We replaced 4 hours of manual project planning with a single SOW upload

Hey PH community 👋

We launched PM OS today and I wanted to share the real story behind it — not just the product, but the problem we kept running into that made us build it.

The problem nobody talks about loudly enough

Every agency, dev team, and project manager deals with this. A client sends over a Statement of Work. It could be 10 pages. It could be 40 pages. Doesn't matter — what happens next is always the same.

Someone on the team sits down and manually converts it into:

• A Product Requirements Document

• User stories broken down by feature

• A resource plan with team structure and hours

• A sprint plan with day-by-day tasks and ownership

That process takes anywhere from 3 to 8 hours depending on the complexity of the SOW. And here's the part that always bothered us — it's the exact same process every single time. Different content, same translation work.

We asked ourselves: why is a PM still doing this manually in 2025?

What we built

PM OS takes your SOW (PDF, DOC, or DOCX) and generates the entire project plan automatically:

✅ PRD — structured with executive summary, scope, assumptions, and constraints
✅ User Stories — mapped directly from your requirements, organized by feature
✅ Resource Plan — team structure, resource type, and hours allocated by sprint
✅ Sprint Plan — day-by-day tasks, assigned resources, dates, estimated hours, and priority

Everything is delivered as Google Docs and Sheets with shareable links — ready to send to your team without any formatting or manual setup.

What surprised us during building

When we started, we thought the hard part would be the AI — extracting requirements accurately from messy, inconsistently written SOW documents.

Turns out the harder problem was the output. Generating a wall of AI text is easy. Generating a PRD that actually looks like something a senior PM wrote — structured, scannable, with the right sections in the right order — that took a lot more iteration.

We went through dozens of output versions before we landed on something teams could send directly to a client or engineering lead without editing.

Who this is built for

If you are a project manager converting client requirements into documentation on a weekly basis — this is for you.

If you run an agency and your PMs are spending day one of every new engagement on planning documents instead of actual strategy — this is for you.

If you lead a dev team and your sprint planning process still starts with someone manually reading a SOW and translating it into tickets — this is for you.

What we'd love from this community

We are genuinely early. The product works and saves real hours, but there is so much we haven't built yet and so many edge cases we haven't seen.

A few things we're thinking about and would love your input on:

1. What's the most painful part of your current SOW-to-plan workflow?

2. What output format would make this more useful — Notion, Jira, Linear, something else?

3. If you try it, what's the first thing that feels off?

Honest feedback, feature ideas, brutal criticism — all welcome. This community has a track record of making products genuinely better and we're here for it.

Try PM OS free: codegrameen.com/pm_os

And if this solves a problem you've felt before — we'd really appreciate your support on our launch page today. Every upvote helps us reach the people who need this most. 🙏