How do you use your time more effectively when you are a busy entrepreneur?
The more projects and responsibilities you have, the more you try to organise your time better and accomplish as much as possible in the shortest amount of time.
Not to mention when you have a family and want to make time for your personal life too.
For me, it’s:
using AI for summarisation, research, and repetitive tasks,
delegating tasks,
using “waiting time” for work, for example while waiting at the doctor’s office or during public transport travel (usually on the train).
What hacks help you stay productive and efficient?
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I think the biggest productivity shift is being intentional about where your attention goes, not just managing your calendar.
A few things that help:
Batching similar tasks — switching contexts is one of the biggest hidden time drains.
Creating repeatable systems — templates, checklists, and automation save more time than trying to work faster.
Protecting deep work hours — the most valuable work usually requires uninterrupted thinking time.
Using AI as a thought partner — not just for execution, but to brainstorm, challenge assumptions, and summarize complex information quickly.
I’ve found that eliminating low-value decisions is just as important as optimizing the hours you work.
minimalist phone: reduce your screentime
@stephanie_t0317 I need to secure point two and free – I am not good at it and I should do something about that.
One rule that has helped me is to separate “momentum work” from “thinking work.” Waiting time is great for small reversible tasks—capturing an idea, clearing a short queue, reading a brief—but I try not to spend it on decisions that create more follow-up. The deeper work gets a protected block and a deliberately small definition of done. Otherwise AI can make you faster at generating options while your calendar quietly fills with things to evaluate. The best productivity system for me is the one that leaves some unallocated space, because surprises are part of running a business.
minimalist phone: reduce your screentime
@ariajinling I need to acquire more of your htinking because I sometimes catch myself to think too much about the things :D
Hi Nika, in addition to the tools that help me do tasks faster, I also review my list on a weekly basis and assess if everything there is still relevant. Seeing the whole week in one view, a fair amount of what felt urgent turns out to be optional. Managing the list has saved me more time than managing the clock.
minimalist phone: reduce your screentime
@alieksia Did you set up any special day for that? I know that some people are doing it on Sundays.
Honestly, filling every waiting room and train ride with work isn’t efficiency. AI should remove work, not colonize the time it saves. We made that mistake with smartphones: a useful tool became something many of us can barely function without. The uncomfortable question is whether AI is becoming the same thing—but for thinking.
Has AI actually given you more free time, or has it simply increased how much you expect yourself to accomplish?
#BLN
minimalist phone: reduce your screentime
@marius_stoicescu For me it is the second case. When I know that something can do my work faster, I use that time for doing more :D
Great question, Nika!
I've learned that productivity isn't about squeezing more into the day. It's about reducing the number of decisions you have to make.
A few things that help me:
I automate anything I have to do more than twice.
I capture ideas immediately instead of trusting my memory.
I batch similar tasks together because context switching is surprisingly expensive. • And I protect uninterrupted deep work like it's a meeting with my most important client.
The biggest shift for me has been realizing that systems beat motivation almost every time.
I'm curious, what's one productivity habit you've tried that everyone recommends, but simply didn't work for you?