Evane: Every Event Cognitively Convened

We spent months inside the programme office of a large government summit in Abu Dhabi: more than 600 participants, nearly 70 countries, over 20 ministers. The hard part was never the event itself. It was everything around it. Agendas changed daily. Delegation lists lived in spreadsheets, briefing notes in inboxes, decisions in meetings that nobody had time to write up. Every change rippled into new briefs and protocol updates, and a small team spent its nights keeping one version of the truth. Event teams don't lack tools. They lack one live record that stays current while everyone keeps working the way they already do: email, calendars, shared drives, WhatsApp, video calls. Evane started as a knowledge base you could ask questions. Working on a real summit changed it. It now sits in the planning meetings, reads what comes in, flags conflicts before they reach the venue, drafts briefings, and tracks every open item to closure. Early on we let the AI change records directly. We quickly learned that teams trust it far more when it proposes and a person approves, with every change keeping its trail. Government partners also taught us that where data lives matters, so each space stays in the region it was created in. Today one senior lead with Evane can run work that used to need a full programme office. We'd love your feedback.