The all-in-one workspace - notes, tasks, wikis, & databases
Notion is the all-in-one workspace. From notes, tasks, wikis, to database, Notion is all you need. Works great for teams and individuals. Available in the browser, iOS, Mac, and Windows.
- Clean, unobtrusive and customisable UX
- Lightweight and unrestrictive
- Perfect balance of tools
- Best productivity app I have ever usedCons:
- A document/page 'lock' so you aren't prompted to edit would be nice
- No usability, UX, functionality or other cons
HANDS DOWN 🙌🏼 THE BEST PRODUCTIVITY, ORGANISATION AND RESOURCE WORKSPACE myself or my team have ever touched 💯
We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.
We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.
After a week we drew the following conclusions:
⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.
📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!
📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.
🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.
We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:
💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!
🗣 Room to annotate and collaborate on images/PDF's etc.
🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.
🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.
The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.Rees Vinsen has used this product for one week.
- BEST & most powerful editing interface hands down
- Brilliant, simple UX
- Lightweight Kanban and Airtable-like tables are hugeCons:
- COST: Highly prohibitive free tier
- No way to organize random snippets
- No browser extension, no handwriting support
- Mobile scanning
I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.
First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?
Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.
Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.
At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.
Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?
I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.Nagarjun Palavalli has used this product for one year.
- User friendly and simple to use
- One of the best typing experience I've had, if you feel great typing on Medium, you're in for a treat!Cons:
- I didn't feel the need to try the desktop app yet (macOS). Is that really a con though?
I signed up for Notion yesterday to collaborate with only 1 other person on our blog's content, and I was immediately blown away by how awesome it is. Notion just works. It does everything I expect it to do without trying to sell me stuff or to get me to use more features. I can just open it (so far only tested the web app) and start typing away my thoughts. The real-time collaboration works without any glitch which is a feat in and of itself.
Honestly very excited about this 2nd version, which comes as a total surprise: the v1 looked very much like a final product and the definite answer to all my issues collaborating efficiently at work.Thibaut Davoult has used this product for one day.
Innovative, easy to use, all-in-one workspace, powerful databaseCons:
We're have been using Notion to organize our wiki since 2016 and having the best team wiki experience. I'm really excited about how they will implement their complete vision in 3.0 and other versions.Anıl Üzengi has used this product for one year.
The new features are well documented, and it has near feature parity with an entire productivity suite!Cons:
It is hermetically sealed; there is no way to integrate it with anything else (developer, enthusiast, or businessperson), extremely limiting
I worked at a company that made a B2C Zapier/IFTTT type of service, but with much more powerful visual scripting builder that was actually not terrible. 3rd parties or in-house contracted developers would build a "connector" for every possible API, abstracting them into these visual blocks / methods with some parameters or whatever they needed to make sure the API calls were valid. (or webhooks). It honestly was great software (the main part, anyway) with a lot of capability, and took things like Workflow and Stringify or MS Flow (not to mention Zapier and IFTTT) to the best possible extent. Non-devs could make automations in a way I would say is most similar to Alfred's workflow builder.
Notion has no public API, and no integrations, and this means that if you are at all interested in automating processes, integrating apps, etc, it's useless. It is essentially just a vault of all my stuff now. I cant send a text snippet on iOS from Drafts to it using a share/activity extension (the stuff in the menu with the box with an upwards pointing arrow), or other iOS automation tools like Stringify and Workflow and IFTTT, HomeKit itself (orSiriKit), Buffer, Pythonista/any code editor that allows automation, Launcher/Launch Center Pro, Airtable, Skyvia, or whatever alternative universe where I use Mulesoft, Azuqua, Integromat, Piesync, expensive bespoke ZWave software, and I can't use it in Alfred, Keyboard Maestro, Hazel, BetterTouchTool, IFTTT, Zapier, Automator, homecoded solutions, or any of the stuff off this list: https://www.producthunt.com/alternatives/zapier
(also, tasker for android)
So now I finally perfectly organized my OCDish PTSDish generally racing with thoughts-brain, only to be locked in with out a single way to interact with other apps.
