What is your approach to multitasking and juggling multiple projects or responsibilities at once?
Bren Kinfa 💎 SaaS Gems
39 replies
Or, do you try *not* to multi-task at all and instead prioritize single-tasking?
Would love to hear some of your insights!
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Juan Manuel Dato@juan_manuel_dato
The first thing to do is to classify agents into four maturity categories based on whether they have the necessary skills and a good enough attitude. Then, tasks are assigned based on the workload they represent for the relevant team, noting in an agenda what expectations were to be met and what was actually done at each time.
Every so often, the entire human team must study that agenda and assess which expectations were too optimistic and which were too conservative. By focusing projects on tasks and their completion, it will not matter if several projects are undertaken at the same time.
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@juan_manuel_dato That's a strategic symphony! Classifying, orchestrating tasks, and fine-tuning expectations, sounds like a melody for productivity. Keeping the projects in harmony is the key to a successful composition.
I focus on one at a time.
Very good questions, I guess a problem we all kinda struggle with, right? I personally try to block times in my google calendar by both projects and tasks. I know that "brain-heavy" tasks need to be done before the noon, as well as the tasks I do not enjoy the most. More creative tasks can be left for afternoon. It is crucial for me to take breaks, get a workout done and not fall into the distractive trap of my phone. Therefore I have a focus mode on my phone for basically the whole day. Only calls can go through it.
@matej_cabadaj I feel you on that one! Mornings are great for tackling those cognitive-draining tasks 👍
@matej_cabadaj I totally agree with you, scheduling and prioritizing tasks is so important for productivity. I also find that breaking up my day with exercise and regular breaks helps me to stay focused and energized. And having a focus mode on my phone is a game-changer for minimizing distractions. It's all about finding what works best for you and sticking to it!
I am terrible at this, I could really use some tips!
@william_mathews1 I wish I had the perfect answer, but I'm still on a journey to figuring this out for myself TBH. One thing that has helped me though is to use a physical + visible timer on my desk, and then to focus only on that single task until completion.
There's one and only one approach, "Only Focus On One Project"!
Hey Bren, Multitasking is like juggling, I try to keep the balls in the air, but when things get intense, I focus on mastering one trick at a time. Prioritizing tasks helps me keep the show going smoothly!
Multitasking is unavoidable, especially if you are founding something. I've found myself being everything-all-in-one person recently ... engineer, market manager, CEO, PR etc. My brain was exploding from what i need to do. And multitasking was extremely stressful and doesn't return much value. Eventually i found a solution. Don't multi task :) Divide your tasks into very small once and do it one by one. Example: I need to code a feature, I need to prepare a Business card designs and I need to finish pitch deck. So I split Coding feature into 3 smaller ones; I split Pitch into slides (1 slide at a time) and i moved card designs to tomorrow:) As a result - my milestones are smaller and easier to achieve. So technically I'm single-tasking however I complete multiple different tasks in a very short period of time! My brain still explodes but at least I'm not messing around with multiple tasks at the very same time. Kinda works for me.
@antony_boltnev Sounds like you found a great system that works for you, Antony! 👍 Definitely agree that divy'ing up the task into smaller pieces works a lot.
it's different for everyone. i like batching similar tasks, helps me focus.
prioritizing's important too - what's urgent, what can wait. breaks matter a lot as well. what's your take? all about multitasking or more into focusing on one thing at a time?
It's about priorities, I believe. Great to make something, you want in a moment, but if there are things that you need to do — it's your priority. So shuffling between projects is OK if you make critical tasks first and not collect them, making easier things instead.
Launching soon!
I think multi-tasking is very much difficult. And in reality, most of us can't do this. I always avoid this which helps to focus on a certain project.
Do-to lists with filters / try not to put too many different things on my plate
I don't multitask often. I prefer to give my full attention to one task at a time to ensure quality and thoroughness.
Multi task is natural. Giving importance to priorities.... team's tasks, my tasks...
But cannot schedule as multitasking is somethin u have to accept and follow when the need arises
Trying to focus on two things
- interesting
- needed to be done
So always keep some interesting part
Timeblocking.
Allocate focused time for a task to avoid distractions and increase productivity.
I truly love multi tasking....
Allows me to always have a fresh perspective on anything new I'm starting.
However, staying well organized is the key to ensure you can do it
I wish I could focus on one. Currently my approach is to separate planning and execution. First I build a list with all major tasks I need to do. Then when actually doing it I make an ordered, detailed TODO list, and then tell myself to just work on the top one.
The logic is to not think anything about the "future" or "evaluation" when doing things, and allocate separate time to do it.
I'm still training myself to adapt to this kind of working tempo.
I focus on one at a time.
