Notion 2.0

The all-in-one workspace - notes, tasks, wikis, & databases

4.8/5
About

Notion is the all-in-one workspace. From notes, tasks, wikis, to database, Notion is all you need. Works great for teams and individuals. Available in the browser, iOS, Mac, and Windows.

Would you recommend this product?
387 Reviews4.8/5

HANDS DOWN 🙌🏼 THE BEST PRODUCTIVITY, ORGANISATION AND RESOURCE WORKSPACE myself or my team have ever touched 💯

We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.

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After a week we drew the following conclusions:

⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.

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We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

🗣 Room to annotate and collaborate on images/PDF's etc.

🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.

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The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

Pros:

- Clean, unobtrusive and customisable UX

- Lightweight and unrestrictive

- Perfect balance of tools

- Best productivity app I have ever used

Cons:

- A document/page 'lock' so you aren't prompted to edit would be nice

- No usability, UX, functionality or other cons

Upvote (105)Share
Okay so after using Notion 2.0 for two months I have a few more comments to add, moreso if anything is hinging decisions on the prognosis of long-term use. For any agile-esque or multi-layer project or task planning it does lack a little support. For super granular planning, you may be better looking at a planning-specific application like Taiga or something. That is to be expected though - it's kinda like taking a sportscar 4wd-offroading; it'll get you there but it's not made for it. Our only other gripe is where it comes to support for financial planning, such as lightweight budgets or cost tracking. Understandably it's not meant to be used for heavy financial/numerical calculations or planning, but it is something that we are left wanting for. It's nothing bad - simply if you're looking for anything more than lightweight planning you're better off sticking to your spreadsheets. I do want to reaffirm that these aren't marks against my review or recommendation - they're simply very small things that could make Notion all the more powerful as the app progresses. If you're looking at taking a large team over or if you spend majority of your day working out of productivity apps then hopefully these reflections after two months of use will help you. Still a stellar app 👍🏼
Upvote (4)Share
Will try it out. We currently use Trello a lot and I like this alternative kindly presented by you.
Upvote (1)Share

I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

Pros:

- BEST & most powerful editing interface hands down

- Brilliant, simple UX

- Lightweight Kanban and Airtable-like tables are huge

Cons:

- COST: Highly prohibitive free tier

- No way to organize random snippets

- No browser extension, no handwriting support

- Mobile scanning

Upvote (78)Share
It does not do really well at quick note taking or brainstorming alot. I use mind maps or just Bear if I have to.
Upvote (1)Share
Underrated review, up up :)
They do have a Personal Plan now and it's really cheap. They set the barrier for entry quite low. I hope you consider. I love this app :)
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Its only 4 bucks right?
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I would recommend Bear App. Simple compared to Evernote. https://bear.app/

I signed up for Notion yesterday to collaborate with only 1 other person on our blog's content, and I was immediately blown away by how awesome it is. Notion just works. It does everything I expect it to do without trying to sell me stuff or to get me to use more features. I can just open it (so far only tested the web app) and start typing away my thoughts. The real-time collaboration works without any glitch which is a feat in and of itself.

Honestly very excited about this 2nd version, which comes as a total surprise: the v1 looked very much like a final product and the definite answer to all my issues collaborating efficiently at work.

Pros:

- User friendly and simple to use

- One of the best typing experience I've had, if you feel great typing on Medium, you're in for a treat!

Cons:

- I didn't feel the need to try the desktop app yet (macOS). Is that really a con though?

Upvote (12)Share

We're have been using Notion to organize our wiki since 2016 and having the best team wiki experience. I'm really excited about how they will implement their complete vision in 3.0 and other versions.

