R A I Z A🍝 Product Manager | Spaghetti Aficionado

What's the best task management app?

I make a lot of lists for my tasks (personal and work related) and need to move them over to another day, add status notes, and an easy way to say if it's pending, new, complete, etc. Currently I'm using... Google Sheets. Literally built my own spreadsheet for my tasks and I'm really attached to it - but I'd love if I could get an app that is Mac + iPhone that has as robust of functionality!
Your recommendation
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74 recommended
  1. 186

    Organize anything, together

    I think this is the most easy one, visual overview and lots of extras, but only if needed.
    Quoc Huy Tran
    Quoc Huy TranProduct Manager Β· Written
    Trello has been my daily tool since 2013. It's easy to use, easy to store informations. With some Chrome extensions (and Safari but there're only 2 extensions. They're still good for me) your day will be perfect.
    Jon Jones
    Jon JonesProjects managed, chaos tamed, cats pet Β· Written
    Excellent recommendation. Works well for small teams, too. I'm a freelance PM and Trello's the first organizational tool I roll out when putting a team together, because it's simple enough that even stubborn people can quickly self-organize around it and immediately start using it correctly.
    • Lindsey Winsemius
      Lindsey WinsemiusMarketing, Author, Supermom

      I just started using this with my marketing team at work, and so far it seems to be an efficient way to coordinate on projects. Now if I can just remember to log in and actually use the boards...

      Comments (0)
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (1)
  2. 101

    Organize your life. Then go enjoy it.

    Wojciech Kocjan
    Wojciech KocjanWeb developer / Product Manager Β· Written
    I can recommend Todoist - it's available via web browser, desktop apps and on mobile. You can create different projects and this way use it for personal and work related tasks. It's really easy to start using it, it has great UX/UI.
    Ash Pearson
    Ash PearsonProduct Manager @ Property4Media Β· Written
    Todoist! I use it every day and it's absolutely superb. It's cross platform, allows you to manage different projects for your personal and professional to-do's, and with premium you can get really advanced with labels. It's so easy to use and is an absolute life saver. It also works offline incase you remember something you need to add when you are on the go without an active internet connection. The UI is stunning on desktop web, and on the Android app.
    Shannon Clarke
    Shannon ClarkeElectrical Engineer & Software Developer Β· Written
    The ability to easy manage to-dos for multiple projects from one screen is what sets Todoist apart. Todoist also makes it extremely easy (and quick) to set priorities and (re)schedule the due date for each to-do
    • haabe
      haabeDeveloper @ Snopp DesignbyrΓ₯

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

      Comments (1)
    • Marta
      MartaFront-end, UI and UX designer

      Organize your life with pleasure. Add due date to tasks, tasks inside projects, subprojects and subtasks. Call your friends to join your project and assign tasks for them. Comment and add images on tasks. Have your tasks everywhere with nice apps. Love it.

      Comments (0)
  3. 88

    The task management tool, completely redesigned

    Brian Leonard
    Brian LeonardHead of Customer Experience, Bringhub Β· Written
    I've implemented Asana at 3 separate companies after using Trello and Basecamp. Project templates, list or board style, easy drag and drop, repeating tasks, so much more.
    Comments (1)Share
    Rohit Srivastwa
    Rohit SrivastwaFounder, ClubHack Β· Written
    Makes it pretty easy with many people on one project
    Comments (1)Share
    George Maicovschi
    George MaicovschiDeveloper. Founder. Telecom. Fintech. Β· Written
    Extremely easy to manage projects, awesome keyboard shortcuts for advanced users but almost-instant onboarding for new ones
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

      Comments (0)
    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

      Comments (0)
  4. 68

    The project management tool that grows with you

    Marina Stover
    Marina StoverBusiness analyst Β· Written
    I love Zenkit, its perfect for task management. With one click you can view your information as a board, or a calendar, or a list, and more. The design is clean and the support is fantastic. I recommend it to everyone I can.
    Eliza Weitzel
    Eliza WeitzelConnecta e.V. Β· Written
    Tolles Tool zur Organisation von Aufgaben - Sehr empfehlenswert!
    We use it for a student association and plan a complete carrier fair. Absolutly happy with it!!
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

