Garg Ankit
Garg AnkitSilicon-Meat Interface Engineer

Which is the best minimalistic TODO manager app?

Something which lets me prioritize tasks as well. Preferably Android/web.
Your recommendation
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27 recommended
  1. 65

    Organize anything, together

    Lorenzo Fiori
    Lorenzo FioriMarketing&SM Manager at Nanosystems ยท Written
    It is minimalistic if you want it that. Otherwise may be a powerful service fot every kind of project management
    Guillaume Bardet
    Guillaume BardetWorking on ยท Written
    I have found trello to be quite nice for small lists just as much as it is for bigger projects!
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

      Comments (1)
  2. 26
    Zenkit for Android

    Work with Zenkit on the go

    Jessi Lu
    Jessi Lu14Change the future. ยท Written
    Zenkit is originally a WebApp but all Apps are synched. It got a lot of features but you can start by using just the basics and if you need more, just add them to your tasks. We set up the prio by add labels to the tasks, due dates or by organizing them in the kanban view with specific columns.
    • Tomรกs Sandoval Phelan
      Tomรกs Sandoval PhelanUI/UX Designer / Digital Consultant

      I've tried many platforms already (Still using them for other projects) I started with Zenkit for a new venture and it is working wonders! Many features that differentiate them from the others.

      Comments (2)
    • I see great potential in this product, better than Trello. But must fix few issues: speed, drop-outs, data loss due to drop-outs, keyboard shortcuts (for web version). I'm a heavy user of products of this kind, I've been using the web version for ~ a year, except for the issues mentioned, love it!

      Comments (1)
  3. 22
    Google Tasks for Mobile

    Any task, any goal. Get things done.

    Sam Rye
    Sam Rye11Founder ยท Written
    Google tasks is super simple. Doesn't currently offer collaboration features, but is available on the web.
    Yashu Mittal
    Yashu MittalFounder & CEO, CodeCarrot ยท Written
    Google Tasks is good for personal use.
    Francesco D'Alessio
    Francesco D'Alessio3Productivity App Reviewer ยท Written
    I'd have to give this one to Google Tasks. Tasks is the most minimal of them all when it comes to managing to-dos. With Microsoft To-Do a close second, from the major providers.
    • For example I use Inbox for personal mail and Gmail for Work as I do not wish to carry around 2 separate devices.

      I was hoping to use Tasks specifically for work related todo's however removing my personal email from the selected available accounts removes it from every other google app on my device.

      Solution - Removing my personal email from Inbox/Chrome and only having work related emails on any google product

      Comments (0)
    • Alana Russell
      Alana RussellProduct Manager, GQueues

      Coming clean: I am a Product Manager for GQueues. We've been around for 8 years and have developed a task management app that integrates exclusively with Google Products; Gmail, Google Calendar, and Google Drive. We have repeating task, mobile apps for Android and IOS, sharing, task assignments, etc. etc. Come give us a try -

      Comments (0)
  4. 20

    Ridiculously simple, incredibly powerful organization

    Beautifully simple way of managing Email and Tasks and Calendar in one place on all your devices. I've tried all sorts of tools before (toodledo, todoist, etc.) and this one wins, hands down.
    CommentsShare is minimalistic but also really robust. You can write everything in Markdown, and it has powerful filtering and a calendar and email client built-in.
    Mark Gammon
    Mark GammonSociologist, academic technologist ยท Written
    I've been using and really enjoying for a while now. The new update has made lots of improvements and the developer is very engaged and responsive to users. It's a powerful tool for brining together tasks, email, notes, and calendar.
  5. 11
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    AllonMarket Researcher ยท Written
    Probably a great app that would satisfy your needs. Notion 2 contains a fluent tasks/ projects management flow for you to memorize and schedule your works.
    Arkadiusz Lipiarz
    Arkadiusz LipiarzUI/UX/Product Designer ยท Written
    Same as Trello - minimalistic yet powerful. I organize my life with that tool. It's perfect. Just try it and you will fall in love with that product in seconds. Designers wet dream. ๐Ÿ”ฅ๐Ÿ’กโœ๏ธ
    ChillyBin Web Design
    ChillyBin Web DesignDirector, ChillyBin Web Design ยท Written
    I love Notion, have been using it for team Documentation, meeting notes and all sorts, itโ€™s quick, supports just about everything you throw at it and the team are always evolving
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. ๐Ÿ“Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      โฑ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      ๐Ÿ“ฆ Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      ๐Ÿ“š Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      ๐Ÿ›  We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (๐Ÿ‘๐Ÿผ Congrats, Notion team) but dreaming of a few things:

      ๐Ÿ’ต Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      ๐Ÿ—ฃ Room to annotate and collaborate on images/PDF's etc.