Pros:

Innovative, easy to use, all-in-one workspace, powerful database

Cons:

nothing

Upvote (11)Share

I worked at a company that made a B2C Zapier/IFTTT type of service, but with much more powerful visual scripting builder that was actually not terrible. 3rd parties or in-house contracted developers would build a "connector" for every possible API, abstracting them into these visual blocks / methods with some parameters or whatever they needed to make sure the API calls were valid. (or webhooks). It honestly was great software (the main part, anyway) with a lot of capability, and took things like Workflow and Stringify or MS Flow (not to mention Zapier and IFTTT) to the best possible extent. Non-devs could make automations in a way I would say is most similar to Alfred's workflow builder.

Notion has no public API, and no integrations, and this means that if you are at all interested in automating processes, integrating apps, etc, it's useless. It is essentially just a vault of all my stuff now. I cant send a text snippet on iOS from Drafts to it using a share/activity extension (the stuff in the menu with the box with an upwards pointing arrow), or other iOS automation tools like Stringify and Workflow and IFTTT, HomeKit itself (orSiriKit), Buffer, Pythonista/any code editor that allows automation, Launcher/Launch Center Pro, Airtable, Skyvia, or whatever alternative universe where I use Mulesoft, Azuqua, Integromat, Piesync, expensive bespoke ZWave software, and I can't use it in Alfred, Keyboard Maestro, Hazel, BetterTouchTool, IFTTT, Zapier, Automator, homecoded solutions, or any of the stuff off this list: https://www.producthunt.com/alte...

(also, tasker for android)

So now I finally perfectly organized my OCDish PTSDish generally racing with thoughts-brain, only to be locked in with out a single way to interact with other apps.

Bare minimum: can we at least get some quick updates to expose and document like, iOS URLs or SOMETHING? i.e. http://developer.fulcrumapp.com/...

Pros:

The new features are well documented, and it has near feature parity with an entire productivity suite!

Cons:

It is hermetically sealed; there is no way to integrate it with anything else (developer, enthusiast, or businessperson), extremely limiting

Upvote (5)Share

Notion has been the tool that I've waited for all my life. For personal use, it has completely replaced Evernote for me.

For team use, it has replaced Trello, Google Docs, and has tremendously increased transparency within our company. I would recommend this product to everyone.

Pros:

Easy to use, great embed functionality, easy to use shortcuts, great search, evernote migration

Cons:

No multi email support to split out work vs personal accounts. No web clipper yet

Notion is a beautiful online text editor that helps put things in order. It support both creative and analytic writing. The / trick to change blocks behavior is a great power up that boosts productivity and creativity.

Pros:

Elegant yet powerful

Cons:

Free tier very limited

This is by far the best collaborative tool me or any one else in my team has used in a while. We've been using this tool for a while to collaborate and document our work. It's still in its infancy, and is growing fast. The customer support is just crazy good!

Pros:

The best customer service! Oh, and... a fast, always live, minimal, clean, and native interface that's smooth�—such a pleasure to work on.

Cons:

Needs a chat feature, a refresh button, and better columns/blocks.

I generally hate organisational apps like this - I don't tend to organise anything. Just pile it up and if I need it, search for it. But this offers structure coupled with immense flexibility to build whatever format I need.

Pros:

Clear, unobtrusive & to the point.

Cons:

None yet

Upvote (3)Share

It literally changed my life, as ludacrious that may sound. I use it to organize my personal stuff as well as two businesses that I'm running. Todo's, calenders, lists, Kanbans, bookmarks, notes, CRM's, knowledge base, etc. you can use Notion as a replacement for all these tools and more. Your creativity is basically the limit of possible applications. But it not only replaces all of those tools, it combines them in such a great way that you literally only need one tool to organize your entire business / life. I've used and tried so many apps throughout the years. Notions trumps them all. </fanboy rant> For real though, try it.

Pros:

- It replaces your entire(!) organizational stack

- Great flexibility in terms of combining internal compontens

- Fast on all platforms

Cons:

- zero

Upvote (1)Share

Probably the best tool I have came across for creating, planning, organizing and managing personal/professional knowledge base. Flexible features and amazing freedom to customize views, calendars, databases and more. The only thing missing is measuring and tracking progress, f.x. planning goals, hours spent and areas that need more attention. Otherwise, I truly recommend this wonderful tool.

