tasks, and todos within tasks.
    Dr Mani
    Dr ManiAuthor of 'Knife At A Gunfight' · Written
    I found it easy to use and it helped set priorities for a daily to-do list
  4. 10
    Things 3.0

    Complete revamp of the original, award-winning task manager

    By far my favorite to date.
    • Chad Whitaker
      Chad WhitakerProduct Designer at AngelList ✌️

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed — the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

    • Dan Duett
      Dan DuettProduct Manager, Stitch Labs

      I've used Things since 2010. It's the app I couldn't live without. To use it well, familiarize yourself with David Allen's "Getting Things Done" methodology.

  5. Josh Spilker
    Josh SpilkerContent Strategy · Written
    Easy to use with a forever free plan!
  6. 4
    Microsoft To-Do

    An intelligent task management app

    Saurabh Yadav
    Saurabh YadavInitiator-Enabler · Written
    Simple and sleek!!
    Wilhelm Bacher
    Wilhelm BacherShaping the future of sales @ DemoDesk · Written
    Still not Wunderlist, but it's getting there and it's great to use in the iPhone app
    • Kevin Reevers
      Kevin ReeversSoftware Developer

      This will eventually replace Wunderlist, however a year in, the improvements are just not there for me to have hope. It's AI baked daily recommendations could be nice, but again it needs to allow for more types of task listing.

    • Deepshika Jehangir
      Deepshika JehangirPrivate consultant

      I have been using this app for about a year now and it has been quite effective in helping me manage my time. Although some other apps have a better user interface but this product is more comfortable to use, once you get use to it

  7. 4

    Organize your life. Then go enjoy it.

    Sumit Kumar Yadav
    Sumit Kumar YadavJust Another Tech Enthusiast ¯\_(ツ)_/¯ · Written
    My personal favourite, I have been using for years now. Two way sync with Google Calendar A lot of other integration Free plan
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  8. 5

    The task management tool, completely redesigned

    Ivan Burban
    Ivan Burban10Head of Digital Marketing at Stripo · Written
    I used to Asana for teamwork, but it can be good for personal using.
    If you have a complex model of interaction with the participants and everything is divided into tasks and subtasks, then I recommend Asana. Really cool for a small team. Especially free + you can do the simplest analytics.
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  9. 5
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Notion really has been the one app to do all the things that I need for it to. Folders, spreadsheets, task management, calendars, distraction-free writing space, and cute emoji icons to give to your folders. They have paid options, but I use this thing religiously on the free plan, and it's definitely fulfilled my needs. Definitely worth trying! I can't praise them enough. ♥
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  10. 3
    Remote Tools

    A repository of handpicked tools for remote teams

    Suvansh Bansal made this product
    We built as we were faced with such questions on a daily basis. You can check out the Note keeping category for a to-do app. My personal recommendation would be
  11. 3

    Capture ideas, things to do and places to see

    Big fan of Wunderlist - simple enough to be easy to get started, but has some nice features that you can grow into (shared lists, NLP for due dates, etc.)
    • Alex Pasternak
      Alex PasternakLead Software Developer, Kronos

      I've tried this app many times, but really fail to see what people see in it. It fails my basic use cases of even a grocery list, where I need to complete an item, have it hidden, then uncomplete it when it's needed again, easily.

      But then again, Todoist also fails this. Perhaps these are great for one-time use and throw away items. I use AnyList, and would otherwise use Paperless on iOS (or now Ikiru) before either of those.

    • Grigory Ptashko
      Grigory PtashkoHashnews, Developer

      If you're a minimalistic approach lover then you should definitely check Wunderlist. It's doesn't eat much resources if you keep it open all the time. Lists of tasks, starring tasks is the best simple and productive way of tasks' prioritization. It also has a great feature of adding a task or searching for a task without going to the main window. Just use a keyboard shortcut for this.

