Matt Lovato
Matt LovatoMarketing team leader

What are your favorite online team collaboration tools and why?

If you use multiple tools, such as one tool for chat and another for task management, please describe how you incorporate all of them into your workflows.
Your recommendation
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39 recommended
  1. 44

    The project management tool that grows with you

    Leonit Ibrahimi
    Leonit IbrahimiSocial Media Enthusiast · Written
    Check out! With Zenkit you have a great overview over your projects and task, while working with your team effectively. Data-view options like mind-map, kanban-board, spreadsheet, calendar and to-do lists allow you to keep track of everything. Teamwork-friendly features like “Assign-to” and commenting allow teams to be more productive and get more done.
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  2. 37

    The task management tool, completely redesigned

    Lisa Dziuba
    Lisa Founder · Written
    It's simple to use and great for small teams. We use it daily for team collaboration and task management.
    Farooq A Rahim
    Farooq A RahimFounder at HeapX · Written
    We use Asana for Project Management.
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  3. 34

    The note app for teams

    Laure Albouy made this product
    Check out Slite if you're looking for a simple writing collaboration tool with a real-time editor and an intuitive structure. It totally transforms the way teams work create, share and collaborate on content. We use it from anything ranging to meeting notes, weekly agendas, knowledge sharing and content collaboration.
    Thomas DIDIER
    Thomas DIDIER6Product Marketing Manager, Ermeo · Written
    One of the coolest app I recently discovered. Perfect to create, share and collaborate on content!
    Has changed our lives in terms of knowledge sharing, team member onboarding and meeting minutes ❤️
    • Benjamin Pipat
      Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

    • Luc Chaissac
      Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

  4. 32

    Real-time team messenger tool

    Has a great to-do and notes tool integrated. That, along with the Google Drive and Github integrations solves for most of the collaboration, task management issues I face.
    • RJ Lewis Digital
      RJ Lewis DigitalRJ Lewis, Digital Consultant

      I love that flock is stable, easy to use and has a good base of application integrations. I typically miss flowdock, but the overall collaborative experience is better than slack. Been using a little over 6 mos.- couldn't pick that though

  5. 19

    Be less busy. Real-time messaging, archiving & search.

    Lisa Dziuba
    Lisa Founder · Written
    Obvious choice for team communication :)
    Jonathan Bentz
    Jonathan BentzCreator of Leads, Sales, and Traffic · Written
    A must use. Been a huge boost for my team at cutting down on inbox clutter/email jail. Also helps us stay connected as we shift between two offices and communicate with remote team members.
    Pavan Sethi
    Pavan Sethi19building things. · Written
    Crazy how Slack seemed to have come out of nowhere and become a go-to tool for team communication. It definitely happened for a reason though! They've really mastered chat imo and they continue to add great features and integrations.
    • Amrith Shanbhag
      Amrith ShanbhagCommunity + Social at Product Hunt

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

  6. 13

    Organize anything, together

    Mohammed Rafy
    Mohammed Rafy5All things Community · Written
    It's a good collaboration tool where you can assign tasks as well. It's acquired by Atlassian now.
    Pavan Sethi
    Pavan Sethi19building things. · Written
    I love Trello and use it for project management and as a personal to-do list. It's super simple but I find that it's better to keep project management tools simple for most effective use.
    Josephus Ajibola Ayoola
    Josephus Ajibola AyoolaDigital Strategist & Project Manager · Written
    Best for collaborative project management and roadmapping. And it's free also :)
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  7. 10

    Cloud video conferencing and simple online meetings

    Pavan Sethi
    Pavan Sethi19building things. · Written
    There are so many video conferencing tools these days but Zoom really stands out because of its ease of use (which is super important because we all know how annoying it is when you're having technical issues during a meeting).
    Jonathan Bentz
    Jonathan BentzCreator of Leads, Sales, and Traffic · Written
    The quality and ease of video conferencing with this tool surpasses almost every other solution on the market. Quickly has become a must use for me and my team.
    • Anthony Recenello
      Anthony RecenelloDating Coach and Head of Wolf & Garden

      The audio quality is so bad that it's the same level as a payphone. Really not worth paying money for when there are better solutions.

  8. 8
    Forest Admin

    Your back office, redefined.

    Thomas DIDIER
    Thomas DIDIER6Product Marketing Manager, Ermeo · Edited
    Check out Forest ( if you're looking for a robust and friendly back office solution to access and manipulate data. Unleash your team’s productivity with multiple dashboards and data-views features, conversation module (assign teammates, leave notes, and communicate directly through Forest where all your data is), workflows-mapping, smart actions, ...
    • Love how customizable it is, plugged directly into the application and at the same time, how safe it is, never accessing my data, pretty cool tool to get an admin panel up and running in a flash

  9. Check out Workstreams + Slack! Collaboration means communication, and Workstreams lives in your Slack channels! what better way to collaborate then right in your discussions. Create tasks based on ideas and have them all in a Kanban Board. Each status update is shared with your team, so collaboration is seamless.
  10. 13

    Part knowledge base, part collaboration space 🧠

    Nuclino is a great collaborative team wiki and knowledge management tool. Simple but powerful. It's perfect for anything, from quick notes to detailed documentation.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

  11. 8

    The command center for your social media team

    Vlad Calus
    Vlad Calus9CMO at Planable · Written
    Vlad Calus made this product
    Planable might help, if you're looking to collaborate on content and resolves tasks when it comes to editing or implementing feedback from teammates and clients. You can also easily attach files to the comments and get approval on all the posts.
    • James Qualtrough
      James QualtroughDirector 572 Digital

      I've used this for some time and love the platform. It's simple to use and has been expanded to cover all the main social channels we manage for clients.

