What's the best task management app?

I make a lot of lists for my tasks (personal and work related) and need to move them over to another day, add status notes, and an easy way to say if it's pending, new, complete, etc. Currently I'm using... Google Sheets. Literally built my own sprea… See more
R A I Z APositivity Generator x Atlas Informatics · Asked

51 recommended

101
Trello

Organize anything, together

I think this is the most easy one, visual overview and lots of extras, but only if needed.
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Jon JonesArt PM \ Outsourcing Producer · Written
Excellent recommendation. Works well for small teams, too. I'm a freelance PM and Trello's the first organizational tool I roll out when putting a team together, because it's simple enough that even stubborn people can quickly self-organize around it and immediately start using it correctly.
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Quoc Huy TranProduct Manager · Written
Trello has been my daily tool since 2013. It's easy to use, easy to store informations. With some Chrome extensions (and Safari but there're only 2 extensions. They're still good for me) your day will be perfect.
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61
Todoist

The world's most powerful to-do list.

Wojciech KocjanWeb developer / Product Manager · Written
I can recommend Todoist - it's available via web browser, desktop apps and on mobile. You can create different projects and this way use it for personal and work related tasks. It's really easy to start using it, it has great UX/UI.
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AshTubeIT Executive | YouTube Certified · Written
Todoist! I use it every day and it's absolutely superb. It's cross platform, allows you to manage different projects for your personal and professional to-do's, and with premium you can get really advanced with labels. It's so easy to use and is an absolute life saver. It also works offline incase you remember something you need to add when you are on the go without an active internet connection. The UI is stunning on desktop web, and on the Android app.
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Shannon ClarkeElectrical Engineer & Software Developer · Written
The ability to easy manage to-dos for multiple projects from one screen is what sets Todoist apart. Todoist also makes it extremely easy (and quick) to set priorities and (re)schedule the due date for each to-do
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57
Asana

The task management tool, completely redesigned

Brian LeonardHead of Customer Experience, Bringhub · Written
I've implemented Asana at 3 separate companies after using Trello and Basecamp. Project templates, list or board style, easy drag and drop, repeating tasks, so much more.
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Rohit SrivastwaFounder, ClubHack · Written
Makes it pretty easy with many people on one project
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George MaicovschiDeveloper. Founder. Telecom. Fintech. · Written
Extremely easy to manage projects, awesome keyboard shortcuts for advanced users but almost-instant onboarding for new ones
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23
Wunderlist

Christos XCreative Director · Written
Wunderlist is a fantastic task manager that has completely replaced reminders on MacOS and iOS on my devices. I can sync multiple tasks, lists and sub-tasks with collaborators, schedule them, allocate them and get dependable notifications. The tasks can also sync to the calendar. Truly a great app.
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Aditya LesmanaDigital Strategist · Written
for personal use this is probably the best - why? one word: SPEED
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23
Notion 1.0 Web + Mac App

Docs, wikis, tasks – a minimal & unified workspace for teams

Ivan ZhaoCo-founder, Notion · Written
Ivan Zhao made this product
It puts your tasks and notes in the same space, organized into a wiki. Plus, you can drag and drop everything!
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I use notion daily, and its simple interface and ability to share design guides and code with highlighting is super useful for tech companies!
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23
Azendoo Task Pilot

Task collaboration for teams 🚀

Gregory Lefort made this product
Best way to share tasks and sync with your team. For teams who are looking to manage their projects faster and easier.
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Chiadi OnyikeFaculty, Johns Hopkins SOM · Written
Great for team sync/collaboration - managing projects, file sharing, messaging (by board, task or directly), assigning tasks, recurring tasks, time tracking, due dates... Syncs to all devices... This app has been brilliant for my work. We've integrated it well with Box, DropBox and Evernote!
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15
Things

A delightful and easy to use task manager for Mac and iOS

JayWeb Developer & Designer · Written
Cloud sync, tagging, due dates, projects, focus areas, notes, recurring tasks. I've been using Things for years and love it. Might have slightly fewer features than you need, but I think most of these other ones have too many features you don't need (like team collaboration). If you need something slightly more robust than Things, I'd try OmniFocus (which I will recommend separately). Pay once for the apps (Mac and iOS), and cloud syncing is free. No subscription fees.
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15
Google Keep

