What is the best meeting scheduler for teams?

I am looking for a tool that would integrate with my team member's calendar a easily find free spots we can meet and then send those free spots to pick from to other person we need to meet with. Thanks for your help
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14 recommended
  1. 40
    Calendly

    Simple, beautiful scheduling.

    Sunil Neurgaonkar
    Sunil Neurgaonkar10Helping businesses with growth hacking · Written
    Calendly is the best meeting scheduler out there! Let Calendly know your availability preferences and it’ll do the work for you, share your link and let people pick a time and the event is added to your calendar. It's that simple.
    CommentsShare
    • Arti Villa
      Arti VillaProduct Engineer - also a generalist. TM

      If I have several google calendars (work, personal, company), I have to use create a new Calendly account per calendar, create a team feature and then merge. I think this use case isn't an edge case at all.

      I also want to be able to scroll /highlight entire sections that are open to public to setup meetings, not show all non-booked spots as open. So the visual experience of picking open slots can be better.

    • Use it weekly.

  2. 14
    appear.in

    Efficient video meetings with up to 12 people!

    Milan Chheda
    Milan ChhedaSoftware Developer · Written
    An excellent effortless video collaboration tool.
    CommentsShare
    • Matt Pliszka
      Matt PliszkaCEO & co-founder @ pickSaaS.com

      I really love the software and we're using it at picksaas to do video conferencing. The best thing about is it that everybody can enter with just one link, like the simplicity!

    • Matheus Guerra Costa
      Matheus Guerra CostaGrowth Hacker @ 12min

      Best video conference tools I've ever used! Skip those first 10 minutes of meetings on Skype that people just say "Can you hear me? How about now?", and just start talking!

  3. 12
    When2meet

    Easiest way to find the best time for a group to meet

    Nick Abouzeid
    Nick Abouzeid37Partner @ Shrug Capital · Written
    When2Meet allows everybody to choose ranges of time that work for them over the course of preset number of days & shows where the majority of you overlap. I used to be a Doodle fanboy, but switched to When2Meet because they allow people to select specific ranges of their free time (as opposed to Doodle, which differentiates between being free from 2PM-3PM, 2:30PM-3:30PM, and 3PM-4PM. Tedious!). 🙅 I'm hesitant to trust AI & other such softwares until the bugs get worked out (eg. scheduling a coffee at a coffee shop that is closed at 9PM at night). This is low-tech, efficient, and free. 👨‍👩‍👦‍👦
    Comments (1)Share
  4. 4
    Zoom

    Cloud video conferencing and simple online meetings

    Rihab Zaidi
    Rihab ZaidiMarketer at Augmania · Written
    We use Zoom to schedule all of our team meetings and even customer's ones. It is very helpful, it integrates automatically with any calendar you are using ( Google, Outlook) once a meeting is scheduled, sends reminders and very easy to use. Totally recommend!
    CommentsShare
    easy free and secure platform i uses is https://meet.jit.si/
    CommentsShare
    • Anthony Recenello
      Anthony RecenelloDating Coach and Head of Wolf & Garden

      The audio quality is so bad that it's the same level as a payphone. Really not worth paying money for when there are better solutions.

  5. 2
    Flock

    Real-time team messenger tool

    For use within a team, you should try out Flock. It has a meeting scheduler integration using which you can manage your entire team's calendar. You can create a meeting schedule with a primary agenda and location, and invite members to it. It also allows you to create multiple time-slots for individuals to choose from. Did I mention that Flock's free to use? It's also a cross-platform product. Works on mobile devices too. Oh, and there's an appear.in integration too!
    CommentsShare
    • RJ Lewis Digital
      RJ Lewis DigitalRJ Lewis, Digital Consultant

      I love that flock is stable, easy to use and has a good base of application integrations. I typically miss flowdock, but the overall collaborative experience is better than slack. Been using a little over 6 mos.- couldn't pick that though