  12. If you're already using Slack, you should check out TaskList. It's mobile-friendly and doesn't require you to signup/login to access. Fast and effective.
  13. 1

    Add reminders in 3 seconds or less 🔔⚡

    Paul Danyliuk
    Paul DanyliukMaker of · Written
    Paul Danyliuk made this product
    Shameless plug 😁 I’ve just launched it, and there’s quite some work to be done until the majority of people can use it effectively. And it’s only for Android for now. But if you’re interested in something fresh, and don’t mind an early product, please do try my app. It will have a subscription plan along a one-time-purchase tier (more features in the former), but if you support the app now, you can get a discount OR buy an option that will unlock all features, including subscription ones, at a flat fee for lifetime.
    • Dominik Levitsky
      Dominik LevitskyProduct Designer

      Usually all todo apps have a really tedious process of task and todo adding. This is why I'm not using them, mostly. In that's totally not the case. You can create a simple todo in a blink of an eye! Or even faster, I guess. Totally recommended.

    • Pierre LeBaux
      Pierre LeBauxPowering 90K WordPress sites with SEO.

      I’m not big fan of Early access, that was widely promoted by Steam. This app is just it. It is more or less proof of concept. The USP is the way you add tasks — you click on tiles. You end up with the very same basic list of todo’s offered by tons of other apps. And some of them do that fairly better. There are ways to make waves in this category, but this is not it (at least with current state). Novelty of adding tasks wears of quickly, and becomes cumbersome within a day. There are no unique features, like delegation, position based alerts, cal or email integration, AI... anything really.

      But you sure can already buy fairly expensive lifetime licence and pay for features that might not ever see the light of the day. Todoist needed years and team of people to make solid app — and this is solo dev that is more likely to crumble than succeeded. I personally feel, that this thing wont be around in a year, considering the todo app space saturation, willingness of android people to pay and lack of solid plan besides promises.

      Good luck nevertheless, I’d love to be proven wrong.

  14. 1

    Task management for real teams

    Josh Hood
    Josh HoodDigital and Social Media Manager, Cirkus · Written
    Josh Hood made this product
    You can sign up to Cirkus now for free! You can also get Pro features for life if you refer 3 friends to sign up before the end of 2018. Sounds like it could be just what you need.
  15. 1
    Makers by Product Hunt

    A place for Makers to share, connect, and reach their goals

    It is supposed to be for Makers but if most of your to-do needs can be shared this is the perfect tool. Also, they have no subscription model as of now. Its a brilliant to-do tool disguised as a community for DIYers and Makers.
    • Angie
      AngieFounder of YourApparel

      My invite for Maker Goals came at a great time. I was planning on launching my first app and things had to be done. Next to releasing my first app, I was learning how to code, replying to recruiters, updating the website for my app, and preparing for GDPR. Maker Goals is a great platform to reach your goals and to help others along the way.

    • Joshua Tab.
      Joshua Tab.Student, crafting Walk

      I use Makers since its launch, I‘ve seen the growing community, usage and how awesome it is to help and get helped. The social part and gamification is really addictive, everything is done to create more connections!

  16. 1

    Part knowledge base, part collaboration space 🧠

    Veronika Riederle
    Veronika RiederleCo-Founder Demodesk · Written
    I am using Nuclino for task management. It's a beautiful, lightweight and flexible tool. What I like most is that it's intuitive and instantly works without any setup or configurations. You can customize workspaces and boards to fit your workflows and processes.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

      Comments (8)
    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

      Comments (3)
  17. 1

    Flexible agile software your whole team will love

    Noel Baron
    Noel BaronFounder, Crocagile · Written
    Noel Baron made this product
    Crocagile is great if you're trying to simplify from Jira/Slack. It's month-to-month per-user subscription.
  18. Ben Clark
    Ben Clarkprofessional scratch dev · Written
    Nextcloud has apps for kanban boards (deck) and tasks (tasks). It's all free but you host it yourself so you might want to pay $5/month to digitalocean for a vps.
  19. 1

    A self management tool optimised to aid creative focus

    SebastianFounder, & · Written
    Sebastian made this product
    Yeah well... I build it, so you don't need to believe me. But it's awesome. Honestly :)
  20. Sanjay Patel
    Sanjay PatelProduct Designer · Written
    Sanjay Patel made this product
    It's the new elegant project management tool that merely your task management, time - logging, invoicing, build for a small team & individual freelancer.