      ๐Ÿ” Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      ๐ŸŽจ Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  6. 9

    Organize your life. Then go enjoy it.

    Guillaume Bardet
    Guillaume BardetWorking on ยท Written
    I always liked this one and how you can keep it quite simple if you wish.
    Guillaume Bardet
    Guillaume BardetWorking on ยท Written
    I always liked this one and how you can keep it quite simple if you wish.
    Nadya Yatsenka
    Nadya YatsenkaMarketing Director, ยท Written
    Simple yet powerful, I have been using Todoist for a while
    • haabe
      haabeDeveloper @ Snopp Designbyrรฅ

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

      Comments (1)
    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

      Comments (0)
  7. 7
    Things 3.0

    Complete revamp of the original, award-winning task manager

    Adam Waxman
    Adam WaxmanProduct, SeatGeek ยท Written
    A great balance of functionality and focus. Great keyboard shortcuts are an extra plus!
    • Chad Whitaker
      Chad WhitakerProduct Designer at AngelList โœŒ๏ธ

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed โ€” the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

      Comments (1)
    • Dan Duett
      Dan DuettProduct Manager, Stitch Labs

      I've used Things since 2010. It's the app I couldn't live without. To use it well, familiarize yourself with David Allen's "Getting Things Done" methodology.

      Comments (0)
  8. 6 3.0

    Organize all aspects of your life with

    simple, effective and syncs well!
  9. 5

    Turn your entire life into a list.

    Arsen Losenko
    Arsen LosenkoWeb Developer (JS/Python) ยท Written
    I won't stop promoting this app, it's so plain simple and great that I use it not only for to-do lists but for notes and planning of my side projects!
    • Pedro Paredes
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

      Comments (0)
    • Artem Ushanov
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

      Comments (0)
  10. 4

    Teamwork made easy, Get Sh!t Done without email

    Teekay Merah
    Teekay MerahBrand Manager & Content Creator ยท Edited
    I'll go with Azendoo on this one. As one of the fastest growing startups in France, Azendoo is a messaging app used by remote teams. Its powerful integrations, numerous bots, and the ecosystem being built on top of the platform have quickly transformed it into one of the most flexible communication tools on the market. It lets you prioritize tasks in a very intuitive way. I basically turn all my notes into tasks and get on with work right away. I've gained so much in productivity and to be honest, it just feels great to tick those little boxes at the end of each task, it's very rewarding
    • Teekay Merah
      Teekay MerahBrand Manager & Content Creator

      Signing up to Azendoo comes with a lot of perks. It has a beautiful UI, integration with all major apps, over 80 external services via Zapier, and offers numerous features. It is very intuitive and reliable, which resulted in deals with the likes of Netflix, Evernote, Box and MasterCard.

      The chat application was made to avoid the clutter that users often complain about when it comes to productivity apps. With Azendoo, discussions center around a particular topic where users can post documents, images and text.

      Furthermore, a new feature will roll out in the next few days allowing its users to create subtasks and assign them to the different collabortors of your team.

      The subjects can host multiple discussions with comments, so the software is arguably much more organized and clean. They also put a lot of attention in their task manager, explaining that talking about the details of a project rather than who has accomplished what is much more time-efficient.

      This also functions on their iOS and Android mobile apps, where you can organize tasks, send direct messages, view the activity feed, and more. Itโ€™s simple to use and synchronizes any updates among all platforms.

      Azendoo also comes with dashboards that help you keep track of everything thatโ€™s been completed, shared calendars, document sharing, 400+ app integrations, and 5GB storage per member.

      Comments (0)
  11. 3

    Markdown + calendar + notes

    Stowe Boyd
    Stowe Boydfuturist, researcher, imperfectionist ยท Written
    Actually a minimal task management solution. 1. For individual use, so none of the complexities of sharing, etc. 2. Tasks are implemented as Markdown checklists in text daily calendar entries and more general notes. Very flexible, but simple.
  12. 2
    Basecamp 3

    The best version of Basecamp ever made

    Deneke O'Reilly
    Deneke O'ReillyFounder, PoolSpark ยท Written
    Ease. of. Use. It's very easy to understand and it makes collaboration fun.
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      Basecamp makes it much easier to manage the tasks your remote team is doing in a clean UI so that you get a good view of what is happening in the organizing. Amazing product!

      Comments (0)
    • Matt Pliszka
      Matt PliszkaCEO & co-founder @

      One of the more complex apps for managing projects, a good one for keeping your team updated about the activity on each project/task.

      Comments (0)
  13. 2

    A minimal and sharable task list.