Bare minimum: can we at least get some quick updates to expose and document like, iOS URLs or SOMETHING? i.e. http://developer.fulcrumapp.com/general/url-actions/?_ga=2.81421332.220399275.1522217547-384939544.1522217547Rick Sheahan has used this product for one year.
Easy to use, great embed functionality, easy to use shortcuts, great search, evernote migrationCons:
No multi email support to split out work vs personal accounts. No web clipper yet
Notion has been the tool that I've waited for all my life. For personal use, it has completely replaced Evernote for me.
For team use, it has replaced Trello, Google Docs, and has tremendously increased transparency within our company. I would recommend this product to everyone.Paulius Dragunas has used this product for one year.
Clear, unobtrusive & to the point.Cons:
I generally hate organisational apps like this - I don't tend to organise anything. Just pile it up and if I need it, search for it. But this offers structure coupled with immense flexibility to build whatever format I need.Sam Haseltine has used this product for one month.
Very user-friendly, cross-platform; upload, organize and store files, links; build databases; incredible customer support team & chatCons:
Missing calendar view to zoom in to day to see and plan hours.
Probably the best tool I have came across for creating, planning, organizing and managing personal/professional knowledge base. Flexible features and amazing freedom to customize views, calendars, databases and more. The only thing missing is measuring and tracking progress, f.x. planning goals, hours spent and areas that need more attention. Otherwise, I truly recommend this wonderful tool.Rus has used this product for one month.
The best customer service! Oh, and... a fast, always live, minimal, clean, and native interface that's smooth�—such a pleasure to work on.Cons:
Needs a chat feature, a refresh button, and better columns/blocks.
This is by far the best collaborative tool me or any one else in my team has used in a while. We've been using this tool for a while to collaborate and document our work. It's still in its infancy, and is growing fast. The customer support is just crazy good!Sahil Sardessai has used this product for one month.
- A lot of features, templates
- Good UICons:
- Android app is not mature enough (cross platform i guess)
- Support team is not good enough
Discovered Notion here and it is great product. But not mature enough to move all your notes from another services and to start paying. It has bugs on mobile app. It has bugs on web app.
Another little yet too important feature is emptying trash, which you can't do with one click. Support team said they vote on these feature yet; But my gut asks who would vote for this feature, everybody uses and needs this and what do you lose by implementing this?!
At this point, after using 2 weeks on web, mac, android, i won't move 1000+ notes from Evernote and 100s of notes from Wunderlist to notion. Pricing of notion is comparable to Evernote and others, but Evernote is really mature and they even contribute to open source on github.
TLDR; notion as company is not mature enough, support team is not enough. Use it if you are starting from scratch but there is risk when abandoning other mature services and moving your content here.
EDIT: support team is really bad. I have reported lots of bugs, because i like the product. But they try to escape it and ignore. Not worth the money.Jemshit Iskenderov has used this product for one month.
- It replaces your entire(!) organizational stack
- Great flexibility in terms of combining internal compontens
- Fast on all platformsCons:
It literally changed my life, as ludacrious that may sound. I use it to organize my personal stuff as well as two businesses that I'm running. Todo's, calenders, lists, Kanbans, bookmarks, notes, CRM's, knowledge base, etc. you can use Notion as a replacement for all these tools and more. Your creativity is basically the limit of possible applications. But it not only replaces all of those tools, it combines them in such a great way that you literally only need one tool to organize your entire business / life. I've used and tried so many apps throughout the years. Notions trumps them all. </fanboy rant> For real though, try it.David Lux has used this product for one month.
Very Fast, Easy to search (spotlight search), Beautiful UICons:
Nah, nope, nothing
I have been using Notion for half a year or so. Before using it, I searched for a long time for a way to make a team knowledge base that was easy to update and search in. Notion has been a great choice and I love how freakin fast it is to find something using their built in spotlight-ish search feature.Kim Døfler has used this product for one year.
Notes, databases, lists, reminders,... all in one single place with an awesome supportCons:
Since 2014 I have looking for an app to keep my programming notes in the cloud.
I started using Evernote + Alternote, not bad, but really bad text format when you share the notes to an external app.
