Hi Product Hunt, I'm the maker of Paidwhere.

Every month I had the same problem: receipts were scattered across Gmail, my Downloads folder and photos on my phone. Then my accountant would send a list of card charges and ask, “Can you send me the receipts for these?” Finding each one took an evening.

The tools I tried either wanted my bank login or wanted me to upload every invoice to their cloud. I wanted neither, so I built Paidwhere.

What it does

- Collects invoices by itself. It takes them from a Gmail or Outlook forward, from your Downloads or any folder you choose, or from a photo taken on your phone.

- Files each one for you. It renames each file to date_vendor_amount, puts it in a year/month folder and adds it to an Excel ledger. Duplicates are set aside, and any currency is converted on the invoice date.

- Answers questions the way you'd ask them. “Where did I pay $60 last November?” works in English, Korean and Japanese.

- New: statement matching. Drop in your card statement as a CSV or Excel file. Every charge is matched with a receipt, and the missing ones stand out with a Gmail search one click away. Your accountant gets a single ZIP with the receipts and a list of what's still missing.

Privacy

- Your invoices and ledger stay in a folder on your computer.

- Pages are read on your device. Only pages the built-in reader can't handle go to an AI reader, which doesn't store them or train on them.

- There's no bank connection, ever.

Pricing

The free plan covers 30 pages a month. Paid plans start at $19, and asking questions is free on every plan.