FlowGrid Tracking & Planning - Spreadsheet-style planning and time tracking for small teams
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FlowGrid helps small teams manage time tracking, projects, holidays and team availability without spreadsheet chaos or expensive subscriptions.
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Maker
📌
Hi Product Hunt! 👋
I'm Rebeka, the creator of FlowGrid.
FlowGrid started from a frustration I kept running into while working with small teams. We could track time, but it was surprisingly difficult to answer simple questions:
• Can this person take on more work?
• Are we spending more time on a project than planned?
• Where did the team's time actually go this month?
• Why hasn't this project moved forward?
• Are we under or over our allocated time budget?
The challenge became even bigger because not everyone worked the same schedule. Some team members were full-time, others part-time, and available capacity varied significantly across the team.
The information existed, but it was scattered across spreadsheets, calendars, timesheets, and project management tools.
So I built FlowGrid around a simple idea: give small teams a clear view of capacity, time spent, and project activity in one workspace.
With FlowGrid you can:
• Track time with minimal friction
• Plan future work and recurring activities
• Monitor team availability and workload
• Manage holidays and time off
• Assign projects and team members
• Track project updates and handovers
• Compare project time allocations with actual time spent
It's designed for small teams that have outgrown spreadsheets but don't want a heavyweight project management platform.
This is an independent bootstrapped project, and I'd genuinely love your feedback. What's the hardest question you struggle to answer about your team's time and workload?
Thanks for checking out FlowGrid! 🙏
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Maker
I've made a small but important change to FlowGrid Tracking & Planning: all features are now free for teams of up to 3 people.
When I started building FlowGrid, the idea was to give small and growing teams one clear place to plan work, track time, manage availability, and understand their workload - without needing several different tools or an overly complicated project management system.
It didn't make much sense to support that idea while keeping some of the most useful team features behind a paid plan.
So there are no feature restrictions on the Free plan anymore. Teams of up to three people can use the full product, including TeamSheet, team availability, capacity planning, and exports.
You only need to upgrade when your team grows beyond three members. I've written a little more about why I made the change here: https://lnkd.in/dRDrETGY
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Maker
I know what it’s like when a team starts to outgrow spreadsheet tracking, but moving to enterprise software feels like it would cost too much time and money.
You need to see who has time available, what everyone is working on, and whether projects are progressing towards their deadlines. Setting up and maintaining the tool shouldn’t become another job. That’s one of the reasons I built FlowGrid Tracking & Planning.
To show how it works in practice, I’ve put together an illustrated agency use case.
Meet Sophia Stundenglas, a fictional agency owner. A new client brings three projects with different deadlines. Some colleagues work part-time, and the team already has other commitments.
Sophia checks their monthly availability, breaks the projects into milestones, and assigns tasks. As her colleagues track their time and complete their work, she can review progress and the hours remaining.
The article follows the process with screenshots, from planning the work to handing it over: https://lnkd.in/gUc2kKPn
Replies
I've made a small but important change to FlowGrid Tracking & Planning: all features are now free for teams of up to 3 people.
When I started building FlowGrid, the idea was to give small and growing teams one clear place to plan work, track time, manage availability, and understand their workload - without needing several different tools or an overly complicated project management system.
It didn't make much sense to support that idea while keeping some of the most useful team features behind a paid plan.
So there are no feature restrictions on the Free plan anymore. Teams of up to three people can use the full product, including TeamSheet, team availability, capacity planning, and exports.
You only need to upgrade when your team grows beyond three members.
I've written a little more about why I made the change here:
https://lnkd.in/dRDrETGY
I know what it’s like when a team starts to outgrow spreadsheet tracking, but moving to enterprise software feels like it would cost too much time and money.
You need to see who has time available, what everyone is working on, and whether projects are progressing towards their deadlines. Setting up and maintaining the tool shouldn’t become another job. That’s one of the reasons I built FlowGrid Tracking & Planning.
To show how it works in practice, I’ve put together an illustrated agency use case.
Meet Sophia Stundenglas, a fictional agency owner. A new client brings three projects with different deadlines. Some colleagues work part-time, and the team already has other commitments.
Sophia checks their monthly availability, breaks the projects into milestones, and assigns tasks. As her colleagues track their time and complete their work, she can review progress and the hours remaining.
The article follows the process with screenshots, from planning the work to handing it over: https://lnkd.in/gUc2kKPn