Launched this week
Stop losing money on forgotten SaaS subscriptions and "ghost" licenses. Toolspend is the ultimate command center for your stack, designed to give you 100% spend visibility without the manual upkeep. While other tools just list your apps, Toolspend deep-dives into your actual usage and spend patterns. We identify underutilized seats, detect duplicate tools across teams, and alert you before every renewal. Toolspend helps you automate the toil of procurement so you can focus on building!
Congrats on the launch! We’ve definitely run into this with our startup team... once you’re using multiple AI models and tools, it gets challenging to understand what you’re actually spending vs. what you’re getting. Being able to chat with AI to see total spend, usage analytics, and optimization suggestions would be really valuable.
Toolspend
@palirenjen Appreciate that
That’s exactly the pain we kept hearing — once you’re using multiple models + tools, spend becomes this blurry mix of seats, tokens, trials, and renewals.
You think you know what you’re spending… until the invoice hits.
The “chat with your spend” idea is spot on too.
Instead of digging through dashboards, just ask:
That’s very much the direction we’re heading — clarity first, optimization next.
Thanks for the thoughtful feedback 🙏
Who you gonna call? Ghost-license busters!:D 2026 is officially the year of too many AI subscriptions. Love the model alternative feature. Any plans for a one-click cancel button inside the dashboard?
Toolspend
@kostfast Thanks, Kostia — glad you like the model alternative feature.
A one-click cancel action is something we’re considering. Because cancellation flows differ by provider (and aren’t always supported via API), we’re prioritizing a safe “disconnect + stop spend” workflow first, then adding one-click cancel where possible. Which providers would be most useful for you?
@papuna_giorgadze1 OpenAI, Anthropic, and Midjourney for sure. We switch AI tools so fast these days, so a one-click move for the whole stack is exactly what we need. Good luck with the build!
minimalist phone: creating folders
I think it is kinda useful for people who have like million subscription plans. :)
Toolspend
@busmark_w_nika You’re right — at first glance it feels like this would only help people juggling a ton of subscriptions
But what we’re seeing is something slightly different.
It’s about how even one AI provider now behaves like 10 different cost centers.
Take OpenAI as an example. A single team might be using:
• GPT-4o for their customer-facing chatbot
• GPT-4o mini for internal automation scripts
• GPT-4 Turbo for long-context document processing
• Embeddings API for semantic search
• Whisper for call transcription
• Image generation endpoints for marketing assets
• Assistants API with tool calls for internal workflows
On the invoice, that all shows up as one line item: “OpenAI.”
But operationally, each of those is a separate cost driver.
For example:
– A developer switches a background job from GPT-4o mini to GPT-4o “temporarily”
– An embeddings process runs more frequently than expected
– A support bot accidentally defaults to a higher-cost model
– A script forgets to cache responses
Suddenly the invoice jumps — and no one knows exactly why.
ToolSpend breaks usage down by model, endpoint, and token consumption so you can see what’s driving spend and whether a cheaper alternative could achieve similar results.
So it’s less about having a million subscriptions — and more about visibility inside the ones you already rely on.
minimalist phone: creating folders
@visagar aaa, I didn't know, that it "tracks" it this way, interesting!
Cool initiative, do you also keep track of those free memberships and provide updates when the trial period is almost over?
Toolspend
@viktorgems Honestly? We’re still winging parts of it — and heavily feeding off community feedback.
Right now, the focus is giving everyone visibility first. We want the core dashboard to be free so teams can actually see their AI usage and subscriptions without friction.
Long term, the plan is simple:
Access to your spend data → free
Optimization recommendations that reduce costs → paid (because they directly save money)
On the trial tracking question — yes, that’s definitely on our radar. Free memberships and expiring trials are part of the “silent creep” problem we want to surface better.
If that’s something you’d find valuable, would love to hear how you’re tracking trials today.
Congrats on the launch! The gap between token usage and actual financial impact is very real, especially as teams experiment across multiple AI tools. How does ToolSpend attribute usage and cost to specific teams or projects when accounts and API keys are often shared across departments?
Toolspend
@vik_sh great question. This is exactly where AI spend gets blurry.
You’re right: shared API keys and pooled accounts are common, which makes attribution tricky.
Right now ToolSpend works in layers:
• Financial layer (via Plaid): gives us the ground truth of what’s actually being paid and from which account.
• Usage layer: where providers expose token or project metadata, we ingest that and track usage patterns over time.
• Attribution rules: for shared keys, we support tagging conventions (project IDs, sub-keys, env variables) and are building allocation logic (usage %, time-based splits, cost center rules).
The goal isn’t just to show spend — it’s to connect spend → usage → team → outcome.
We’re still refining this based on how real teams operate.
How are you currently handling shared API keys internally — strict key isolation, tagging discipline, or more of a manual reconciliation process?
Very Nice and useful idea, will you consider offering a white label solution as well?
Toolspend
@viva_jam Thanks Saga, really appreciate that.
White-label is definitely something we’re considering — especially for agencies and consultancies managing AI spend across multiple client accounts.
Curious — would you be thinking about using it internally, or offering it as part of a service to your own clients?
This hits home. 💸 The 'ghost licenses' problem is real and honestly, it's the same mindset I bring to building tools.
You know what else suffers from the same 'set it and forget it' drain? Risk engines. Companies pay thousands monthly for enterprise risk tools, using maybe 20% of the features, while the other 80% is just bloat they never touch.
Quick question: When you look at your stack, what's the most painful 'ghost spend' you've discovered? And if you could wave a wand what would the ideal tool look like that actually respects your budget and gives you exactly what you need, nothing more?
Toolspend
@noha_elmeselhy The worst ghost spend I see?
AI seats + usage-based billing stacked together.
You pay for 10 seats…
Then tokens quietly rack up in the background.
Unused seats + surprise usage = double ghosting.
If I could wave a wand:
• Clear fixed vs variable costs
• Usage tied to people/projects
• Alerts before renewals
• Show waste + smarter alternatives
No fluff. Just “here’s where you’re leaking money.”
That’s exactly the problem we’re tackling.