GTD, Notion databases, time-blocking spreadsheets, dedicated planning apps I tried them all. They shared the same flaw: they needed constant maintenance. Skip a day and the system collapses.
Then one morning it clicked:
My calendar already shows when I'm free and when I'm in meetings. If my Asana tasks lived there too, I'd have ONE view of my entire day or week. No new app to learn just the same tools, working together.
So I built Asana Calendar Planner (we use Asana for tasks and I love it). It connects your Asana and Google Calendar behind the scenes. You keep using both exactly as before but now they talk to each other:
Tasks appear on your calendar on their due date. Automatically. Created as an all-day events to see the full stack of them, and for easy drag-n-drop on a slot you need.
Algoritm + AI matches tasks to existing events. "1-1 with Kate" in Asana + "Kate / weekly sync" on calendar = linked, no duplicates.
Move an event on your calendar? Due date updates in Asana. Change a date in Asana? Calendar updates. Both ways.
Every morning (or any time you set up), AI analyzes your free slots + task priorities to suggest your optimal schedule.
Status emojis show what's done, what's urgent, what's waiting.
100% safe: the app only touches events it created. Your meetings and invites are never modified. Your tasks are never deleted.
The unexpected win? Weekly review takes 2 minutes. Open your calendar, scroll through the week you see every task, every meeting, every status. No exports, no dashboards, no extra tools.
The key insight: the best productivity system is the one that doesn't feel like a system. You just open your calendar and everything is there.
After 4 months of using it myself, I made it available to others. 100+ professionals are syncing daily.
Sorry for advertising, but I really recommend to try it and share your feedback. It's built to help ME with planning, and only now I'm sharing it with you because it really works.
What's your biggest frustration with task-calendar planning? Curious what others have tried.