R A I Z A🍝 Product Manager | Spaghetti Aficionado

What's the best task management app?

I make a lot of lists for my tasks (personal and work related) and need to move them over to another day, add status notes, and an easy way to say if it's pending, new, complete, etc. Currently I'm using... Google Sheets. Literally built my own spreadsheet for my tasks and I'm really attached to it - but I'd love if I could get an app that is Mac + iPhone that has as robust of functionality!
71 recommended
  1. 180
    Taskade 3.0

    All-in-one collaboration. Chat, organize, get things done!

    Roger Lu
    Roger LuProduct Manager at TripAdvisor · Written
    Asana and Trello user changed to Taskade For as far back as two years, I have been testing out Taskade. I adore having the option to call our group on record and in the meantime make an assignment. Taskade unites on a solitary screen an encounter of note-taking, task creation and video calling.
  2. 185

    Powering millions of teams to work smarter, together.

    I think this is the most easy one, visual overview and lots of extras, but only if needed.
    Quoc Huy Tran
    Quoc Huy TranProduct Manager · Written
    Trello has been my daily tool since 2013. It's easy to use, easy to store informations. With some Chrome extensions (and Safari but there're only 2 extensions. They're still good for me) your day will be perfect.
    Jon Jones
    Jon JonesProjects managed, chaos tamed, cats pet · Written
    Excellent recommendation. Works well for small teams, too. I'm a freelance PM and Trello's the first organizational tool I roll out when putting a team together, because it's simple enough that even stubborn people can quickly self-organize around it and immediately start using it correctly.
  3. 101

    Organize your life. Then go enjoy it.

    Wojciech Kocjan
    Wojciech KocjanProduct Engineer · Written
    I can recommend Todoist - it's available via web browser, desktop apps and on mobile. You can create different projects and this way use it for personal and work related tasks. It's really easy to start using it, it has great UX/UI.
    Product Pearson
    Product PearsonProduct Manager @ Property4Media · Written
    Todoist! I use it every day and it's absolutely superb. It's cross platform, allows you to manage different projects for your personal and professional to-do's, and with premium you can get really advanced with labels. It's so easy to use and is an absolute life saver. It also works offline incase you remember something you need to add when you are on the go without an active internet connection. The UI is stunning on desktop web, and on the Android app.
    Shannon Clarke
    Shannon ClarkeElectrical Engineer & Software Developer · Written
    The ability to easy manage to-dos for multiple projects from one screen is what sets Todoist apart. Todoist also makes it extremely easy (and quick) to set priorities and (re)schedule the due date for each to-do
  4. 87

    The work management platform for teams

    Brian Leonard
    Brian LeonardProduct / Growth / Marketing · Written
    I've implemented Asana at 3 separate companies after using Trello and Basecamp. Project templates, list or board style, easy drag and drop, repeating tasks, so much more.
    Comments (1)Share
    Rohit Srivastwa
    Rohit SrivastwaFounder, KAS Cyber Ventures · Written
    Makes it pretty easy with many people on one project
    Comments (1)Share
    George Maicovschi
    George MaicovschiDeveloper. Founder. Telecom. Fintech. · Written
    Extremely easy to manage projects, awesome keyboard shortcuts for advanced users but almost-instant onboarding for new ones
  5. 95

    The project management tool that grows with you

    Marina Stover
    Marina StoverBusiness analyst · Written
    I love Zenkit, its perfect for task management. With one click you can view your information as a board, or a calendar, or a list, and more. The design is clean and the support is fantastic. I recommend it to everyone I can.
    Tolles Tool zur Organisation von Aufgaben - Sehr empfehlenswert!
    We use it for a student association and plan a complete carrier fair. Absolutly happy with it!!
  6. 31
    Notion Beta

    An expressive and collaborative document editor

    Ivan Zhao
    Ivan ZhaoCo-founder, Notion · Written
    Ivan Zhao made this product
    It puts your tasks and notes in the same space, organized into a wiki. Plus, you can drag and drop everything!
    I use notion daily, and its simple interface and ability to share design guides and code with highlighting is super useful for tech companies!
  7. 30

    A smart to-do app, now with folders, quick add and more

    Christos X
    Christos XCreative Director · Written
    Wunderlist is a fantastic task manager that has completely replaced reminders on MacOS and iOS on my devices. I can sync multiple tasks, lists and sub-tasks with collaborators, schedule them, allocate them and get dependable notifications. The tasks can also sync to the calendar. Truly a great app.
    for personal use this is probably the best - why? one word: SPEED
  8. 27
    Things 3.0

    Complete revamp of the original, award-winning task manager

    JayWeb Developer & Designer · Written
    Cloud sync, tagging, due dates, projects, focus areas, notes, recurring tasks. I've been using Things for years and love it. Might have slightly fewer features than you need, but I think most of these other ones have too many features you don't need (like team collaboration). If you need something slightly more robust than Things, I'd try OmniFocus (which I will recommend separately). Pay once for the apps (Mac and iOS), and cloud syncing is free. No subscription fees.
    Comments (1)Share
    Ricardo Polo
    Ricardo PoloCo-founder of Tulpep · Written
    Just watch their UX!
  9. 19
    Inbox by Google

