- Trello is my favorite productivity tool to organize my ideas and classify themI would use Trello it is quite easy to use and its Free too. The best way to approach this is getting into the mindset of splitting up tasks and be diligent in moving items around the board otherwise it can be quite easy to just forget about trello and realise you haven't moved items around but the project has moved along .
I just started using this with my marketing team at work, and so far it seems to be an efficient way to coordinate on projects. Now if I can just remember to log in and actually use the boards...
Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.
As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.
- In terms of planning and outlining an idea, nothing is better than Notion. It's clean, simple, and most importantly, gets the job done in terms of feature-set.I love Notion for organising all my planning docs. Also, really handy for putting together web page wireframes. I'll use the simple layout tools to put together the copy for a page in a rough layout, then pass over to the designer on my team. They can make it look pretty from there!
HANDS DOWN 🙌🏼 THE BEST PRODUCTIVITY, ORGANISATION AND RESOURCE WORKSPACE myself or my team have ever touched 💯
We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.
We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.
After a week we drew the following conclusions:
⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.
📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!
📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.
🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.
We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:
💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!
🗣 Room to annotate and collaborate on images/PDF's etc.
🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.
🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.
The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.
I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.
First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?
Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.
Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.
At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.
Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?
I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.
- Pavel Kukhnavets made this productI vote for the all-in-one product management platform for growing companies, Hygger.io. It proposes everything you need to manage any simple and complex project, from smart boards, task tracking maintaining a backlog roadmapping to the new updates and innovative features. Moreover, there are enough strong reasons for changing Jira or Trello to Hygger.
Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.
Imported everything correctly, so the transition can be really smooth and painful.
This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!
Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏
- Hey, I would recommend our tool Zenkit. You can start with brainstorming in the mind map view and afterwards switch to the kanban board or table to organize your tasks and ideas. It´s easy to use with a lot of features for individual use. If you work with a team - no problem, you can assign tasks, communicate and track the process of your project. With Zenkit it´s possible to build your own database, set references to other collections or upload files.
Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.
Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!
- I have a project for "New Project Ideas" and then when I decide to go ahead and build; I just convert it to a new project.one of my favorite ones) When I'm planning publications to my tech blog - http://techandhumanity.com/ - I usually use it.
I recommend Asana to everyone who is trying to get a more organized life.
It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.
I can't live without Asana. Just the most amazing thing ever.
I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).
I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!
- I would definitely recommend integrating JIRA and Confluence, as combined together they are perfect! You have all your issues on one page, you can easily manage the sprints; there is a really useful workflow system, as well as reports & charts; overall you have all your business processes perfectly structured and executed.
- It's trending on ProductHunt today so it's worth talking about. Been using Codegiant since a week and it seems a great tool for agile project planning and management. Having a bunch of features like documentation, issue tracking, hosted git repositories and continuous integration, makes Codegiant a brilliant choice for end-to-end project management until project delivery. It is truly the only platform that we need to ship agile project :)
I think it's a fair business model to allow having one sitemap for free and only paying for more but I find it kinda expensive to be honest :) 8 $/month for 5 sitemaps... In any case, a VERY useful tool, huge time-saver!!!
I created a beautiful site map with very little learning curve, really fast.
I've already recommended it to my colleagues, and they've been asking about being able to export to WordPress, and how this compares with Slickplan in general.
It would be great if it had the ability to import a sitemap from an XML sitemap file.
It would also be great if I could work out how to export the Sections and content of sections.