It's very handy
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Adam PoseyCEO, TrulyAdamant · Written
This is just one of those tools that doesn't tell you how to think, despite being restricting. It does the thing it's supposed to do very, very well and I adore it.
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Mark ZajacPeek my curiosity and be rewarded! · Written
Good if you don't put private info. into your notes. Remember, Google Keep is fair game for ads which means google algo scanning. Be careful what you put into your notes and you should be fine.
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13
Omnifocus 2 for Mac

Put your life in perspective and get things done

JayWeb Developer & Designer · Written
Cloud sync, due dates, projects, contexts, notes, recurring tasks, multi-level tasks. I've been using OmniFocus at work for years and love it. Frankly I think most of these other recommendations have too many features you don't need (like team collaboration). If you need something slightly less robust than OmniFocus, I'd try Things (recommended separately). Pay once for the apps (Mac and iOS), and cloud syncing is free. No subscription fees.
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Paul WilliamsCreative problem solver. · Written
Links to Apple Reminders app, can connect with your Mail and Calendar - plus the folks at OmniGroup are a nice group of people!
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Bit of high overhead, but once you get used to the flexibility of "perspectives" (essentially saved searches for tasks you need to do) you'll love it. Also, pay once model and upgrade forever.
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9
Airtable

The perfect tool to stay organized

Simple, effective, and free. The export function is also very useful.
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Yarmo MackenbachPhD Student, ErasmusMC (Rotterdam, NL) · Written
Simply amazing at everything! People using Trello will feel right at home with the Kanban view, and this product just absolutely nails it with the linkable tables!
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Mathias ElmoseEducational Developer · Written
Basically I can create the tool that I need with the functions and info I need. I think of Airtable more as project understanding rather than management. And that's equally important to me. Perhaps more.
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8
Pivotal Tracker

Proven project management for successful teams With a shared view of team priorities, a process that fosters collaboration, and dynamic tools to analyze progress, your team will deliver more frequently and consistently.
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We use Pivotal Tracker. Great tool.
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I love pivotal tracker, so simple & quick to use.
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6
Teamwork

Powerful & Yet Simple Way to Manage Your Projects & Team

Nichole Elizabeth DeMeré3Moderator at Product Hunt · Written
Accelerate your team's performance by assigning tasks, communicating and tracking progress in one place. Use the Teamwork Timer to stay on top of your work.
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Alec KinnearCreative Director at Foliovision · Written
It's like Basecamp Classic but with features. Teamwork Projects integrates well with its own help desk Teamwork Desk. Integrates well with Freshbooks and other billing systems. Let's you add your own custom CSS. Has lots of controls to stop email promiscuity (which we helped build as we hate unnecessary emails or CC all).
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5
Outplanr

Turn your task list into a real work plan

Filipa Nascimento made this product
Outplanr turns your to-do list into a clear work plan without effort, making your life easier. Keep projects on track and easily check how much time was spent on each task against your estimates.
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5
Google Calendar (Android)

Spend less time managing your day & more time enjoying it

IntellectuappWe are 4 year old app dedicated website · Written
Easy, very simple, and neat when viewed on desktop. It works great across platforms and you can get reminded about events/tasks offline. It's the best option for users that use gmail and Google services frequently.
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5
Smartsheet

Project Management and Collaboration Spreadsheet Tool

Tom JodeitAssistant Project Manager · Written
Great upgrade for those familiar with Excel.
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5
Flow

Beautiful team chat with tightly integrated task management

bayoyongOwner, Cinder Creative · Written
Best UI of any project manager I've used. They continue to add features. Love it. Not sure why it hasn't gotten much pub.
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4
Freedcamp

Get started with project management, for free

I've been using Freedcamp for years now. The best thing is that it can be used as a solid project management tool, a thing all those other task managers don't do well.
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4
MeisterTask

Abbas Jaffar AliDirector, Tbreak Media · Written
A good Trello replacement with, IMHO, a much slicker UI
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4
Bullet Journal

An analog note-taking system for the digital age

Luca HalmaFreelance photographer · Written
works great for me..
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Can't imagine digital life with out with app
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