      Comments (2)
  5. 31
    Notion 1.0 Web + Mac App

    Docs, wikis, tasks – a minimal & unified workspace for teams

    Ivan Zhao
    Ivan ZhaoCo-founder, Notion Β· Written
    Ivan Zhao made this product
    It puts your tasks and notes in the same space, organized into a wiki. Plus, you can drag and drop everything!
    I use notion daily, and its simple interface and ability to share design guides and code with highlighting is super useful for tech companies!
    • Kiran Kunigiri
      Kiran KunigiriA guy who makes cool stuff.

      Overall, Notion is like a bunch of widgets and management apps combined into one awesome package. I've been using it for several months now, and it works really well. It's most useful for team projects, where you can make an entire directory of pages for the different types of tasks you need to handle, and keep all progress and information synced into one app.

      Being able to move content blocks and pages around makes it very easy to organize, and the comment feature makes it easy to start a new thread to discuss a topic. Integration is also great, since I can embed code, videos, and even Google Drive documents. You can also customize the look and feel of pages (I love being able to set icons and header images for each page) to make them easily recognizable, and create complex layouts. There is a huge list of features that makes it possible to do almost anything you would want to do in a management/organization app.

      It's still improving, and they have a list of new features coming soon (the one I'm excited for is being able to assign tasks to people). There's an iOS app beta (that doesn't work on my device currently). There are a few minor bugs that I come across, but it's nothing that distracts you from using it. It's a solid app that I'll continue to use for both group and individual projects.

      Comments (0)
    • Brad Dunn
      Brad DunnProduct guy at @Ohno

      I actually was just so sick of confluence and was asking someone at #Productboard about what they use and they told me about this. It's just pretty fun to use. Also the free trial is helpful if you're a small startup.

      Comments (0)
  6. Christos X
    Christos XCreative Director Β· Written
    Wunderlist is a fantastic task manager that has completely replaced reminders on MacOS and iOS on my devices. I can sync multiple tasks, lists and sub-tasks with collaborators, schedule them, allocate them and get dependable notifications. The tasks can also sync to the calendar. Truly a great app.
    for personal use this is probably the best - why? one word: SPEED
  7. 25
    Things 3.0

    Complete revamp of the original, award-winning task manager

    JayWeb Developer & Designer Β· Written
    Cloud sync, tagging, due dates, projects, focus areas, notes, recurring tasks. I've been using Things for years and love it. Might have slightly fewer features than you need, but I think most of these other ones have too many features you don't need (like team collaboration). If you need something slightly more robust than Things, I'd try OmniFocus (which I will recommend separately). Pay once for the apps (Mac and iOS), and cloud syncing is free. No subscription fees.
    Comments (1)Share
    Ricardo Polo
    Ricardo PoloCo-founder of Tulpep Β· Written
    Just watch their UX!
    • Chad Whitaker
      Chad WhitakerProduct Designer at AngelList ✌️

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed β€” the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

      Comments (1)
    • lucas morales
      lucas moralesInteraction designer, Mobiento

      It took me a while to finally bite the bullet and buy Things3, but one week in I already knew this app would be the best to-do list I've ever used. I really like to-do apps and I've tried most of them, but Things is by far the best, I highly recommend it. The "Today" feature makes the whole difference!

      Comments (0)
  8. Dre DurrπŸ’‘
    Dre DurrπŸ’‘Growth is the only thing that matters Β· Written
    It's very handy
    This is just one of those tools that doesn't tell you how to think, despite being restricting. It does the thing it's supposed to do very, very well and I adore it.
    Mark Zajac
    Mark ZajacPeek my curiosity and be rewarded! Β· Written
    Good if you don't put private info. into your notes. Remember, Google Keep is fair game for ads which means google algo scanning. Be careful what you put into your notes and you should be fine.
  9. 24
    Azendoo Task Pilot