- Instead of using a normal project management tool here, like others have recommended, I'd recommend trying something like Tonkean. It's more of a Coordination Platform. Tonkean does the organization and tracking of information, like any project management tool, but also adds a layer of automation on top. Think of it like this, say you are hosting an event - 1. Add a new List to Tonkean titled '2018 Fall Event' 2. Create Tracks within the list like Attendees, Press, Music, Catering, Decor, etc. 3. Important relevant data (i.e. budgets from an Excel spreadsheet, RSVPs from an event app, etc.) 4. Assign an owner and a due date to each track (Braxton > Attendees > Due September 20) 5. Watch the magic happen Tonkean will monitor the dates, metrics and feedback from your team and have a ready-to-go dashboard for you at all times. Say there was a spike in people who could not attend your event, which was being tracked through that event app mentioned above. Tonkean's AI-powered chatbot would reach out to Braxton and see what the problem is. Then, the bot would publish his input to your dashboard on the 'Attendees' track and update it accordingly (the due date, metrics, whatever is applicable - it's smart enough to know!). As the person managing the event, you have no longer have to chase people down or sit in tiresome meetings to get status updates. It's all ready for you in your dashboard. The bot is even smart enough to know when your team is most likely to respond and provide input. All of this is awesome, but the game-changer is that nobody on your team needs to change anything about their workflow. Tonkean's bot works with everyone's favorite collaboration tools (Slack, Teams and email), and all your team has to do is respond to the Tonkean bot in Slack. They never even have to login to Tonkean. It's less nagging for you and less reporting for your employees. It's a win-win.
As we all know, it’s very rare to find a product that makes you stop and be like “This is awesome. Where has this been all my life!?” I’ve been using Tonkean daily for the the past 6 months, and am addicted. As a product marketing manager I work very cross-functionally and have always struggled with where and how to track and organize all the different things I work on. I’ve tried lots of task management, project management, and collaboration tools, but always ended up back in sticky notes, docs, spreadsheet, and calendar reminders to follow up. Tonkean changed this. While docs and spreadsheets are still useful for somethings of course, I now manage everything in Tonkean — my “worklist” of projects and action items, 1-1s with my boss, cross-functional campaigns, and success of key customers I’m working with. Tonkean allows me to pull in data from all different sources (which used to be manual) so I have a view of the key metrics I care about. It also automatically gathers the status of items at the right time from the relevant owner, and provides visibility of all updates and changes in Slack or via email. Oh! And did I mention it reminds me of things I wrote down but may have forgotten about? I could go on and on, but moral of the story is: get it, play with it, and I promise you’ll love it!
We have been using Tonkean since before it was in Beta. It has shortened our Weekly Delivery Meetings by providing an easy way to bring in Data from Jira and Salesforce and review instead of transposing data into a new format.
The ability to integrate into Slack and gather updates where our Delivery Team already is has been a game changer. It keeps everyone from asking status and allows people to just work and provide updates when prompted. If I need an update out of cycle, I can use Tonkean to prompt for it.
Tonkean has been critical for our team to grow. It has provided insight to our leadership at the right level as needed.
We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)
The adoption by our team was impressive, and Slite makes our knowledge management a breeze
We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!
Basecamp makes it much easier to manage the tasks your remote team is doing in a clean UI so that you get a good view of what is happening in the organizing. Amazing product!
One of the more complex apps for managing projects, a good one for keeping your team updated about the activity on each project/task.
This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)
We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.
- This bad boy is new on the market and recently launched on Product Hunt. We have all heard of Trello and Asana as the best management tools out there. And while that maybe true, it's always better to check out emerging platforms with greater benefits each year. You'll find nTask easy to use, simple to explore and most importantly, soft on your budget (considering you can avail ALL features on a Free Account). Check it out !1. It's incredibly affordable. 2. Remarkably easy to understand and use. 3. Offers fully-featured management modules that include: project management, time tracking, team management, issue tracking, risk assessment and meeting management.
This is one of those products where every detail in the UX and otherwise is incredibly well designed, made and thought about. You can really feel how much love and passion the devs put into it and that they wanted to solve a problem they actually had themselfes in the best way possible. Throw away JIRA/GitHub/whatever, Scrumpy sets new standards for agile project management.
No, seriously - If you ever worked with JIRA before, you know the pain. Scrumpy is the complete opposite. The team put a lot of attention to details and created a refreshing approach to project management.
I've been looking for a tool like this for awhile that combines the ability to flowchart while also commenting on images and imported links. Everything works super quickly and the infinite whiteboard concept is slick.
I used whimsical to create enormous, product flowcharts and it was a wondrous experience. Never before had I such a good, uninterrupted flow when creating something so complicated.