What productivity tools can you recommend for personal & work uses?

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52 recommended
  1. 178
    Trello

    Organize anything, together

    Lisa Dziuba3Swift Learner & FlawlessApp.io Founder · Written
    Try to organise your work tasks and set up deadlines :)
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    Sam Taylor3Founder @ AUM Studio · Written
    With trello, you can organize every aspect of you project: programming: Divide your project in tasks, with that you can keep control each task, of what task are being working on and what do not, design: patterns, layouts, images, videos and more, you add pictures and photos to the cards. evaluations: In trello, you can have various columns, one for each management porpuse, one task pool, one for people working on an especifid task, one for completed task (waiting for review) and one task completed, reviewd and aprove, that way you can have a work flow that its easy to supervise and not overwalmaing to the team
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  2. 105
    Zenkit

    The project management tool that grows with you

    Patrick SchüllerMarketing/SEO @Zenkit · Written
    Really great tool for project management and idea management. Offers many helpful views on your data and has great collaborative features. Also, scales with the size of the project. I and my team have been using Zenkit for a year now. It´s amazing! Love it!
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    Jutta ASoftware developer · Written
    Very flexible to use, with different views (e.g. Kanban, calendar... ) and as many custom fields as you need. Thanks to this flexibility, Zenkit can be adjusted to different types of work flow, from simple todo list to managing larger projects. I'm using Zenkit mainly as personal Kanban board - very happy with it!
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  3. 53
    Pomodoro Time

    Simple Pomodoro timer in your Mac's menu bar

    Lisa Dziuba3Swift Learner & FlawlessApp.io Founder · Written
    try work with timer :) When I feel that I waste my time, I start counting my actual work time.
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  4. 17
    Todoist

    Organize your life. Then go enjoy it.

    The natural language input makes entering tasks as easy as thinking about them. One of the best features. Its very simple but lets you go very deep if you want.
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    Hugo Fauquenoigrowth @todoist and @twistappteam · Written
    Hugo Fauquenoi made this product
    The best way to get yourself organized - for personal and professional uses.
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    Nora ConradOwner of NoraConrad.com · Written
    I love todoist! I used Asana before and that's a great option as well.
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  5. 16
    Slack

    Be less busy. Real-time messaging, archiving & search.

    Sam Taylor3Founder @ AUM Studio · Written
    Despite being a huge Google Calendar user, I also use another Slack bot that helps me to keep an eye on my daily meetings. The Cisco Spark Meeting Notes plugin on Slack allows you to get a direct message every morning with a layout of your day’s meetings, pulling in data from your calendar. It’s very easy to setup and it works great for getting the day ready and preparing agendas to keep your meetings productive.
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  6. 11
    RescueTime

    Analytics on your daily habits and productivity

    Sam Taylor3Founder @ AUM Studio · Written
    Manage your time. Time management tools like RescueTime can help you take control of your day. I use it to track how much time I spend on different websites and applications. The app is easy to set up and it runs in the background of your computer or mobile device, tracking, measuring and categorizing your activity. What’s great about this tool is that you can set goals then work toward achieving them, like spending a maximum one hour per day on email. RescueTime also provides a reporting dashboard so you can see exactly where you’ve been procrastinating and whether or not you achieved your goals.
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    Aswin BakshiFounder, Bordo · Written
    It gives you clear picture how much time you are spending on different websites and apps. It has a nice dashboard to see how productive you are.
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  7. 10
    Bear

    A beautiful, flexible writing app for notes and prose

    Rg EnzonI craft personal brands 🎉 · Written
    I personally use Bear for personal tasks. I also get to write drafts for upcoming blog posts that I wanted to post. I'm also a huge UI freak, so you should say that I'm pretty picky with apps I have installed on my phone. Anyways, check it out. You'll love it!
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    Luis Gabriel MartinsBrazilian working on a startup in Rio · Written
    Bear has become my go to app for taking notes, documenting, putting ideias into paper and many more. It's by far my favorite note taking app. It has a really clean interface, great for focused work, also markdown support, and organizational tags. I recommend this app for anyone.
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  8. 10
    Notion 1.0 Web + Mac App

    Docs, wikis, tasks – a minimal & unified workspace for teams

    Chris PorterMy passion is design, music & photos. · Written
    You can build a simple task list or you can create a full on project management system. You can manage just a list of clients or build the ultimate CRM. You can create a private notebook or build a full company plan to share with others. It's a great productivity system that you build yourself. Great for if you used every project management or CRM app and it was either underwhelming or overwhelming.
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    David MirandaFounder and Developer, Artisfy · Written
    I can't recommend this highly enough. Killer features for me are: nested todos, nested documents, and code blocks. It's so nice having a tool that I can keep literally every piece of content for my business inside of.
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  9. Gavin GleesonIntern @ Access Ventures & LVA · Written
    Trello, Slack, & Mailchimp are badass. Zapier links them together and makes them even more badass. Super easy to use & great customer support. I've streamlined & automated entire workflows at my internship with it. Pretty sweet.
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  10. 5
    Asana