    Task collaboration for teams πŸš€

    Gregory Lefort made this product
    Best way to share tasks and sync with your team. For teams who are looking to manage their projects faster and easier.
    Chiadi Onyike
    Chiadi OnyikeFaculty, Johns Hopkins SOM Β· Written
    Great for team sync/collaboration - managing projects, file sharing, messaging (by board, task or directly), assigning tasks, recurring tasks, time tracking, due dates... Syncs to all devices... This app has been brilliant for my work. We've integrated it well with Box, DropBox and Evernote!
  10. 15

    The perfect tool to stay organized

    lindelofNet Friends Β· Written
    Simple, effective, and free. The export function is also very useful.
    Yarmo Mackenbach
    Yarmo MackenbachPhD Student, ErasmusMC (Rotterdam, NL) Β· Written
    Simply amazing at everything! People using Trello will feel right at home with the Kanban view, and this product just absolutely nails it with the linkable tables!
    Mathias Elmose
    Mathias ElmoseThe Chewbacca of EdTech Β· Written
    Basically I can create the tool that I need with the functions and info I need. I think of Airtable more as project understanding rather than management. And that's equally important to me. Perhaps more.
  11. 14
    Omnifocus 2 for Mac

    Put your life in perspective and get things done

    JayWeb Developer & Designer Β· Written
    Cloud sync, due dates, projects, contexts, notes, recurring tasks, multi-level tasks. I've been using OmniFocus at work for years and love it. Frankly I think most of these other recommendations have too many features you don't need (like team collaboration). If you need something slightly less robust than OmniFocus, I'd try Things (recommended separately). Pay once for the apps (Mac and iOS), and cloud syncing is free. No subscription fees.
    Paul Williams
    Paul Williams5creative problem solver Β· Written
    Links to Apple Reminders app, can connect with your Mail and Calendar - plus the folks at OmniGroup are a nice group of people!
    Bit of high overhead, but once you get used to the flexibility of "perspectives" (essentially saved searches for tasks you need to do) you'll love it. Also, pay once model and upgrade forever.
  12. Davide Santangelo
    Davide Santangelosenior developer Β· Written
    Proven project management for successful teams With a shared view of team priorities, a process that fosters collaboration, and dynamic tools to analyze progress, your team will deliver more frequently and consistently.
    We use Pivotal Tracker. Great tool.
    I love pivotal tracker, so simple & quick to use.
  13. 8
    Google Calendar (Android)

    Spend less time managing your day & more time enjoying it

    Dave Jamison
    Dave JamisonWriter & Editor at Intellectuapp Β· Written
    Easy, very simple, and neat when viewed on desktop. It works great across platforms and you can get reminded about events/tasks offline. It's the best option for users that use gmail and Google services frequently.
  14. 7
    Teamwork Projects

    Project management software for professionals.

    Nichole Elizabeth DeMerΓ©
    Nichole Elizabeth DeMerΓ©10Co-Founder PurposeBeyondProduct.com Β· Written
    Accelerate your team's performance by assigning tasks, communicating and tracking progress in one place. Use the Teamwork Timer to stay on top of your work.
    Alec Kinnear
    Alec KinnearCreative Director at Foliovision Β· Written
    It's like Basecamp Classic but with features. Teamwork Projects integrates well with its own help desk Teamwork Desk. Integrates well with Freshbooks and other billing systems. Let's you add your own custom CSS. Has lots of controls to stop email promiscuity (which we helped build as we hate unnecessary emails or CC all).
    Darren Davis
    Darren DavisChief Coffee Drinker at LinkCaffeine Β· Written
    Gotta give props to Teamwork. This is the heart of our agency. It's like Basecamp on steroids and far better IMO – user-friendly too.
    • Valerio Neri
      Valerio NeriIT & Processes

      This tool has the best deal in combining several ways of managing projects, initiatives or tasklists. Either you like and need gantt charts or want to start with a simple checklist: you’re covered. Nested subtasks support every detail-freak. The API letβ€˜s you do everything; combined with web hooks: endless power. Customer support has always been great!