  6. 2
    New Google Calendar

    Google is launching a new look + new features for Calendar

    Édouard Jamin
    Édouard JaminProduct Owner @MobeyeApp · Written
    Google Calendar has a very useful "Suggested times" feature to find the best time to schedule a meeting, when the calendar of your coworkers are free. Easy and universal.
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    Ureeda Asim
    Ureeda AsimContent Creator | Content Marketer · Written
    I use it all the time to set meetings when it comes to communicating with my team. It's super easy, quick and simple. Plus, after finalizing the details, you can send personal meeting invites (as emails) to the participants of the meeting. They have the option to accept or reject the invite and even mark it a 'maybe', depending on their availability. The best free app I've used yet. :)
    CommentsShare
    • Harrison Malone
      Harrison MaloneStudent @ Le Wagon

      Long term user of Google Calendar and always been a huge advocate. There are probably better calendar apps out there but the way Google auto syncs my events and flights (from emails) is something that I can't live without.

    • Eduardo
      EduardoViajero

      Every time Google updates a design it increases the size of the fonts, make bigger buttons and add more white space. Why? Not everybody wants less information in the page.

  7. Enterprising Josh made this product
    If you are looking for something free and unlimited, Bitrix24 is really good. Think of it as Slack + Google Calendar + Dropbox in one.
    CommentsShare
  8. 1
    MeetingPlanner.io

    Simple online scheduling tool for group meetings

    Jeff Reifman
    Jeff ReifmanFounder, MeetingPlanner.io · Written
    Jeff Reifman made this product
    Meeting Planner has the best drag and drop calendar for suggesting meeting times of any scheduling tool.
    CommentsShare
  9. Coordinate with many individual schedules, and automatically create combinations like Mike and Pam should be available with Rhea as an optional member (may or may not be available). Create your own combinations and automatically check individual schedules, add these appointments on their schedules, allow your team members to manage only their own availability, restrict some schedules to your team only and send automated email/SMS reminders.
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  10. I would recommend using Agile CRM that comes with appointment scheduling feature. With Agile CRM appointment scheduling, you can integrate multiple calendars. You also can display your calendar online to help people book an appointment with you. It also helps you to collect contact info of all your visitors. With Agile CRM, appointment scheduling you can also send calendar invites automatically by creating desired workflows. All-in-all it's a decent feature that is available for free to use.
    CommentsShare
  11. Very reliable and good solution.
    CommentsShare
  12. Mitesh Shethwala
    Mitesh ShethwalaFounder - Alagrand.com · Written
    You can create Private Meetings for Business using invitly.
    CommentsShare
  13. 1
    Clockwise

    The calendar assistant for teams that need to get stuff done

    Jon Wong
    Jon Wongsoftware engineer, coursera · Written
    Clockwise let’s you take stock of “focus time” (two-hour, uninterrupted blocks of time) and helps automatically schedule meetings at the times that work best for everyone - even shifting them when things come up last minute.
    CommentsShare
    • Lulu Tang
      Lulu TangProduct Designer, Duo Security

      Clockwise takes a lot of the mental load off of me for scheduling the ”best meeting time” for everyone coming to the meeting. You can pit meetings on “Autopilot” too so they’ll just schedule themselves. Truly a product that protects Maker Time by encouraging you (and coworkers on it) to book meetings closer together so you can maximize your uninterrupted Focus Time to get actual work done. There’s also an option that prevents you from having nonstop meetings for too long. They’re still a pretty young company so there aren’t a ton of features yet, but it’s been pretty helpful so far.

    • Kunal Patel
      Kunal PatelLove tech tools

      Something as simple as color coding my calendar has helped me manage my day better and be better about putting in prep time before client meetings.

  14. 1
    Doodle

    Doodle simplifies scheduling.

    Nathan Lucy
    Nathan LucyService Designer · Written
    We use Doodle to quickly identify dates when the most team members are available for an all-hands event. We also use it to identify when enough people are available to an activity requiring a minimum number of team members (like an interview).
    CommentsShare