Coder Bytes

We build RunMyPharmacy. This new set of ten owner toolkits looks at international pharmacy operations through records, arithmetic and handovers that can be adapted to a local business.

Each full article includes a practical worksheet, worked example or acceptance checklist. Here are the ten actions:

1. Pharmacy payment processing: reconcile card fees, refunds and bank settlements

   Separate receipt, provider transaction and bank payout. Reconcile refunds, fees and timing differences before calling a deposit mismatch a missing sale. Store both transaction and settlement currencies.

2. Pharmacy purchasing across currencies: calculate landed cost before comparing suppliers

   Compare usable units and landed cost, not quotation totals. Record exchange assumptions, freight and payment charges. Separate a planning worksheet from accountant-approved inventory valuation and local sourcing permissions.

3. Multi-branch pharmacy inventory: a stock-transfer workflow that preserves batch history

   Use requested, dispatched, in-transit and received states. Preserve product, batch and quantity at both ends. A hypothetical dispatch of 60 and receipt of 58 leaves two units to investigate, rather than permission to rewrite history.

4. Pharmacy software migration: reconcile your data before switching the counter

   Rehearse the import and reconcile units, batches and balances before cut-over. Seven boxes of 20 units become 140 base units. Define who handles interim transactions and how a rollback preserves them.

5. Pharmacy downtime planning: test the restore, not just the backup notification

   Measure retrieval, setup and validation time in a separate restore test. A product CSV is not necessarily a recoverable system. Document what can continue safely under the pharmacy s approved downtime procedure.

6. Pharmacy user permissions: a monthly access review for teams and developers

   Review accounts against actual actions: refunds, stock adjustments, exports and administration. Record joiners, role changes and leavers. Test whether the event history identifies the actor and original values.

7. Pharmacy cold chain: build a temperature-record and excursion workflow

   Connect monitored locations with actual product batches. Preserve detection times and evidence, and keep an authorised product-specific excursion decision separate from merely acknowledging an alarm.

8. Pharmacy recall readiness: run a batch-traceability drill before an actual alert

   Use a fictional notice to test batch matching, movement records and unresolved quantities. Actual actions follow the applicable notice and professional procedure. A drill should not contact real customers with simulated alerts.

9. Pharmacy delivery economics: measure contribution per completed order

   Calculate contribution per completed order after goods, packaging, payment, picking and delivery costs. Include failed attempts with an explicit denominator. More delivered revenue does not by itself demonstrate greater profit.

10. Pharmacy seasonal demand forecasting: compare a baseline before ordering for an event

    Compare equivalent trading periods and account for stockouts. Backtest against a simple baseline, preserve the original forecast and review leftover stock after the event. A scenario range is not a validated confidence interval.

These are operational planning resources, not a promise that one product meets every country s tax, dispensing, privacy or distribution requirements. Examples use hypothetical amounts. Professional decisions remain with the responsible pharmacy team and applicable local procedures.

We build RunMyPharmacy and have written ten practical owner toolkits around problems that show up behind the counter: missing stock, tied-up cash, supplier credits and decisions that depend on a clear number.

Each full guide includes a worksheet, worked example or repeatable checklist. Here are ten actions you can apply to your own records:

1. Pharmacy stock audit: a cycle-count checklist that finds the cause of missing stock

   Run a blind count on one shelf. Record base units, batches and count time; investigate movements before posting an adjustment. A corrected balance is useful only when the cause of the difference has been addressed.

2. Pharmacy reorder point: calculate safety stock without overbuying

   Separate when to order from how much to buy. Average daily demand usable replenishment lead time + a reviewed safety-stock assumption gives a starting trigger. Check stock already ordered before placing another purchase.

3. Pharmacy dead stock: a 30-day plan to release cash tied up on the shelf

   Use a 30-day review of slow-moving lines. Verify product data first, then record demand, expiry and supplier return deadlines. Assign each line an owner and a next decision; no recent sale alone is not a reason to remove an important medicine.

4. Pharmacy cash flow: build a rolling 13-week forecast before bills become urgent

   Forecast weekly cash for 13 weeks. Start with available cash, expected receipts and supplier payments due. Update the forecast against actual receipts rather than treating reported sales as money already in the bank.

5. Pharmacy supplier management: reconcile invoices, returns and credit notes

   Match supplier invoices, returns and credit notes. Give every return a reference and confirm that the supplier credit reaches the account. A physically returned item can still leave an unpaid invoice behind.

6. Pharmacy inventory turnover and ABC analysis: find where stock ties up your money

   Calculate inventory turnover using cost of goods sold and average inventory at cost. Use ABC analysis to focus financial review, alongside separate clinical and operational priorities. Revenue is not the same measure as stock investment.

7. Pharmacy stock receiving: a delivery checklist before anything reaches the shelf

   Check deliveries before stock reaches the shelf. Reconcile quantities, batch information, expiry and condition against the order. Separate discrepancies and unavailable stock from usable quantities and keep the receiving decision traceable.

8. Pharmacy discounts: calculate the extra sales needed before cutting your margin

   Model the volume needed to recover a price discount. At a hypothetical cost of 80 and price of 100, a 10-unit price cut halves gross profit per unit from 20 to 10. It requires twice as many units just to match that gross profit, before extra operating costs.

9. Pharmacy KPIs: a weekly review that turns seven numbers into decisions

   Hold a weekly seven-number review. Give each KPI a consistent definition, a comparison period and an owner for the next action. Repeated stockouts or discrepancies matter more than a dashboard that merely looks complete.

10. Google Business Profile for pharmacies: turn accurate local information into useful enquiries

    Keep Google Business Profile details accurate. Verify the real location, hours, contact information and listing eligibility. Use a simple enquiry log to learn whether people could find the pharmacy and get the information they needed.

These are business operating worksheets, not clinical or dispensing instructions. Calculations use hypothetical examples; they do not claim that the product automatically performs every workflow.