Flow-e 2.0

Turn your Gmail & Outlook into Trello-like task lists 💌

What is Flow-e?

Flow-e is a visualization layer on top of your Gmail or Outlook inbox. It provides an elegant Kanban-like workflow that's combined with the ideas behind Inbox Zero and GTD. Flow-e eliminates the need for external task management tools and transforms your inbox into a central To-Do app.

Full video - https://youtu.be/DBCNxzDLf_g

Would you recommend this product?
30 Reviews4.2/5
Hello everyone, Mila from Flow-e here! 6 months ago we cooked our first MVP (https:///flow-e.com), and over the course of 6 months, our product recipe has improved drastically! Today Flow-e is a well-baked product. Our new design is clean and soft like a marshmallow, and our power-ups (features) are like free-range eggs from the finest bio-farm in Bulgaria. 🚀🚀 Luckily, today, Flow-e is FREE. 🚀🚀 Flow-e deals with the chaos in your email inbox. Let’s see what’s new and explain how the coolest email productivity app with the sickest workflow works: 1) Email + Task Management Flow-e takes you to Inbox zero and beyond by turning your Gmail or Outlook mailbox into a visual task board. Personal tasks and emails are now managed from your mailbox in a visual workflow, customized for your process. 2) Visualize your calendar Your daily schedule is visualized in a timeline. Setting up meetings and reminders without leaving your mailbox is a click away. 3) Track your delegated tasks Delegate work to your team without leaving your inbox and without sacrificing accountability. 4) Never forget an important email Stay on top of what's current with due date reminders. Focus on your work, Flow-e's got your cues covered! And what’s new in this version? » First and Foremost: WE ARE FREE! Yay! » New design and improved usability » Add notes, to-dos, and due dates to emails » New functional timeline view of your calendar, AM/PM timeline » Setup automatic BCC » Assign and track emails to your Flow-e contacts » Add multiple email accounts from Gmail and Office365 » Schedule an event from email, add notes, create recurring events » File drag & drop in the email compose » Add background color/picture to your board » Super cool signature generator » Shortcuts/hotkeys » Workflow in a compact view » Send standalone card as an email, copy your existing tasks Team Flow-e is here all day to answer your questions, so if you have any recommendations and feedback to share, or to just ask “What’s the difference between Flow-e and Product X,” you are more than welcome to do so! Thank you! Mila and the Flow-e Team
@milachervenkova I’m always hesitant to allow free software to become an important part of my workflow. You can’t provide a free service forever, so what’s your plan for monetizing?
@howard_keziah Hey Howard, we do have a paid subscription - it is $5/month/user and the different is that you can add more that 2 email accounts and you can use our Delegate feature.

Best app I've seen in a long time that tries to reinvent the experience and workflow of processing email. The last one being https://emailgame.baydin.com/. Nicely done - and I don't say that lightly!


Gorgeous, thoughtful UI. Highly functional. Solves real problems!


No real "cons" yet, but I wish it allowed exporting tasks to 3rd party systems.

Thank you Eric! Will suggest it to the team!


This is exactly what I need for gmail+cal+tasks+checklists


Logic, drag-and-drops, conversion from email to task


Needs optimization: tab freezes. Too much options

Thanks for your feedback Nelly, we will be improving flow-e for sure, feel free to submit an issue if the freezing problem occurs again.

Flow-e has sticking power for me... I wrote about my first 10 days here:



Email & Tasks in the same happy place, ease of setup, handling multiple inboxes (and not just gmail!), really helpful 'power-ups'


No mobile app yet

Hey Steve, thank you so much for your support! We are aware that the majority of our users want an mobile app and we are looking into a solution. :)

I've been using this for close to a year now and they have been super responsive to my requests and support issues, which is great! I was always unorganized with my email, but now I can put them in my separate lists and easily get through them. I love it.


Nice UI, drag-and-drop, visual organization, ability to create custom lists


auto-populate emails when composing doesn't work well, not real-time,

Thanks for the review, Brad, much much appreciated :)