Which is the best outliner? Or best app for making lists?

Looking for the easiest way to organize huge quantities of data in hierarchy levels, like lists inside lists inside lists…
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19 recommended
  1. 28

    Turn your entire life into a list.

    The old and classic WF, maybe the father of them all. So minimal yet so powerful. Even though a bit outdated since it's not been improved or iterated since so many years. Anyway, don't think WF needs much of an introduction to Product Hunters.
    This is like the best ever. It should not be so awesome - basically indent and outdent a list - but it just works.
    • Pedro Paredes
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • Artem Ushanov
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  2. 21

    Organize your life. Then go enjoy it.

    John Ababseh
    John Ababseh10Epiphany Enthusiast · Written
    Todoist is a great app for structuring lists and categorizing
    This is a good task list maker. But, not very useful for outlining articles or projects. I have used this in conjunction with Workflowy and it works great - using one for quick outlining, and the other for tracking completion.
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  3. 18

    Ridiculously simple, incredibly powerful organization

    In the old days I found Moo.do to be a more modern and nicer version of WorkFlowy but now it turned out to be most focused on being more an email manager than an outliner.
    Kyle Conarro
    Kyle ConarroCo-Founder @ Ad Reform / Userfeed · Written
    Moo.do ties into email, but it also has outlining (similar to WorkFlowy) to make it easy to get your lists down and organized. Very useful for day-to-day task management.
  4. 10

    A web app for structuring your thoughts into lists

    Dynalist has more options than WorkFlowy and it is constantly developing while WF seems to be abandoned and hasn't been updated in years. The drawback of Dynalist is it's ever sloppy and ugly UI.
    Comments (5)Share
    It has tons of features-many useful ones missing from Workflowy (like sorting, due date, checklist, etc.). The UI has become better than Workflowy.
  5. 4
    Airtable 2.0

    Beyond the spreadsheet

    Melissa Joy Kong
    Melissa Joy KongContent, Product Hunt · Written
    I just started using it to organize a large spreadsheet of Product Hunt data. It still has some limitations (for instance, you can't widen row heights on a spreadsheet), but it's a great tool for organizing data with multiple tags/hierarchy levels.
    • EU based companies are prohibited from exporting personal data to overseas-based service providers unless an exception applies. For Airtable, the only one that could apply is the Provacy Shield.

      Comments (0)
    • Mina Zivkovic
      Mina ZivkovicBrand & Content Marketing, Canvas

      I have just started using it, so I'm still getting proficient at it. So far, I'm in love. I had been digging for a tool to help me with content management and strategy, and I couldn't be happier with what Airtable lets me do.

  6. 4
    Thought Plan

    Super convenient tool to write down your thoughts & ideas

    Not such great for hierarchies inside hierarchies but great for making simple lists and other management tasks.
  7. 3

    A clear way to share your mind flow

    David Adamu
    David Adamu3Maker. Product Designer @Andela · Written
    This mostly has the structure of a Mind Map, but you might find it useful.
  8. 4
    OmniOutliner 5

    Create, collect, and organize information and ideas

    Mike Way
    Mike WayIOS, OS X and Web developer, consultant · Written
    I have used this literally for years, especially for documents. Also for laying out software ideas.
  9. 2
    Google Keep

    Save your thoughts, wherever you are

    Patrick Coombe
    Patrick CoombeCEO, Elite Strategies Llc · Written
    I'm a huge fan of Google Keep for lists. I use it for literally everything now, including content creation, to-do's, notes, ideas, reminders, TV show recommendations, birthdays, and everything in between. :-)
  10. 2
    Any.do 3.0

    Organize all aspects of your life with Any.do

    Really beautiful UI, a useful task manager with minimal design.
  11. 2
    Moo.do 4.0

    Markdown + Outliner + Email + Tasks + Calendar

    Great outliner with the nicest UX
    • Kyle Conarro
      Kyle ConarroCo-Founder @ Ad Reform / Userfeed

      Moo.do is my favorite todo app. Its free-form, outline-based todo list is perfect for getting things out of my head. I also love that it makes it quick to turn emails into tasks.

    • Jason Crawford
      Jason CrawfordChopping wood, carrying water

      Been using this for a few years as my primary todo list, I'm a happy user.

  12. The fastest and simpler of them all.
  13. Kind of simpler less overengineered Todoist.
    Organize your tasks, lists and reminders in one easy to-do app. Any.do syncs seamlessly across all of your devices, making your to-do list accessible everywhere.
  14. Free, Unlimited to do lists and tasks, due date reminder, categories, cloud synced. All your needs in one app :)
  15. 1

    Organize, share and learn by adding structure to knowledge 🤓

    It also has the ability to share your outlines into public boards. And lets you see the outlines other people made to organize their knowledge.
    • Jordan Pavelich
      Jordan PavelichProduct Manager / Product Marketer

      Fantastic. I've been looking for a clean, notes app with easily condensible bullets, for forever. Sure it's highly subjective but Schema has native support for the way I love to take notes: beginning with a condensed outline and expanding on topics that I have a lot to say about. I love that the note taking window is clean and empty.

      My cons are wishlist features, and I'll caveat by saying I approach this as a worker, not a student. My thoughts are based on Schema as a note taking tool, not as an educational content or lesson delivery product.

    • Pablo Antonio Moreno Casares
      Pablo Antonio Moreno CasaresStudent at Oxford University

      I believe Schema can be very helpful for making good notes that improve the study experience afterwards. In particular, I think it helps to learn faster, although studying is not the only way to use it. Any kind of notes can be taken and shared

  16. 1

    Powerful outlining app that will make your writing happy

    For Mac and iOS
  17. The interface is very no fuss no bother. Just click, something happens, it's what you wanted and you're done. The power is in the shortcut keys.
  18. 1

    Intuitive collaboration and task management tool for teams.

    In MeisterTask, each task holds space for all the information you need to successfully complete it
  19. Simple, Beautiful & Extensible. Inkdrop is designed to be the most convenient and natural way to make notes for your daily hacking.