Fabio Feubli
Fabio FeubliHead Digital Services

Which app is best for organzining daily business?

Hello everyone I am looking for a tool to organize, discuss and track the daily work of my team and align it with the annual goals. So far I only found tools for agencies or projects, but not for internal teams. What tools would you recommend? Thanks for your tips.
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34 recommended
  1. 116

    Organize anything, together

    Thomas DIDIER
    Thomas DIDIER6Product Marketing Manager, Ermeo · Written
    As flexible&powerful as needed to manage your business regarding your internal organisation.
    Larisa Deac
    Larisa DeacUX/UI Designer · Written
    This is my favorite one too. Works like a digital Kanban board :)
    Lorenzo Fiori
    Lorenzo FioriMarketing&SM Manager at Nanosystems · Written
    Clearly the best powerful, useful, complete and nicest tool ;)
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  2. 29

    The project management tool that grows with you

    Organize anything you want in which way you want. You can set up different teams and include just the team member, assign tasks, communicate and switch views (from list to kanban, table, mind map or calendar). With filters, you can only show specific tasks. It doesn´t matter what you need to organize, Zenkit can do it.
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  3. 28
    Flow-e 2.0

    Turn your Gmail & Outlook into Trello-like task lists 💌

    Mila Chervenkova💪
    Mila Chervenkova💪Test More Than I Consume 🔥🔥🔥 · Edited
    Mila Chervenkova💪 made this product
    You can definitely try out Flow-e, it is а beautiful tool with simple and clean UI. Probably the only drawback is that (currently!) it is not entirely built for team collaboration (for example no shared boards). But if each team member has a Flow-e account, you can use the delegation feature efficiently. I would be happy to help with further information.
    Comments (1)Share
    • Eric Wilson
      Eric WilsonProduct Lead & Co-founder, Pro.com

      Best app I've seen in a long time that tries to reinvent the experience and workflow of processing email. The last one being https://emailgame.baydin.com/. Nicely done - and I don't say that lightly!

    • Brad Helmink
      Brad HelminkDad, Marketing, Screenwriter, Director

      I've been using this for close to a year now and they have been super responsive to my requests and support issues, which is great! I was always unorganized with my email, but now I can put them in my separate lists and easily get through them. I love it.

  4. 20
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Rob Hardy
    Rob HardyWriter, Filmmaker, Company of One · Written
    Notion is the bee's knees. It's where my entire business lives, and it's replaced quite a few other tools, including Trello and Google Docs. Can't recommend it highly enough.
    Trello + Dropbox Paper = Notion
    Ricardo Alamino
    Ricardo AlaminoFront-end Developer · Written
    I've been using for weeks. It totally replaced all other organizers. I call it a Wiki/Trello/Todoist improved. This is not only for a daily organization but for a life-all organized experience.
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  5. 17

    Notes, tasks, and messaging in a unified collaboration space

    Pawel Swiatek
    Pawel SwiatekCo-Founder, Mazey · Edited
    Pawel Swiatek made this product
    @fabiofeubli - I am one of the makers of Mazey (www.mazey.co). We built it exactly with your use case in mind. I'd love to know how close we come to meeting your requirements - and what we might be missing. We listed on PH not too long ago (https://www.producthunt.com/post...), if you want to get a little more detail. In addition to the mobile apps listed, we have an alpha version of our web client at web.mazey.co, in case that's helpful. Looking forward to your feedback. -pawel
    Comments (3)Share
    • So I am always a bit critical when it comes to collaboration Apps - so take all I say with a groin of Salt. - A Lot of stuff is just so Important.

      Mazey does get good points with how it is organized and the look & feel in the UI is great. Also the possibility of multiple Groups is really nice.

      Sadly I don't see a WebApp which is almost a dealbreaker for me, even for Private stuff. A Collaboration app I can't use on my PC? - Does not make sense for me personally.

      As always with these Apps security is on the downside, no encrypted chats or files - everything open for the Admins to see. But in the End it is free so you can't expect encrypted collaboration.

