Rees Vinsen
Rees Vinsen reviewedNotion 2.0The all-in-one workspace - notes, tasks, wikis, & databases

- Clean, unobtrusive and customisable UX

- Lightweight and unrestrictive

- Perfect balance of tools

- Best productivity app I have ever used


- A document/page 'lock' so you aren't prompted to edit would be nice

- No usability, UX, functionality or other cons


We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


After a week we drew the following conclusions:

⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

🗣 Room to annotate and collaborate on images/PDF's etc.

🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

Rees Vinsen has used this product for one week.
Comments (2)
Rees Vinsen
Rees Vinsen@rees_vinsen · CEO of Adduco
Okay so after using Notion 2.0 for two months I have a few more comments to add, moreso if anything is hinging decisions on the prognosis of long-term use. For any agile-esque or multi-layer project or task planning it does lack a little support. For super granular planning, you may be better looking at a planning-specific application like Taiga or something. That is to be expected though - it's kinda like taking a sportscar 4wd-offroading; it'll get you there but it's not made for it. Our only other gripe is where it comes to support for financial planning, such as lightweight budgets or cost tracking. Understandably it's not meant to be used for heavy financial/numerical calculations or planning, but it is something that we are left wanting for. It's nothing bad - simply if you're looking for anything more than lightweight planning you're better off sticking to your spreadsheets. I do want to reaffirm that these aren't marks against my review or recommendation - they're simply very small things that could make Notion all the more powerful as the app progresses. If you're looking at taking a large team over or if you spend majority of your day working out of productivity apps then hopefully these reflections after two months of use will help you. Still a stellar app 👍🏼
Boštjan Bregar
Boštjan Bregar@bbregar · CEO of LOOP
Will try it out. We currently use Trello a lot and I like this alternative kindly presented by you.