Pros:

Very user-friendly, cross-platform; upload, organize and store files, links; build databases; incredible customer support team & chat

Cons:

Missing calendar view to zoom in to day to see and plan hours.

Upvote (1)Share

Discovered Notion here and it is great product. But not mature enough to move all your notes from another services and to start paying. It has bugs on mobile app. It has bugs on web app. For example, you can't exit android app with back press sometimes and it is mostly loading everything from scratch (probably little local cache used yet). On web app, there is code block bug which i hit all the time. Code block languages turn into Javascript arbitrarily. And imagine having 100s of pages with 10s of code blocks and all code syntaxes turned into Javascript! Imagine the time wasted. Another little yet too important feature is emptying trash, which you can't do with one click. Support team said they vote on these feature yet; But my gut asks who would vote for this feature, everybody uses and needs this and what do you lose by implementing this?! At this point, after using 2 weeks on web, mac, android, i won't move 1000+ notes from Evernote and 100s of notes from Wunderlist to notion. Pricing of notion is comparable to Evernote and others, but Evernote is really mature and they even contribute to open source on github. TLDR; notion as company is not mature enough, support team is not enough. Use it if you are starting from scratch but there is risk when abandoning other mature services and moving your content here.EDIT: support team is really bad. I have reported lots of bugs, because i like the product. But they try to escape it and ignore. Not worth the money.

Pros:

- A lot of features, templates- Good UI

Cons:

- Android app is not mature enough (cross platform i guess)- Support team is not good enough- Pricing

Upvote (1)Share

We have been using Notion for several weeks now and it has made daily work much easier. We use the Notion for planning, documentation, roadmap, todos, feedback, ... almost all kinds of activities in our company, except chat (therfore we have slack ;). It saves us a lot of time and replaces several of the tools we've been using so far.

Pros:

Excellent usability, rich in useful functions, clear overview

Cons:

Nothing so far

I have been using Notion for half a year or so. Before using it, I searched for a long time for a way to make a team knowledge base that was easy to update and search in. Notion has been a great choice and I love how freakin fast it is to find something using their built in spotlight-ish search feature.

Pros:

Very Fast, Easy to search (spotlight search), Beautiful UI

Cons:

Nah, nope, nothing

Try it, it really has the potential to become the only tool you need for your team work and knowledge organisation!

Pros:

Simple but at the same time very powerful. The UI is beautiful! The best text editor I've ever used

Cons:

Nothing major really. Pages are sometimes a bit slow to load. I would also really like to be able to have nested tasks

Podio, dropbox paper, google doc, workflowy, trello and more. All in one. Simple and usable

Pros:

It has everything you need and it’s a clean minimal interface packed with the best UX i’ve ever seen

Cons:

If notion will disappear I am totally fucked. i rely completely on notion

I have not been that much in love with a software since I started to use Evernote in 2008.

I have my team of 15 working with Notion for knowledge sharing. Everybody really enjoys to write manuals or to meeting notes etc. with this great tool.

The new table feature is basically an online version on Excel on steroids combined with the power of a database.

Pros:

Very intuitive, great looking, flexible, great developer team that listens to customer requests, great support

Cons:

No Apple Pencil Support

I am fun of Notion, I used it for my math classes, tutoring, for design projects.

But one day it started to freeze all the time, so I dropped =(

Pros:

UI, UX

Cons:

Slow, no ability to select all text on page

We're using Notion since a few month in our web agency and are really happy. It's really fun to use and let's you organize content in a great way.

Pros:

Super simple, easy to use, great responsive interface

Cons:

missing APIs

I've been using Notion since an early beta version and as the application evolved I've gradually replaced many other tools (such as Trello, Asana, Docs...) and stuck with only Notion. Very polished, very useful, and the team is very kind and responsive. This 2.0 version tackles its only weakness (until now) which was tables.

Pros:

All your startup need in a single application

Cons:

Used to be tables until version 2.0