I wasted 15 hours every week doing the same thing.
Read client email → Open Asana → Create task → Assign person → Set deadline → Reply to client.
50 times per week.
That's 780 hours per year. At my billing rate, that's $117,000 in lost revenue.
So I built FlowTask—an AI agent that does it automatically.
After 12 months of building in private beta with 450 agencies, we're going public.
This is the 3rd launch from FlowTask. View more
Flowtask
Launched this week
FlowTask is an autonomous operations agent for agencies.
Connect your Gmail, and we automatically read client emails, create tasks, assign team members, and update your PM boards.
450+ agencies saving 10-15 hours/week on coordination overhead.
Interactive
Free
Launch Team
FlowTask
Hey Product Hunt! 👋
I'm Bibhash, founder of FlowTask.
The Problem We're Solving:
I talked to 450 agency owners last year.
Every single one said the same thing:
"I spend 10-15 hours per week reading client emails and manually creating tasks in my PM tool."
That's 780 hours per year. Per person. For a 10-person agency, that's $150,000/year in lost billable time just moving information between tools.
Why Existing Tools Don't Work:
Asana, Monday, ClickUp - they're all "systems of record."
They store information, but YOU still have to:
- Read the email
- Open the PM tool
- Create the task
- Assign the person
- Set the deadline
- Reply to client
That's 5 minutes × 50 emails/day = 4+ hours of manual work.
How FlowTask Is Different:
We're a "system of action"—we don't just store info, we EXECUTE workflows.
1. Connect your Gmail (60 seconds)
2. FlowTask monitors your inbox in real-time
3. When client emails "Can you revise the logo by Friday?"
→ FlowTask creates task
→ Assigns to your designer
→ Sets deadline Friday
→ Updates board automatically
All in 3 seconds. Zero manual input.
The Results:
450 agencies using FlowTask today:
- Average 12.3 hours saved per week per user
- 85% task automation accuracy (improving weekly)
- $2,000+ monthly value for $30/month
What We're Launching Today:
✨ Gmail integration (live)
✨ Asana integration (live)
✨ Email-to-task automation (live)
✨ Context-aware routing (understands project history, team capacity)
✨ 30-day free trial (no credit card)
Coming in Q1 2025:
- Outlook integration
- Slack monitoring
- ClickUp & Monday.com support
Special Product Hunt Offer:
First 100 signups get 50% off for 6 months (use code: PHHUNT50)
We'd Love Your Feedback:
What coordination overhead drives you crazy? What would you want FlowTask to automate?
Thanks for the support! 🚀
- Bibhash
PicWish
@bibhash_dutta you said 85% accuracy. what happens in the failure cases? does it flag low confidence tasks for human review?
FlowTask
@mohsinproduct Hey Mohsin! You hit on the most critical part. 🤝
Yes, absolutely. We believe in 'Human-in-the-loop' automation. We don't let the AI mess with your live database unsupervised.
The Workflow:
AI drafts the task (85% confident).
It flags it in the Approval Queue.
You review/edit (if needed) and click Confirm.
The goal is to replace the data entry, not the decision-making.
Dirac
I think the failure cases are eventually inevitable. But if you keep allowing agent to try again, failure costs and token costs might be too high. What does human in loop mean? ie. if flowtask runs in the backend, how can me as a human actually change stuff instead of clicking just yes or no?
FlowTask
@peterz_shu Great question, Peter. You are totally right infinite AI retry loops would burn money fast. We don't do that.
How 'Human-in-the-Loop' actually works:
FlowTask creates a 'Draft' version of the card in a staging area (the Approval Drawer). It’s not just a Yes/No modal. It is a fully editable form.
If the AI gets the assignee wrong, you just click the Assignee dropdown and change it right there. If the description is vague, you type over it.
You are essentially acting as the 'Editor,' correcting the AI's 'First Draft' before it hits your live board. It’s much faster than typing from scratch, but gives you total granular control
Vocably - a language learning tool
Nice!
Love this concept. Tried signing up and got an error that I have too many users (?). Contact form is also unfortunately not working. Let me know if there's a better way to get on board!
FlowTask
@kristin_kenney yes I just did some changes as I was using clerk development, now set to production
Congrats on the launch! Turning email chaos into instant action feels like a real unlock, especially the context-aware routing part. How FlowTask handles edge cases, like vague client emails or conflicting priorities across projects?
Is the email content stored on your servers, or is the processing done on the fly with the data being purged after the task is created in Asana?
FlowTask
@eric_wck657821 It’s processed on the fly. We are a pass-through layer, not a storage layer.
We hold the context strictly for the duration of the transaction (until you approve the task). Once the task is created in your PM tool, we wipe the email body data. We also use Zero-Data-Retention APIs for the AI processing itself.