Notion

The all-in-one workspace

4.8•1.4K reviews•

18K followers

The all-in-one workspace

4.8•1.4K reviews•

18K followers

Note and writing apps

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Project management software

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No-code Platforms

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No-Code App Builder

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All-in-one Workspace

Notion is an all-in-one workspace that combines note-taking, project management, and task organization. It allows users to create customized databases, documents, and calendars to streamline their personal and professional workflows.

Notion Reviews

The community submitted 1,363 reviews to tell us what they like about Notion, what Notion can do better, and more.

4.8

Based on 1,363 reviews

Review Notion?

Reviewers largely see Notion as a flexible hub that brings notes, docs, tasks, wikis, and lightweight databases into one workspace, often replacing several separate tools. They praise its clean block-based structure, customization, linked databases, templates, and strong collaboration for planning, documentation, and team alignment. Founders at Chronicle and Close say they run core content, specs, and operations in it. The recurring complaints are just as clear: a steep learning curve, setup overhead, sluggish performance on large workspaces, weak offline support, and some concerns about mobile, permissions, search, and growing complexity.

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Notion Info

Launched in 2015

View 24 launches

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What's great

team collaboration (92)note-taking (59)task management (43)project management (83)knowledge management (41)clean interface (31)flexible customization (75)all-in-one workspace (157)database functionality (36)productivity (13)

Notion is one of the main tools in our stack for task management and collaboration. We love it and use it everyday to keep up with client work, have individual calendars for each client and for our meeting notes and tasks. We also host our internal wiki there which works great.

What needs improvement

steep learning curve (21)overwhelming features (15)complex UI (6)

It is true that Notion has a steep learning curve. Many people are overwhelmed and if you don't invest time in learning how to use it, you will never get the hang of it. In many companies you probably need an experienced user to set it up for the less tech-savvy users.

vs Alternatives

At the time we made the decision, the Notion was much more customizable than the other tools.

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4 views21h ago

What's great

Notion brings most of my work into one place. I use it to organize notes, track tasks, and manage small project ideas. The interface is clean and simple, which makes it easy to structure information the way I want.

I also like the flexibility. Pages, databases, and notes can be combined in many ways, so it works both as a personal knowledge base and a lightweight project management tool. Over time it becomes a central place to store ideas, documentation, and daily planning.

What needs improvement

The main issue is performance. When pages contain many blocks or large databases, the app can become slower than expected.

Offline support could also be better. Sometimes accessing notes without a stable internet connection is difficult. Improvements in speed, reliability, and offline usability would make the overall experience much stronger.

vs Alternatives

Notion felt more flexible compared to the other tools. Obsidian is powerful for note-taking but it is more focused on markdown notes and requires more setup. Trello is great for task boards but not ideal for structured documentation.

Notion combines notes, tasks, and databases in a single workspace. That balance made it more useful for both personal organization and small project planning.

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342 views3mo ago

What's great

flexible customization (75)

Credit where it's due, the customisation options are extensive. You can build almost anything. The problem is that "almost anything" becomes "almost everything" and you end up building a system instead of doing your actual work.

What needs improvement

slow performance (22)steep learning curve (21)overwhelming features (15)complex UI (6)

Notion's core problem is that it creates work disguised as productivity. You spend hours setting up databases, templates, and linked views and feel like you accomplished something when you haven't moved the needle at all. The performance is sluggish, the learning curve is steep, and the end result is a beautifully organised workspace that distracts you from shipping. As a solo founder, the best tool is the one you don't think about. Notion demands your constant attention.

vs Alternatives

I didn't. I tried Notion several times and went back to simple tools every time. A plain text file and Google Docs get more done in less time. Notion is a productivity tool for people who like the idea of being productive more than actually being productive.

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209 views3mo ago

What's great

team collaboration (92)note-taking (59)task management (43)project management (83)flexible customization (75)all-in-one workspace (157)

Notion has genuinely transformed how I organize my work and life it's like having a customizable second brain that actually adapts to you.

What makes it fantastic is its block-based flexibility: drop in notes, databases, kanban boards, or embeds (like videos and docs) with a simple slash command, no coding needed. I use it daily for project tracking at InMobi, building roadmaps that sync tasks, assignees, and timelines in one view—plus Notion AI now drafts summaries, extracts action items, and even answers questions across my pages, saving hours weekly.firebearstudio+1

The real magic? It scales from personal wikis to team collaboration without feeling clunky. If you're juggling ideas, Notion turns chaos into clarity effortlessly.

What needs improvement

Top improvements needed:

File upload limits: 5MB cap kills workflows bump it to 50MB+ free, especially for screenshots/PDFs in docs.
Database scaling: Slows at 5k+ records; needs better indexing and views for large datasets (critical for analytics).
Real-time collab: Lags with 10+ editors on heavy pages smoother cursors and conflict resolution.
AI pricing: Lifetime 20-response limit for free/Plus is brutal; unlimited basic AI or clearer "fair use" tiers.