    Next generation inbox

    Dre Durr💡
    Dre Durr💡Growth is the only thing that matters · Written
    It's very handy
    This is just one of those tools that doesn't tell you how to think, despite being restricting. It does the thing it's supposed to do very, very well and I adore it.
    Mark Zajac
    Mark ZajacPeek my curiosity and be rewarded! · Written
    Good if you don't put private info. into your notes. Remember, Google Keep is fair game for ads which means google algo scanning. Be careful what you put into your notes and you should be fine.
  10. 25

    Teamwork made easy, Get Sh!t Done without email

    Gregory Lefort made this product
    Best way to share tasks and sync with your team. For teams who are looking to manage their projects faster and easier.
    Chiadi Onyike
    Chiadi OnyikeFaculty, Johns Hopkins SOM · Written
    Great for team sync/collaboration - managing projects, file sharing, messaging (by board, task or directly), assigning tasks, recurring tasks, time tracking, due dates... Syncs to all devices... This app has been brilliant for my work. We've integrated it well with Box, DropBox and Evernote!
  11. 17

    Part knowledge base, part collaboration space 🧠

    Very lightweight and easy-to-use. It essentially combines Google Docs and Trello making it a sort of all-in-one tool for collaborative notes and tasks.
  12. 15
    Airtable Interface Designer

    Create custom interfaces to fit your team's specific needs

    Simple, effective, and free. The export function is also very useful.
    Yarmo Mackenbach
    Yarmo MackenbachPhD Student, ErasmusMC (Rotterdam, NL) · Written
    Simply amazing at everything! People using Trello will feel right at home with the Kanban view, and this product just absolutely nails it with the linkable tables!
    Basically I can create the tool that I need with the functions and info I need. I think of Airtable more as project understanding rather than management. And that's equally important to me. Perhaps more.
  13. 15
    Omnifocus 2 for Mac

    Put your life in perspective and get things done

    JayWeb Developer & Designer · Written
    Cloud sync, due dates, projects, contexts, notes, recurring tasks, multi-level tasks. I've been using OmniFocus at work for years and love it. Frankly I think most of these other recommendations have too many features you don't need (like team collaboration). If you need something slightly less robust than OmniFocus, I'd try Things (recommended separately). Pay once for the apps (Mac and iOS), and cloud syncing is free. No subscription fees.
    Paul Williams
    Paul Williamscreative problem solver · Written
    Links to Apple Reminders app, can connect with your Mail and Calendar - plus the folks at OmniGroup are a nice group of people!
    Bit of high overhead, but once you get used to the flexibility of "perspectives" (essentially saved searches for tasks you need to do) you'll love it. Also, pay once model and upgrade forever.
  14. 11
    Pivotal Tracker
    Davide Santangelo
    Davide Santangeloruby senior developer · Written
    Proven project management for successful teams With a shared view of team priorities, a process that fosters collaboration, and dynamic tools to analyze progress, your team will deliver more frequently and consistently.
    We use Pivotal Tracker. Great tool.
    I love pivotal tracker, so simple & quick to use.
  15. 8
    Inbox by Google

    Next generation inbox

    Dave Jamison
    Dave JamisonWriter & Editor at Intellectuapp · Written
    Easy, very simple, and neat when viewed on desktop. It works great across platforms and you can get reminded about events/tasks offline. It's the best option for users that use gmail and Google services frequently.
  16. 7

    The Best Platform for Client Work

    Eithiriel DeMeré
    Eithiriel DeMeréGo-to-Market Product Marketer · Written
    Accelerate your team's performance by assigning tasks, communicating and tracking progress in one place. Use the Teamwork Timer to stay on top of your work.
    Alec Kinnear
    Alec KinnearCreative Director at Foliovision · Written
    It's like Basecamp Classic but with features. Teamwork Projects integrates well with its own help desk Teamwork Desk. Integrates well with Freshbooks and other billing systems. Let's you add your own custom CSS. Has lots of controls to stop email promiscuity (which we helped build as we hate unnecessary emails or CC all).
    Darren Davis 🤙
    Darren Davis 🤙co-founder @Revalatte · Written
    Gotta give props to Teamwork. This is the heart of our agency. It's like Basecamp on steroids and far better IMO – user-friendly too.
  17. 7
    Abbas Jaffar Ali
    Abbas Jaffar AliDirector, Tbreak Media · Written
    A good Trello replacement with, IMHO, a much slicker UI
  18. 5

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Outplanr turns your to-do list into a clear work plan without effort, making your life easier. Keep projects on track and easily check how much time was spent on each task against your estimates.
  19. 5

    Project Management and Collaboration Spreadsheet Tool

    Tom Jodeit
    Tom JodeitAssistant Project Manager · Written
    Great upgrade for those familiar with Excel.
  20. 5
    Bullet Journal

    An analog note-taking system for the digital age

    Luca Halma
    Luca HalmaCo-founder, Noow · Written
    works great for me..