      Comments (0)
  15. Abbas Jaffar Ali
    Abbas Jaffar AliDirector, Tbreak Media Β· Written
    A good Trello replacement with, IMHO, a much slicker UI
  16. 6

    Beautiful team chat with tightly integrated task management

    bayoyongOwner, Cinder Creative Β· Written
    Best UI of any project manager I've used. They continue to add features. Love it. Not sure why it hasn't gotten much pub.
    • Alex Heeton
      Alex HeetonProduct & Technology consultant

      My team switch to Flow a few months ago and we've been really enjoying it. Coming from Trello after it got a little bloated with all our process on top of the simple lists, this was just enough organisation on top to get things going again. I really recommend it for small teams.

      Comments (0)
    • Julian Dormon
      Julian DormonFounder of Proofpix.com and

      Can't live without this product. Managing my project and people has never been easier.

      Comments (0)
  17. Darren Davis
    Darren DavisChief Coffee Drinker at LinkCaffeine Β· Written
    Very simple. Clean design. Integrates with your calendar. Ability to have several lists and create priority items vs regular priority. I use the iOS app more than the web UI, but has a web UI option.
    Have been using Any.do since years now. Simple + Awesome UI.
    Gaurav Agrawal
    Gaurav Agrawal18Coder, Thinker, Curious observer Β· Written
    I recommend this for personal Use.
  18. 15

    Outcollaborate. Where work gets done!

    DaveDirector of IT, 3HC Β· Written
    Why do I recommend Wrike to everyone I meet? Easy question... The people that built it and support it at second to none. The product is already easy to start using and the developers are always there to improve things as requested. I have improved our productivity by 80%! Which has led to bonuses! Thank you, Wrike! I dare you to try them out.
    Christina Anstett
    Christina AnstettMarketing Project Manager Β· Written
    Wrike has been a great Project Management Suite for our marketing team. We have 25 users internally that use the system daily. On average we receive 50-100 requests a day from the field with the use of Wufoo and Zapier integration. The automation has proven to be quick, convenient and a great tool as a project manager. Our team has thrived with a due date driven task list. Priorities are no longer questioned and completion rates are through the roof.
    Wrike is my favourite Saas decision for my work and personal life. I have two accounts - one is for personal GTD and the second is for my teams, where I do my tasks, even if in reality there are no people in these projects - just for self-registration of completed tasks. - What are the features you like most in Wrike? 1. A flexibility of regimes for project management - you can do it under waterfall, or kanban (boards), or scrum . 2. A flexibility of tasks views. 3. You can have a deal with numbers and a resource management inside your project management in Wrike. 4. http://club.wrike.com - a place where you can earn additional bonuses and a real money on amazon! 5. vote.wrike.com - a place where you can source the devs about new features and they usually respond! 6. wrike labs - a place where you can switch on/off the prototypical features - What are some of your favorite Wrike updates? Custom Statutes, Custom Fields, Reports, Dashboards/Boards, Wrike Meetings! - What would you add to Wrike features? Oh, there are many of them. A good normal integrated calendar, not a current one, a normal internal instant messenger, which will be a really instant - a current system of commentaries doesn't work properly with a really needed for a typical burst conversation without pressing f5, some lacks in the dashboards and widgets interface are needed to neutralized, a desktop client version is strongly needed, because chrome browser could have too many opened pages, including custom statuses feature in a professional plan is strongly needed for those who don't need the other functionality of a business version! - Who would take advantage of using Wrike? Pms, marketers, freelancers, small agile taskforces - How did Wrike change the way you work? I'm trying to register all my life in it from a moment
  19. 5

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Outplanr turns your to-do list into a clear work plan without effort, making your life easier. Keep projects on track and easily check how much time was spent on each task against your estimates.
  20. 5

    Get started with project management, for free

    Caio T.L. Andrade
    Caio T.L. AndradeWeb developer and growth marketer Β· Written
    I've been using Freedcamp for years now. The best thing is that it can be used as a solid project management tool, a thing all those other task managers don't do well.