These fixes would lock it in as the ultimate workspace. Still love it daily!

vs Alternatives

I chose Notion over alternatives like Evernote, Obsidian, or Coda because it strikes the perfect balance of flexibility and collaboration without the bloat.

Unlike Evernote's rigid hierarchies or Obsidian's markdown-only focus (great for solo power users but clunky for teams), Notion lets me build everything databases, kanbans, wikis in one seamless workspace with real-time edits and AI assists that actually understand context across pages.productive+1

Coda felt too formula-heavy for quick ideation, but Notion's block system adapts instantly to my workflows, from roadmaps to personal CRMs. It's the one tool that scales effortlessly as projects grow.

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161 views3mo ago

What's great

note-taking (59)all-in-one workspace (157)

Notion basically replaced four different tools for me. Notes, tasks, docs, and a lightweight database all in one place. The flexibility is the real win, you can shape it to fit almost any workflow and it actually stays organized as things grow.

What needs improvement

lack of offline mode (7)

It gets sluggish with larger workspaces, which is frustrating when you are mid-thought. The learning curve is also real, new people take a while before they stop feeling lost. And for a tool this powerful, the offline experience is basically nonexistent.

vs Alternatives

Tried Confluence and Coda. Confluence felt too corporate and rigid for a small team. Coda was close but Notion's interface just felt cleaner and easier to get others onboarded quickly.

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73 views23d ago

What's great

team collaboration (92)task management (43)clean interface (31)flexible customization (75)all-in-one workspace (157)

Notion is the best all-in-one productivity app out there.

Its insane flexibility lets you build anything - notes, tasks, databases, wikis, Kanban boards, trackers—in one clean, customizable workspace. No more juggling 5 apps; everything links and syncs perfectly.

The modern design, rich embeds, real-time collab, and evolving Notion AI (summarizing, generating, automating) make it unbeatable.

What needs improvement

lack of offline mode (7)integration with other tools (4)ai accuracy issues (1)

Steep learning curve,the blank-canvas freedom can overwhelm beginners; many spend hours (or days) building instead of using it productively.

Limited offline access, works best online; offline is restricted to cached/downloaded pages, so not ideal for heavy travel or spotty internet.

vs Alternatives

Powerful database views (beyond basic tables): Timeline, Gallery, Calendar, and Board views turn raw data into visual project trackers, content calendars, or roadmaps effortlessly - great for visual thinkers.

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177 views4mo ago

What's great

team collaboration (92)note-taking (59)task management (43)project management (83)knowledge management (41)flexible customization (75)all-in-one workspace (157)database functionality (36)

Notion is a powerful all-in-one workspace that combines notes, task management, and databases in a very flexible way. The ability to customize pages and workflows makes it suitable for both personal productivity and team collaboration.

What needs improvement

slow performance (22)steep learning curve (21)overwhelming features (15)

The platform can feel overwhelming for new users due to its wide range of features. Improving onboarding and performance for large workspaces would make the experience even better.

vs Alternatives

I explored tools like Trello and Evernote, but Notion stood out because it offers everything in one place with greater flexibility and customization compared to traditional tools.

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46 views23d ago

What's great

Notion is one of the best tools that i have used for multiple tasks all at one and user experience is just awesome. from organising my to do list to building a full-fleged project roadmap. Although there is some issue in using it with a macbook. A working thread is forever active consuming internet and drying the battery out early than normal. i had to manually deactivate this thread name "nsurlsessiond" . I tried fixing it for a long time then i switched to its website version.

vs Alternatives

Notion is one of the best tools that i have used for multiple tasks all at one and user experience is just awesome. from organising my to do list to building a full-fleged project roadmap. Although there is some issue in using it with a macbook. A working thread is forever active consuming internet and drying the battery out early than normal. i had to manually deactivate this thread name "nsurlsessiond" . I tried fixing it for a long time then i switched to its website version.

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43 views16d ago

What's great

productivity (13)

I switched from OneNote to Notion because OneNote never felt customizable enough for the way I work.

After using Notion since for a while, I honestly can’t go back.

OneNote is great if you want quick note-taking with minimal setup.
Notion is better if you like systems, databases, workflows, and building a structured workspace around your work.

They solve different problems, honestly.

Best advice:
Use both for a week with real work and you’ll immediately know which one matches your thinking style better.

What needs improvement

steep learning curve (21)

need to be more user friendly and reduce the complexity

vs Alternatives

I am using it as an alternative for one note

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26 views9d ago

What's great

Notion brings everything into one place — notes, tasks, databases, and team collaboration. It’s highly flexible, clean, and powerful once you set it up, making it great for both personal and team productivity.

What needs improvement

The learning curve can be steep for new users, and performance can feel slow with large pages or databases. Better offline support would also be helpful.

vs Alternatives

I considered tools like Evernote, Trello, and Confluence, but they felt more limited or fragmented compared to Notion.

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210 views4mo ago

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