    The task management tool, completely redesigned

    Nora ConradOwner of NoraConrad.com · Written
    Great task and project management tool!
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  11. 4
    Instant 5.0

    Personal analytics, now with a new dashboard & goals

    Shashwat PradhanCEO/Founder @emberify · Written
    Shashwat Pradhan made this product
    To automatically keep track of your time & have a better work-life balance.
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  12. 4
    Forest

    Focus for 30 minutes at a time. Or a tree will die. 🌳😵

    Pavan Sethi14building things. · Written
    One of my favorite apps :) Set a timer for how long you cannot touch your phone. The more time you stay focused, the more coins you get to plant virtual trees in your forest (if you touch your phone, your tree dies!). The best part is that coins can eventually be used to plant real trees!
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  13. 5
    Orcaso.io

    Gamify your team work and get things done super faster

    Deepak KumarCEO, Orcaso.io · Written
    Deepak Kumar made this product
    Orcaso.io is designed around the idea of gamification, in other words, play and fun. And play and fun are the main elements of turning a strenuous work into an enjoyable one. Orcaso.io is based on few simple concepts taken directly from games. Employees gather points by completing tasks, they get positioned on the scoreboard, and they compete against each other. Remember those old arcade games where you had a scoreboard and the kid whose name was in the first place was the coolest kid? In the meantime, all other kids committed hard to beat the high score. They worked so hard they became masters at the game. With Orcaso, you’re turning work into a game. Everything in Orcaso is built around this video game idea. If this sounds childish to you, then Orcaso isn’t a right tool for you. If you’re able to connect the two elements, then you’re ahead of the curve, and you can use the power of Orcaso.
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  14. 4
    Slite

    The note app for teams

    Axel Le PennecProduct Guy, Partner eFounders · Written
    Slite is the perfect app to gather team meeting minutes, learnings, processes, specs and all you need to manage your team's valuable knowledge.
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    Laure AlbouyAssociate @slite · Written
    Laure Albouy made this product
    For both personal and team note-taking! Makes content sharing and collaborating super productive for teams.
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  15. Ace QueenRetail Tech Enthusiast · Written
    I've used Wunderlist, Asana, etc. and have found TickTick to be the most comprehensive. Easy to use, clean design, deep features, shareable with others and importantly, fully offline capable when you're travelling.
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  16. 4
    Hygger

    The Сomplete Project Management Platform for Agile Teams

    Iryna Maniuk5Marketing manager · Written
    - balance of functionality and simplicity - intuitive, works well even for complete beginners - all to-dos are kept in one place - visual and easily tracked - reminders are lifesavers :)
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  17. 3
    Workflowy

    Turn your entire life into a list.

    Can't believe this isn't on here yet. I have been using this for 5+ years. Amazingly simple and brilliant.
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    Jean Paul MugiziSoftware Engineer for login.gov @18F · Written
    Workflowy works just like my brain and I am able to focus on dumping my ideas on paper rather than fiddling with UIs.
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  18. 3
    FocusList

    Daily planner & focus timer based on timeboxing and pomodoro

    Sam Taylor3Founder @ AUM Studio · Written
    Keeping Focused When things get really hectic, it can feel like all the days in a week merge into one where nothing specific gets accomplished. Age-old methods like the Pomodoro technique, in which you set a timer and work within a 25-minute intense session and a 5-minute break, are proven to help stay focused. But why not refine the practice? Resources like FocusList allow you to set these timers along with tasks to complete. This simple to-do list and timer mash-up provides a great way to keep focused on both the task and the big picture. Another more interactive focus resource is Forest, which is great for students thanks to its playful nature.
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  19. 2
    Yack.net

    Recorded and transcribed calls for team collaboration

    Antony BearparkGraphic and Web Designer · Written
    Antony Bearpark made this product
    Our team uses Yack.net to send and receive messages and files. We have our clients on too who each have their own Organization that they can invite specific members too to collaborate with, without having to switch accounts or platforms. Each of our team members are connected to the right companies which is all organised under one roof. Additionally, we record all our calls, so everyone can see what they need to do. The calls are automatically transcribed via the software and later on we can search through the messages to see what was said in the calls. It's pretty clever really!
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  20. 2
    Things 3.0

    Complete revamp of the original, award-winning task manager

    A perfect way to organise all your tasks
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    Woodyfounder @ pilcro.com · Written
    Amazing design
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