Then, I tried Atom + Markdown. Markdown is perfect for me but Atom and text editors have a strange live preview and there's no simple way to save in the cloud with a good preview in the smartphone.
Next, Bear. Clean design, good text format, but I couldn't organize my notes using hashtags. This a really bad point for me.
I tried also Caret, good but there's no cloud storage.
And finally Notion 2.0 was released with a lot of new features, clean design, iPhone app, Mac App and I just fall in love.
So, I could say that you stop searching, Notion is the real app to keep your best things in a single place.Aerz has used this product for one month.
All your startup need in a single applicationCons:
Used to be tables until version 2.0
I've been using Notion since an early beta version and as the application evolved I've gradually replaced many other tools (such as Trello, Asana, Docs...) and stuck with only Notion. Very polished, very useful, and the team is very kind and responsive. This 2.0 version tackles its only weakness (until now) which was tables.Igor Bonatto has used this product for one year.
I finally feel like I have a home for important company info, status updates & project management, in just the first 12 hours of creating.Cons:
Some lack of integrations
Lacks document locking
Could use more templates, drag and drop is legit but not easy to learn.
As Director of Growth at Zivix - I see my role as continually improving the digital workspace we utilize, and I haven't felt the potential of a product this strongly since we implemented Slack almost 2 years ago. Notion's ability to bring together the functionality of a number of adequate, but sparsely used applications is what draws me in very closely. I look forward to it's continued adoption & improvement as the potential is certainly there to implement this across the team full-scale, and fast.Matt has used this product for one week.
Documents within tables within documents within tables, sidebar keeps things organized, the closest thing to a single tool for workCons:
Commenting is weak, email notifications are not optimized, some awkward UI
I've been using 2.0 for about a month, and it is life changing. We've ported all our 15 person startup's info Notion. Also, their feature development velocity is amazing.Brett Jones has used this product for one month.
Kills about eight birds with one stoneCons:
zapier/connections with more things needed (I think this is coming),
Have used notion now for a while, and helped to install into three other businesses (and more to come, for sure).
it is the only thing of its kind, saving so many apps having to be used. I literally could not run my business without it. There is a team of 4 of us, and working together has never been as easy. I love it.James Welch has used this product for one year.
You are the boss of your know "headquarter" : you can create your own space from 0 it's YOUCons:
Waiting for the zapier integration
I was using Trello for tasks and Evernote for ideas and notes.
I thought it was ok like this.
But the day I discovered Notion I said bye to Trello and Evernote and everything disappeared from it. I had a Trello premium subscription I immediatly cancelled and all the notes for Evernote were imported in Notion.
1 : You can create pages in pages
2 : Very minimalist but friendly UX
3 : Easy to share with friends
4 : Perfect to gather almost EVERYTHING YOU NEED
5 : People at Notion are very opened to features, I suggested 1 or 2 things and they showed their interest when it was interesting for their product
There are tons of good reasons why you shoud try Notion but those are the essential ones !
I hope you'll like it (:Antoine Frédéric has used this product for one month.
Love the clean and fully brandable layoutCons:
I wish I could sign up with my email address instead of signing up with Gmail.
After trying Asana, Clickup, Workflowy, Plutio, Trello and Airtable, I discovered Notion 2.0 and boy, I am in love!
It's fully customisable with my headers and icons, so I created my personal and branded online office. It's intuitive to use, ultra flexible and I am still discovering new features and use cases (or the developers come with new ones) every day.
Today, I emptied all my project management try-outs and deleted the accounts. Notion it is, no need to search for a better solution or the next shiny object anymore.Nicolet Groen has used this product for one month.
Intuitive and powerful, using Notion feels like you're combining dozens of tools in one place and it all works without any hiccups.Cons:
I've used Notion for more than a year now, when I started using it, I limited it to just notes and bookmarks. As time went on, Notion became my primary note taking, documentation, bookmarking, to-do list, and almost anything else that involves writing something down. Until 2.0, tables were not possible but after tables and kanban boards, things are 10x better! Now I don't have to use Trello or anything else that did boards for me! I highly recommend Notion.Muhammad Usman has used this product for one year.