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Sysinfo IMAP Email Backup Tool
IMAP Backup Tool to Backup IMAP Emails Easily
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IMAP Backup Tool to Backup IMAP Emails Easily
2 followers
SysInfo IMAP Backup Tool helps users back up or migrate IMAP emails for archiving and platform changes. It supports single and CSV batch migration, exports to PST, PDF, MBOX, EML, MSG, CSV, DOC, DOCX, and JSON, and transfers email to IMAP, Gmail, Google Workspace, and Microsoft 365. It includes folder preview and mapping, date filters, duplicate removal, incremental migration, attachment options, file splitting, and logs locally.
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SysInfo IMAP Backup Tool is an email backup and migration utility for individuals, administrators, and businesses. Available for Windows, macOS, and Linux, it supports single-account and batch processing. The software connects to IMAP-enabled email services, retrieves mailbox folders, and saves or migrates email data to file formats and email platforms. It also processes PST and OST files; the product information lists PST, PDF, and Office 365 as the available destinations for those file-based migrations.
For IMAP backup, users can export emails to PST, PDF, MBOX, JSON, DOC, DOCX, EML, MSG, and CSV. IMAP email can also be migrated to another IMAP account, Gmail or Google Workspace, and Microsoft 365 or Office 365. The product supports IMAP-enabled providers such as Gmail, Yahoo, and Zoho Mail, as well as other compatible services. A folder-tree preview lets users review mailbox folders and select the data to process. During IMAP migration, the software is designed to preserve folder hierarchy and supported key email properties, including metadata, timestamps, read/unread status, standard flags, and attachments.
The tool provides Single Mode for one account and Batch Mode for multiple accounts. Batch migration uses a CSV file with four required fields: email address, password, IMAP host, and port number. This allows administrators to connect and process multiple IMAP accounts in one operation. Folder mapping assigns source folders to destination folders, while custom naming helps organize exported data. These capabilities can support employee onboarding or offboarding, provider changes, and organizational mailbox archiving.
Before export, users can preview folders and choose which ones to process. Filtering options include date range, item type, subject, sender or recipient, CC or BCC addresses, and message body. The duplicate-removal feature compares fields such as Subject, From, To, and Body to identify repeated emails. The Skip Previously Migrated option supports incremental runs by omitting items processed earlier, helping reduce duplication when a migration is resumed or updated. Attachment settings allow files to remain with exported emails, be saved separately, be included as additional PDF pages, or be excluded. Other options include omitting empty folders and deleted emails, and splitting large PST, MBOX, or PDF outputs.
Dashboard displays active tasks and migration progress. Log reports show processed, skipped, and failed item counts by folder, helping administrators review results. The product information describes local processing without cloud upload and states that credentials are not stored, logged, or transmitted to a server. Users should verify provider security requirements, authentication settings, and connection limits before large migrations.
IMAP supports accessing and synchronizing email. It can transfer messages and attachments and preserve supported folder structure and standard message properties. However, IMAP does not transfer contacts, calendars, tasks, notes, mailbox rules, signatures, forwarding settings, permissions, aliases, quotas, or organization-level policies. IMAP migration cannot recover permanently deleted messages. These are protocol limitations, not functions to assume are included in an IMAP mailbox transfer. The product page distinguishes PST/OST migration from IMAP migration, so available operations depend on the selected source type.
The software is offered in Single User, Admin User, Technician, and Enterprise editions. Version 26.06 was released on 13 July 2026; the download size is 353 MB. Minimum requirements are 4-GB RAM (8 GB recommended) and 1 GB disk space. Listed compatibility includes Windows 11, 10, 8.1, 8, 7, specified Windows Server versions, and Mac OS X 10.8 through macOS 15 Sequoia and later on M-series systems.
The trial allows evaluation and exports up to 100 emails per folder. The licensed version removes this limit, with features depending on the edition. Pricing is listed from $79, with a 30-day money-back guarantee subject to terms. Technical support and IMAP account-setting guidance are also provided. The page reports more than 852,000 downloads, availability in over 190 countries, and over 15 years of experience. Its displayed rating is 4.7/5 from 1,609 ratings; Google, Trustpilot, and Capterra ratings are 4.2/5, 4.7/5, and 4.7/5 respectively.
Overall, the tool combines mailbox selection, filtering, batch processing, folder mapping, duplicate handling, incremental migration, attachment options, and reporting. It is intended for email archiving or moving supported IMAP mailbox content to another account, service, or file format. Confirm protocol compatibility, credentials, server settings, and IMAP transfer limitations before starting.