      Not sutable for EU-Business but maybe something we can look at a later time again.

    • Love the constant improvement in the tool. The interface is clean and simple and keeps collaboration efficient. Curious to see how the UI scales with new features.

  6. 13

    The task management tool, completely redesigned

    VeronicaDesign, Tech, Travel, Dive, Auroras. · Written
    The most powerful in my opinion
    Comments (1)Share
    Integrated right into Gmail , less expensive for small groups though cost grows as your group grows. Plus: - Inexpensive to get started - Integrates to Gmail - Very powerful and scaleable Cons: - iOS and Android mobile apps more awkward to become accustomed to - Some aspects such as sharing files via Google Drive are best (only?) used with others on your G-Suite
    Ben Sampson 🔥
    Ben Sampson 🔥Full-stack dev | founder of Rewardist · Written
    Beautiful UI, more flexible than Trello, well maintained, clean and crisp UI
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  7. 13

    Beautiful project & task management for teams

    Alex Heeton
    Alex Heeton4Product & Technology consultant · Written
    I've used Flow for 3 years, across two different startups. It's awesome. It organises via "projects", we use the Kanban view for development projects (to get todo - in progress - etc), and the normal list views for all other tasks.
    We use Flow for both the creative services side of Ghostit and the software platform and it has been awesome. The UI is insanely beautiful and making sure our team is all on the same page is a breeze through flow. We have tried other project management tools in the past and Flow is by far our favorite. 11/10 would recommend.
    • Alex Heeton
      Alex HeetonProduct & Technology consultant

      My favourite team management tool out of Trello, Basecamp, Asana and Pivotal tracker. My team was using the previous version of Flow for a couple of years, and this beta for the last few months. Psyched to see it all go live!

      P.S. Love the music in the video :)

      Comments (1)
    • Paul Stephenson
      Paul StephensonFounder/CEO, 47 Insights

      A great project and task management tool for teams. Allows you to create, schedule and manage projects and tasks, and keep any eye on progress quickly and easily. A 'Goldilocks' solution with just the right amount of functionality to get the job done. Perfect for marketing teams like us.

  8. 8

    Keeps people on the same page

    Damian Nurzyński
    Damian NurzyńskiCEO | Founder @ timenotes.io · Written
    Basecamp is made exactly to organize your daily business and collaborate, for sure worth to try.
    This is what my office uses to stay on-top of things!
    • Agustin Esperon
      Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      I'm a big fan not only of BaseCamp, but also their founders' books (Rework, Remote, Getting Real) and blog posts. Their work philosophy is amazing and it's reflected on the clean and concrete software.

      I really enjoy managing all aspects of my company with BaseCamp

    • Great and helpful app! I use Basecamp integration with TMetric in all my projects, for me this is the most convenient way to track my time for any activity in Basecamp

  9. 4

    Lean project management for startups & small teams

    Marcel Folaron
    Marcel FolaronCEO & Co-founder Leantime.io · Written
    Marcel Folaron made this product
    Allows you to track your business objectives and research, ideas, roadmap and to-dos in one place!
  10. 4

    If Trello & Google Calendar had a baby.

    TakomborerwaSoftware engineer · Written
    Good for organising daily tasks, setting deadlines and assigning tasks to a calendar, multiple checklists. It does exactly what it says If google calendar and Trello had a baby, its great
    • Raphaël Chabaud
      Raphaël ChabaudGrowth & Product Marketer

      I love what they call "daily kanban", it's the more clear and visual way to manage a todo list for me. I like teuxdeux for that. But teuxdeux development is stopped and the product haven't moved for a long time.

      Comments (0)
    • Amokrane Tamine
      Amokrane TamineMarketing Student

      I thought it was a cheap ripoff of Sunrise Calendar (may it rest in peace) but it's not. I think it will replace my Trello and Calendar. Good thing is that the icons is very similar to Sunrise's so I can still remember it.

  11. 4

    Be less busy. Real-time messaging, archiving & search.

