Tonkean is a great tool for this!
This is how I would suggest setting up your workflow -
1. Add a new List to Tonkean titled '2018 Fall Event'
2. Create Tracks within the list like Attendees, Press, Music, Catering, Decor, etc.
3. Important relevant data (i.e. budgets from an Excel spreadsheet, RSVPs from an event app, etc.)
4. Assign an owner and a due date to each track (Braxton > Attendees > Due September 20)
5. Watch the magic happen
Tonkean will monitor the dates, metrics and feedback from your team and have a ready-to-go dashboard for you at all times.
Say there was a spike in people who could not attend your event, which was being tracked through that event app mentioned above. Tonkean's AI-powered chatbot would reach out to Braxton and see what the problem is. Then, the bot would publish his input to your dashboard on the 'Attendees' track and update it accordingly (the due date, metrics, whatever is applicable - it's smart enough to know!).
As the person managing the event, you have no longer have to chase people down or sit in tiresome meetings to get status updates. It's all ready for you in your dashboard. The bot is even smart enough to know when your team is most likely to respond and provide input.