Outfitter Booking & Management Software
Run your whole guiding season from one app
7 followers
Run your whole guiding season from one app
7 followers
The all-in-one app for hunting guide outfitters. Online bookings, client CRM, a guide portal, Stripe deposits, e-signatures, firearms declarations, and expense tracking — purpose-built, mobile-first. Free plan + 14-day trial, no card.
Nice work - the demo looks slick. Curious how the switch usually goes for outfitters who are running everything on spreadsheets, texts, and paper checks today. Does Hunt Outfitter handle deposits and client payments too, or just the booking calendar side?
@christian_gaarden_gaardmark Both sides, and that's kind of the point — the booking and the money shouldn't live in different tools. Deposits and client payments run through Stripe and are tied directly to the booking, alongside the e-signed contract and waiver. We also integrate directly with FreshBooks and QuickBooks, so even expenses can be synched alongside client payments to your accounting software of choice. No more chasing paper checks, keeping a shoebox full of receipts in the truck at tax time, or wondering which spreadsheet tab has the balance owed.
The switch itself is lighter than most expect: set up your hunt types and areas, add clients as they book, and the next booking just happens in Hunt Outfitter instead of the spreadsheet. Most of the old stack retires itself within a season.
Interesting niche! Genuine question: what does an outfitter get here that they couldn't cobble together with something generic like a booking calendar plus invoicing app? I'd guess hunting trips have some weird logistics that normal scheduling tools don't handle?
@michael_kutateladze You guessed right — the weird logistics are the whole product. A guided hunt isn't a time slot, it's a multi-day event with a party of hunters, assigned guides, a deposit, a contract, a waiver, and a pile of pre-hunt paperwork. That's where the calendar-plus-invoice-app stack falls apart.
A few examples of what's built in that generic tools don't touch: firearm/caliber declarations on every client profile (outfitters want to know if a client is bringing enough gun before camp), day rates plus trophy-fee pricing for safari operations, packing lists in the client portal, and automated chasing of unsigned documents and unpaid balances. You can cobble it together (most outfitters have) but something always slips through the cracks.
One thing that would make this even more useful is offline access in the guide portal. Cell service is spotty in a lot of the backcountry spots outfitters work, so being able to pull up client details, waivers, and firearm declarations without a connection would be huge.
@fcikada38266 Great callout, and one we hear from operators a lot. Backcountry connectivity is exactly the kind of thing that looks fine in a demo and then bites you on a real trip.
Honest state of play today: Hunt Outfitter is a PWA, so guides can install it to the home screen and pull up anything they had open before losing signal (client details, previously-loaded waivers, etc. stay viewable). What we don't have yet is true offline write - filling out a firearm declaration or capturing a new signature with zero bars and having it sync once you're back in range.
That gap is on our radar precisely because of the use case you're describing. Out of curiosity - for your trips, is it mostly "pull up what's already there" that matters most, or do guides regularly need to capture new info (waivers, declarations, notes) while fully offline? That'd help us prioritize whether the next step is smarter caching of read data vs. a full offline-write/sync layer.
Really appreciate you flagging this on day one 🙏
Really nice seeing an app built specifically for hunting outfitters rather than a generic booking tool. The firearms declarations piece is a smart touch. One thing that would be a real timesaver for me would be a built-in weather and game condition log tied to each trip date, so guides can record conditions and clients can see what they booked into. Would make post-trip reports way more useful.
@cerenocgd Thanks! The firearms declaration piece came directly from watching outfitters chase those forms over email every season (and fellow hunters getting held up in customs), so glad it landed.
You're closer than you'd guess: guides can already log field notes per trip date with structured weather, temperature, and wildlife sightings, tied to each booking (Solo plan and up). Where we want to take it next is exactly what you're describing: once an outfit has a season or two of notes, distilling them into patterns owners and guides can actually use: which conditions produced, which areas underperformed, what clients booked into. That's on the roadmap.
Curious what would matter most in that view for you — conditions vs. success rates, area/season trends, or something client-facing?