What tools š do you use to avoid burnout & maximise your efficiency & productivity?
Emily Willis
25 replies
Hi there š Emily here from Marlee! We're about to launch on Product Hunt & as I'm sure many here are experiencing, managing "all the things" is a daily struggle.
So in the interest of helping us all help ourselves, I'd love to know what tools everyone uses to prioritise work, to stay motivated, to maintain structure, to perform at your best etc.
What tools have been game-changers for you?
One tool I've started using recently is the Eisenhower Matrix.
No, it's not a new framework but for me it's been a great tool to organise the endless task list without feeling overwhelmed.
What is everyone else using on a daily basis?
I'd also love to hear from neurodiverse folks, have you discovered any new tools that work for you?
Replies
Mekyal Amiri@mekyal_amiri
I use the Pomodoro Technique but with longer interval time spans. For me, it's usually two hours, followed by a 15-minute break. For tasks that require more focus and effort, I extend it to 4 hours, followed by an hour-long break! I find it very efficient for refreshing my mind and eyes!
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@mekyal_amiri The Pomodoro technique has always been a super valid approach, it's true! Usually during study or work sessions, I would adhere to the 50-10 with a certain regularity, and a very important thing was to step outside and look at the horizon for those few minutes, no electronic devices. And then what happened instead? I started building the platform that I launched today. I haven't taken a break anymore hahahaha, especially in the last few days before the launch, it was panic. If you want to add some value to this myriad of missed breaks, take a look and let me know what you think, it's called Shockwave.
@matteo_magliozzi nice! Where is Shockwave available to have a look?
@mekyal_amiri On today's launches, we are not featured! Your support would be very important, I can't send you links.
Launching soon!
@mekyal_amiri @matteo_magliozzi Aaagh I know that technique, but haven't tried it - I might give that a go today, thanks!
Launching soon!
@matteo_magliozzi Shockwave looks interesting - do users get rewarded (for example) after watching a video on Youtubhe etc? What can they use the points for & where? Is it a global marketplace for points?
I made my own product that helps me stay productive. I'm really glad I took on this product. (IXORD)
Launching soon!
@ixord Hi Igor! I took a look at IXORD; it looks fantastic! Does it allow you to customise any of your workflow tools? I couldn't quite understand which tools & for what purpose, do you have any use cases fleshed out or case studies to show how it's being used? I'd love to see egs ie we use Jira, how would it integrate there?
Hi @emily_willis1 !
Exciting times with your upcoming launch on Product Hunt! To avoid burnout and maximize efficiency, I've found a combination of tools and methods incredibly helpful:
1. Pomodoro Technique: Using a timer to work in focused bursts (usually 25 minutes), followed by short breaks. It helps maintain concentration without fatigue.
2. Trello: For task management, Trello allows me to visualize my workflow, categorize tasks, and track progress using boards and cards.
3. Mindfulness Apps: Apps like Headspace or Calm for daily meditation help in reducing stress and improving focus.
The Eisenhower Matrix you mentioned is indeed a classic for prioritizing effectively. Looking forward to seeing what others are using, especially any new tools that are helping in unique ways!
I like using the Eisenhower Matrix to prioritize work and stay organized. It helps me manage tasks without feeling overwhelmed.
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@cervantez_billlie interesting! are you launching it on ph?
To avoid burnout and boost my productivity, I've found that combining the Pomodoro Technique with mindfulness meditation breaks works wonders. It helps me maintain focus while ensuring I take the mental breaks necessary to stay refreshed and creative.
Launching soon!
Personally i don't use tool it's just mind method.
I divide the day in block of 45 or 90 minutes each. Between one and another more often i meditate ( that's the most powerful thing that helps me ) and AVOID distraction like phone display.
Another important things is the setting. Before to go to bed, fill what do in each block of the day that follow because when you'will wake up you won't stress your mind asking what you should do but you already know and that makes first part of the day perfect and make you feel more productive.
Feeling productive you will be happy, and the dopamine will make you more productive consequentaly.
Summing up:
Divide time in block ( pomodoro technique )
Meditate ( Mind cleaning )
Set your day ( Mind setting )
Boost the first part of the day ( Being happy )
Launching soon!
@gionata_capasso Thanks Gionata! The time blocking is another technique I also use. I colour block my calendar the night before. Google has a great calendar feature called "Time Insights". (In the left-hand column) I've set it up with colours for different projects or tasks. The best part is that at month-end or quarter-by-quarter you can run the analysis & see where all your time is being spent.
How did you arrive at the 45 or 90 min block times? Is 90 long enough for complex tasks do you find? Do you work faster that way?
My biggest challenge is stopping work (if my planned tasks aren't complete) at the end of the day. Are you able to pull yourself out of the tasks at day's end to then block out what's left for the next day..?
I moved from full-time with one company to 1-2 days per week for a few different clients a couple of months ago. With that change, I had to start tracking my hours and use Toggl (https://toggl.com/).
An unexpected side benefit has been I'm much more aware of how productive I am knowing I have a limited number of hours to achieve a number of goals each week. So much so I may even keep doing it if I move back to working full-time for one company the in future!
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