How do plan your days/weeks with your team?
Every couple weeks at SigmaOS we do sprint plans to lay out the tasks for the next 2 weeks and every morning we do a standup to quickly go over what we did the day before and what we are doing today. Would love to hear what your thoughts on this is and what you use in your own teams :)
We don't have daily standups. But we have weekly product sprints so that engineering, marketing, and product all know what everyone is doing for the next 7 days. Our team is usually divided between California and Europe, but now we're split between California, Europe, and Australia haha, so we try to limit meetings with more than 2 time zones.
In my previous startup we had daily standups and it was motivating to the whole team (20+ people). Because of the flexible worktimes our standup ended up being in the middle of the day 15 minutes before the food arrives. That way: ➜ We've limited the time for meeting ➜ People could continue discussions during the lunch Because it was a startup, most of the team members were entrepreneurial so the transparency with daily updates were motivating. That startup was acquired by a big Corp. In short, most of the team went remote, and the morale of daily standups disappeared. Developers not understanding the business side, business not understanding the dev struggles. Slack standup just doesn't work as good. So enjoy those standups as long as you can 😄
@pablo_fatas yeah, in the beginning we had daily standups at 9am in the morning, and back then meetings could last for as long as 45mins. That's why we firstly started with 30mins-till-lunch in the begining and moved it to 15mins-till-lunch later. It all happened naturally. Daily standup is only a short update and we were a startup so elevator pitch is important 😄 So for us food was the main motivator, a friend had his team in a "planking" standup, that's also a way to shorten it even more 😅
@pablo_fatas no actually we've never tried an evening standup, that seems like an interesting idea 😄 Yet we have some team members arriving before 7am, so evening would soon turn to afternoon 😅 Although having unofficial recaps I believe are extremely important. Before being incorporated and moved to a corpo facility we always had some beers and drinks in our office, so we had an unofficial weekly recaps on Friday evenings. Which looking back were really important for the team moral as well as understanding real pain-points team has during their work 😊
We do two weekly meetings on Monday and Thursday mornings (we're split between SF and Europe) and we talk about weekly expectations, progress, and how that relates to our overall sprint goals.
@paul_vanzandt I think it makes sense to have meeting less often especially in remote setting or when you have different time zones. We are a team of 5 in an office so it is quite easy to have daily meetings.
@pablo_fatas I'm jealous, it must be nice working together every day!
I generally set quarterly - monthly - weekly - and daily goals. It ensures that the task I'm working on is laddering up to a specific strategic objective. The daily goals I usually prefer to set in bulk on a Sunday evening or Monday morning. I think any system needs to be personalised though! The above framework would work great in combination with your personal preferences.
@hugh_dawkins I definitely not a one size fits all situation :) I feel like I would love to implement this kind of system in my personal life to achieve my personal goals
@hugh_dawkins I see you are a Notion ambassador. Do you have some time to tell me about your experience. We are trying to set up an ambassador program and would love to hear what the process was like for you at Notion :)
@pablo_fatas It's a great method! I'm actually working on a Notion template around this -- you're welcome to be a beta tester when the time comes if you're interested :)
@pablo_fatas for sure! Happy to provide input
@hugh_dawkins Where would be the best place to contact you and set up a zoom call or something? :)
Prioritizing tasks is the most challenging aspect of team planning. It will be much easier to manage what you will do and when you will do it if everyone agrees on a priority list for forthcoming tasks. Then you can all get to work. Because we all have varied skillsets and skills, it's also a good idea to figure out who will do what and then trade roles. That way, no one gets burned out quickly.
@nabeel_amir We use notion and assign a primary owner and sometimes secondary. Each task also has a priority ranking from “would be great” to “urgent” 😊 Do you have any specific things in place? or worked somewhere with an intereting way of organizing all of this?
Team planning is one of the most hectic thing for being but being the leader of township mod apk unlimited everything I always ready for different situation. We do monthly planning and at the start of the month we arrange a group meeting. In which all the members sharing the previous month record which they did. And after that according to the previous month we make the next month movement.
We have a simple setup daily standup talking about what you have done and what you will be using the day for on a high level 🕴 Specific discussions to follow up will be done based on if it's the relevant for whole team or talking directly to team involved setup up after the standup. ⛓ All hands-on is organised as required ⛵️ We also encourage pair working even remotely ☎️ Async updates and comments on slack channel 📝 A Check-out drink every Friday before breaking into the weekend allows us to catch up with our whole team with a informal tone 🍻 My Personal Mantra, Communicate as early as possible 🏇
@arunpariyar Very similar to our set up as well. Good to see similar teams 😊 We do a little friday retro as well.