    Does what it needs to exceptionally well and nothing more
    • Just started using, really like the simplicity and the look

      Hope it won't be overloaded with features (except for critical ones, like moving tasks between lists)

      Comments (0)
    • Ethan
      Ethan๐Ÿ‘จโ€๐Ÿ’ป๐Ÿ‘จโ€๐ŸŽค Making KanbanMail & Code The Web

      The best todo list app out there, really nice UI! It is very flexible - it can be used as a vertical Kanban, weekly planner, simple todo list, bullet journal or even for note taking! It can even be used for collaboration with a built in chat. TRY IT ๐Ÿ˜ป

      Comments (2)
  14. 2

    Capture ideas, things to do and places to see

    Still the best
    Nigel Antony
    Nigel AntonyFounder at Leagomania ยท Written
    If you want it to be minimalist then I would recommend Wunderlist. Had been using it for a while to sync across devices and plan my personal and professional to-dos.
    • Alex Pasternak
      Alex PasternakLead Software Developer, Kronos

      I've tried this app many times, but really fail to see what people see in it. It fails my basic use cases of even a grocery list, where I need to complete an item, have it hidden, then uncomplete it when it's needed again, easily.

      But then again, Todoist also fails this. Perhaps these are great for one-time use and throw away items. I use AnyList, and would otherwise use Paperless on iOS (or now Ikiru) before either of those.

      Comments (0)
    • Grigory Ptashko
      Grigory PtashkoHashnews, Developer

      If you're a minimalistic approach lover then you should definitely check Wunderlist. It's doesn't eat much resources if you keep it open all the time. Lists of tasks, starring tasks is the best simple and productive way of tasks' prioritization. It also has a great feature of adding a task or searching for a task without going to the main window. Just use a keyboard shortcut for this.

      Comments (0)
  15. 2

    The All-in-one Product Management Platform

    Pavel Kukhnavets made this product
    If you want to use the minimalistic set of features, you may apply just some of Hygger options as this platform allows managing and tracking tasks and projects easily. At the same time, the platform offers the variety of useful options: Kanban boards with Swimlanes and WIP limits, roadmapping, a backlog priority chart, time tracking, timesheet report, a burndown chart and so on and so forth.
    • Yarik |

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

      Comments (2)
    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w 2 PH products ๐Ÿ™Œ

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please ๐Ÿ™๐Ÿ™

      Comments (1)
  16. 1

    Simple, collaborative checklists. Not powered by AI

    MickSongBox Founder / GetFed Co-Founder ยท Written
    Mick made this product
    This is a work in progress but itโ€™s very minimalistic and has the added benefit of being able to share lists. The recipient doesnโ€™t need to have an account in order to collaborate on a shared list. And itโ€™s totally 100% free.
  17. 2
    Google Keep

    Save your thoughts, wherever you are

    FerminRP4Growth Hacker ยท Written
    It's a little bit old but still does the trick
    • Eugene Zubak
      Eugene ZubakProduct Management Consultant

      There is no alternative for Google Keep which is very dissapointing in terms of app having bunch of minor and one major bug which makes it useless. Any note taking app could make "sticky notes" view and I would switch happily from Keep which is forgotten and abandoned by its developers

      Comments (0)
  18. 1
    Orcaso 2.0

    Gamify the way you work and get everything done

    Aishwarya Ramesh
    Aishwarya RameshMarketer at heart, sales person in mind ยท Written
    A very simple and effective tool that ensures you just don't manage TODO but also get them done. Also, it lets you prioritize your tasks. Not to forget, it gamifies the entire thing so you truly experience productivity and contentment at work
    • Orcaso plays the role of a project manager in the most efficient and effective way. It breaks down complex tasks into simpler portions. And the best part is that it's gamefied. Now, who wouldn't want to have some fun while working? Orcaso is the perfect balance between work and play. It also gives cool badges that make you or your team mates complete task faster. Definitely worth an upvote!

      Comments (0)
    • The product totally automates the role of a Product Manager and provides an ethical and efficient way to go about tasks and allocation . It also boosts the sense of work and aura with the cute avatars allocated.

      Comments (0)
  19. 2

    Rental life made easy

    Shaq Kalaka
    Shaq KalakaCEO, RenterPeace ยท Written
    Shaq Kalaka made this product
    It's the best for the home. It makes chore, shopping, and bills super easy, and you can share stuff with roommates or spouses with a click.
    Easy to do for renters! great features!
  20. 1

    Lean project management for startups & small teams

    Marcel Folaron
    Marcel FolaronCEO & Co-founder ยท Written
    Marcel Folaron made this product
    Simple and easy to use pm system, lets you manage todos, milestones and ideas separately.