The moment you need a spreadsheet to track your SaaS subscriptions, it’s too many.

It usually starts out harmlessly you grab a specialized tool for a tiny edge case, promise yourself you'll evaluate it later, and then forget about it while the auto renew quietly ticks away.

At four people your primary job is speed. If hunting down a document or jumping across four browser tabs takes longer than doing the actual work trim the fat. A basic setup that everyone actually uses beats a stack of eleven apps where half the features sit untouched.