    Adelaida Parsyan
    Adelaida ParsyanBiochemistry Student · Written
    Slack has soooooooo many integrations like its so powerful for group work
    Comments (1)Share
    Hans Gelok
    Hans GelokProduct owner Moopmobility.nl · Written
    Easy communication with colleagues and customers
    • Amrith Shanbhag
      Amrith ShanbhagCommunity + Social at Product Hunt

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

  12. I think Zenkit is right for you.
  13. 3

    Beautiful project management software for companies

    Tobias Hieb
    Tobias HiebCEO, TeamGrid Inc. · Written
    Tobias Hieb made this product
    As the founder of TeamGrid I can recommend our platform, if you like to have more business-related features in your daily project management.
  14. Corpa
    CorpaWhere Work is Mobile · Written
    Creative teams use Corpa to redefine work and workflows. Build, integrate, automate and run processes, workflows, tasks, communication, reports, and dashboards in one mobile app.
  15. 3

    Your things well-organized. Ready to open with one click.

    Marcin Krzywonos made this product
    It keeps your resources organised
    • Been using this for sometime now, switching between work projects, and side projects when i get home. works really good. Would be nice if it could close the previous workspace automatically.

  16. Yashu Mittal
    Yashu MittalFounder & CEO, CodeCarrot · Written
    If you more into coding then organizing your daily issue and updates would be great, it helps you to manage your project directly inside GitHub.
    Comments (1)Share
  17. Roman Roznovsky
    Roman RoznovskyProduct Owner / Workstreams.ai · Written
    Hi Fabio, as you mentioned discuss and track the daily work and align with annual goals - this is exactly what Workstreams is about. Built on top of Slack platform which takes care of all your communication needs, Workstreams provides a simple way to organize your daily tasks and contribute to your goals. Workstreams bot is integrated directly in your Slack client and also offers KANBAN board for each communication channel. Customize your workflow based on your needs. Freemium tier provides all necessary features to get you up and running. Add integrations, reporting insights, cumulative and burndown charts on top with PRO plan. As all user management is handled within Slack, you never have to worry about new or left users, Workstreams automatically picks up all your team changes.
  18. 2

    Turn your to-do list into a real work plan

    Bruno Figueiredo made this product
    We built Outplanr also to help us better manage ou team (we started as a design consultancy). I had extensive experience working with large digital agencies and always felt the way they organized work was lacking. With Outplanr you can assign tasks, set an expected duration and then follow the task from start to completion. At the end you get an assessment of how reality matched your expectations, so you can better plan in the future.
    Hi! We designed Outplanr as a tool to help teams better manage their workload. Outplanr bridges the gap between project and resource management, with a Plan calendar where all people and projects come together. You can assign tasks, track their time and check their progress in real time. In the end you get a calendar with all work done, and a ready to export timesheet. Give it a go at www.outplanr.com
  19. 2

    Compare the top work planning apps by feature and price.

    Fabio Feubli
    Fabio FeubliHead Digital Services · Written
    Plann doesn't cover all the tools you suggested, but it's a great start.
  20. 2
    1-on-1 Meeting Assistant

    Have the best 1-on-1 meetings with your team.

    Shay Howe
    Shay HoweCo-founder of Lead Honestly · Written
    Shay Howe made this product
    Lead Honestly is my go to for team management, specifically as a leader. It helps facilitate all of our 1-on-1 meetings, provides a pulse of how the team is doing, and tracks action items we need to do.
    • Zain Jeddy
      Zain JeddyProduct Manager

      My manager utilized this tool for over a dozen of our 1x1's, each of which have led to juicy discussions with no time wasted. Our 30 min 1x1's have all been straight to the point to really get the core of where I'm at in my role. Answering LeadHonestly's questions has been a very effective method to vocalize my thoughts to my manager and as a result strengthened our relationship.

    • We've been using LeadHonestly for the better part of this year after moving from another service. We're a small tight-knit team of 10-ish people. That familiarity led to assumptions and the same two people getting together are going to quickly run out of new ideas of things to talk about.

      LeadHonestly provides us the opportunity to explore those unspoken assumptions and makes for better relationships all around.