Susana Bot

Hey Product Hunt! 👋

I'm Gonzalo, Head of People at a renewable energy company in Spain. I built Susana because we had a real problem that existing solutions didn't solve well.

🎯 THE PROBLEM

When we scaled from 14 to 160 employees, Spanish labor law (RDL 8/2019) became a real issue:
- Digital time tracking is MANDATORY
- Fines can reach €187,515
- Inspections happen without warning

We explored 3 different HR platforms: Factorial, Personio, Sesame HR and many other HRIS .. but They all had the same problem: I just wanted time tracking and they offer you a big solution that as an startup we dit not need yet.

Why? Because these are full HRIS systems. They're powerful, but for a small tech team, they're overkill. We didn't need org charts, performance reviews, or document management. We just needed time tracking and vacation management.

And we definitely didn't want to force our team to open ANOTHER app every single day.

💡 THE INSIGHT

Our team use Slack for everything:
- Team communication
- GitHub notifications
- Quick questions
- Daily standups
- Project Management
- Internal calls via huddle

Why make them context-switch to a separate app just to clock in?

✨ WHAT CHANGED WHILE BUILDING

Initially, I thought we'd build a simple time tracker. Just /fichar (clock in/out) and that's it.

But while talking to our team, I realized:
- Vacation requests were equally painful (email threads, spreadsheets)
- People wanted autonomy (check their own balances without asking HR)
- We (HR) wanted simplicity (approve in Slack, not another dashboard)

So Susana became two things in one:
1. **Time tracking** (mandatory compliance)
2. **Vacation management** (quality of life)

Both in Slack. Both autonomous. Both simple.

🚀 HOW IT WORKS

Time Tracking:
- Clock in: `/fichar entrada`
- Clock out: `/fichar salida`
- Check hours: `/vacaciones saldo`
- Export reports: Admin dashboard (30 seconds)

Vacation Management:
- Request time off: `/vacaciones solicitar`
- Check balance: `/vacaciones saldo`
- Approve/reject: Slack notification → one click

- Automatic timestamps (can't be manipulated)
- 4-year retention (legally required)
- GDPR compliant (EU servers)
- Instant CSV/Excel exports for inspections

👥 WHO IT'S FOR

Perfect for:
- Spanish tech SMBs and startups (5-100 people)
- Remote or hybrid teams
- Companies that live in Slack
- Teams tired of complex HRIS systems

Not for
- Large enterprises needing full HRIS
- Companies not using Slack daily
- Teams outside Spain (for now—see below)

💰 PRICING (INTENTIONALLY LOW)

- FREE 14-day trial (no credit card)
- FREE up to 5 users--> (forever)
- €49/year for unlimited users (€4/month)

Why so cheap? Three reasons:

1. The pain is HUGE (€187k fines are terrifying)
2. SMBs are price-sensitive (can't afford €5/user/month × 50 people)
3. We want adoption over revenue (early stage, learning mode)

Competitors charge €3-7/user/month. We charge €49/year flat. No per-user pricing, no surprises.

🧪 I'M LOOKING FOR TESTERS

I'm specifically looking for:

1. Spanish tech teams who can test in production (we'll extend your trial)
2. International teams who want to tell me if this would work in their country
3.HR/ops people who can give brutal feedback on the admin experience

If you're interested, DM me or reply here. I'll give you:
- Extended trial (30-60 days)
- Direct line to me for support/feedback
- Early access to new features

🌍 INTERNATIONAL EXPANSION?

We're starting in Spain because compliance is mandatory and fines are brutal.

But I've had early interest from:
- 🇫🇷 France (similar time tracking laws)
- 🇵🇹 Portugal (nearly identical to Spain)
- 🇩🇪 Germany (Arbeitszeitgesetz)

Question for international folks: Does your country have mandatory time tracking? Would Susana work for you? What would need to change?

❓ QUESTIONS I'D LOVE FEEDBACK ON

1. Pricing: Is €49/year too cheap? Too expensive? Should we add tiers?
2. Features: What's missing that would make you switch from your current system?

🙏 WHY I'M HERE

I'm not looking to "win" Product Hunt (though that'd be nice 😅).

I'm here because:
- I want to validate that this problem exists
- I want brutal, honest feedback from the PH community
- I want to find early testers who'll help shape the product
- I want advice from folks who've built HR/compliance tools

This is early. There are rough edges. But it solves a real problem for real teams.

Thanks for reading this far! I'll be here all day answering questions 🚀

👉 Try it: https://www.susana.world