    • Arun Sathiya
      Arun SathiyaHappiness Engineer, Automattic

      I like two features: inviting teammates to approve posts and suggest edits, saving posts to public Facebook and Twitter pages that I do not own, so that these can be chosen to be published or not by the page's owner on their Planable account.

  12. 6

    A virtual office for connecting with your remote co-workers

    Sammy Schuckert
    Sammy Schuckert5Co-Founder & CEO @ thangs · Written
    Sammy Schuckert made this product
    We use Lito alongside Slack, Trello, Box, and Google Docs, and Calendar. Lito drastically reduced the number of chat messages we sent on Slack. It helps us to feel more connected through voice. The included screen sharing capability right from the browser is a great feature to share your desktop with your teammates quickly – no need to set up a dedicated call anymore only to share your screen.
    • John Caffier
      John Caffier❤️ Science, people & innovations.

      I really appreciate the platform and I’m using it with my remote peers constantly. It kinda reminds me of Ventrilo or Teamspeak but for business, and everybody can enter with just one link, which is a really cool thing! :)

    • Ondrej Homola
      Ondrej HomolaUX Designer | IBM Design

      I found it better than teamspeak, skype or appearin. Very simple to use and it felt very stable. All the little details and graphics are spot on :)

  13. 5

    The All-in-one Product Management Platform

    Iryna Maniuk
    Iryna Maniuk6Marketing manager · Written
    Simple, budget-friendly and with all necessary task management features. - One tool for the whole company (no need to buy different tools for tech and non-tech teams) - Kanban and Scrum support - Quick team communication (threads, mentions in commenting) - File sharing - Easy-to-use and doesn’t require much time to master Give it a try for sure :)
    • Yarik |

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w a few PH products 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  14. William Jeffery Gray
    William Jeffery GrayTeam leader at Gray Creative · Edited
    We use Samepage and couldn't live without it. It has all of the collaboration tools we need in one place: * team chat * video conferencing * real-time document editing * file sharing * task management * shared calendars We're a design agency. We use Samepage to share our art files, videos, etc. with our clients, but we also use it internally to manage our projects because it does such an amazing job of letting us share progress and ideas easily. Check out
  15. 11

    User-friendly timetracker for freelancers and teams

    I think that in team management, time tracking is also important. So, I advise you to try TMetric - this tool helps for transparent team monitoring
    • We have used it for 6 month, we were looking for a tool to increase the efficacy of our time tracking and productivity, and TMetric turned out to be perfect! It's ingrained in our daily routine now. Highly recommended!

    • I am glad to share my personal opinion about TMetric - time tracker for Linux.

      TMetric helps you to be more productive and manage your tasks and time. When I started to use TMetric I have noticed that I became more productive at work as I know how much time I spend for each task and I managed to reduce the waste of time.

  16. 4

    Next generation CRM and shared inbox for Gmail

    Adeline Casagranda
    Adeline CasagrandaGraphic designer at Gmelius · Written
    Adeline Casagranda made this product
    With Gmelius you'll get a great experience of team collaboration tools in Gmail. Keep an eye on every project of your team with Kanban boards. Assign email, Share notes, your Inbox, as well as templates to optimize your workflow on a daily basis.
    • Olivier Hamel
      Olivier HamelCo-founder @Prodibi

      I switched to Gmelius from a competitor earlier this year and I could not be happier with that. I rediscovered some CRM features that I have missed before. Highly recommend.

    • Miriam Schwab
      Miriam SchwabFounder & CEO, Strattic

      I'm a huge fan of Gmelius. Ever since I discovered it, it has made my emailing sane. The Snooze feature that then resurfaces emails automatically that didn't get a response means I can send it and forget it. I've used the mail merge feature to survey clients and it was amazing.

  17. 3

    "The Best Team Communication App for Remote Teams" - PC Mag

    Manuel Frigerio
    Manuel FrigerioMaker of @maitre_app · Written
    Calm, mindful communication. What else do you need? ;)
    • Antoine Frédéric
      Antoine Frédéricproductivity expert

      It's definitely my favorite app. Way better than Slack ! You can have messages and threads in the same place. Communication at its best

  18. David Michael
    David MichaelDigital Marketing executive, Contus · Written
    I will suggest Contus Fly, It is a solution to build a real-time chat app in android & iOS. It helps enterprises overcome the shortcomings of security, user moderation, scalability as in common chat apps with an enterprise-grade chat app of their own.
  19. Nandini Sharma
    Nandini SharmaMarketing Engineer · Written
    ProofHub is an online collaboration and project management tool to manage your projects effectively. With ProofHub, your teams, clients and all the project communication stays in one place. There's no need of investing in too many different tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time.
  20. 2

    Recorded and transcribed calls for team collaboration

    Antony Bearpark
    Antony BearparkGraphic and Web Designer · Written
    Antony Bearpark made this product
    Our team uses to send and receive messages and files. We have our clients on too who each have their own Organization that they can invite specific members too to collaborate with, without having to switch accounts or platforms. Each of our team members are connected to the right companies which is all organised under one roof. Additionally, we record all our calls, so everyone can see what they need to do. The calls are automatically transcribed via the software and later on we can search through the messages to see what was said in the calls. It's pretty clever really!
    Venetia Lipscombe
    Venetia LipscombeProduct Manager, · Written
    Venetia Lipscombe made this product
    We did build this initially for our own use, but being able to replay calls I've had to check what the client said they wanted is so useful. Last week myself and a colleague were arguing over what one of our clients meant by a certain requirement, and when replaying the call we realised that we interpreted what he said completely differently! Very glad we could refer back to it so we could sort out our misunderstandings between ourselves instead of asking our client again.
    • MUJO
      MUJODouglas Higgins, CEO

      Extremely helpful when collaborating on projects with several external partners.