What productivity tools can you recommend for personal & work uses?

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80 recommended
  1. 203
    Trello

    Organize anything, together

    With trello, you can organize every aspect of you project: programming: Divide your project in tasks, with that you can keep control each task, of what task are being working on and what do not, design: patterns, layouts, images, videos and more, you add pictures and photos to the cards. evaluations: In trello, you can have various columns, one for each management porpuse, one task pool, one for people working on an especifid task, one for completed task (waiting for review) and one task completed, reviewd and aprove, that way you can have a work flow that its easy to supervise and not overwalmaing to the team
    Comments (1)Share
    Lisa Dziuba
    Lisa Dziuba3FlawlessApp.io Founder · Written
    Try to organise your work tasks and set up deadlines :)
    CommentsShare
    Gabe Cuevas
    Gabe CuevasI love startups · Written
    You cannot live without Trello. It's just not possible.
    CommentsShare
    • Lindsey Winsemius
      Lindsey WinsemiusMarketing, Author, Supermom

      I just started using this with my marketing team at work, and so far it seems to be an efficient way to coordinate on projects. Now if I can just remember to log in and actually use the boards...

    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

  2. 112
    Zenkit

    The project management tool that grows with you

    Patrick Schüller
    Patrick Schüller7Marketing/SEO @Zenkit · Written
    Really great tool for project management and idea management. Offers many helpful views on your data and has great collaborative features. Also, scales with the size of the project. I and my team have been using Zenkit for a year now. It´s amazing! Love it!
    Comments (1)Share
    Jutta A
    Jutta ASoftware developer · Written
    Very flexible to use, with different views (e.g. Kanban, calendar... ) and as many custom fields as you need. Thanks to this flexibility, Zenkit can be adjusted to different types of work flow, from simple todo list to managing larger projects. I'm using Zenkit mainly as personal Kanban board - very happy with it!
    CommentsShare
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

      Comments (2)
  3. 64
    Taskade

    A minimal and sharable task list.

    A fully powered task list that doesn’t require others to create an account and login. Makes it super easy to convince people to use it.
    CommentsShare
    • Ethan
      Ethan👨‍💻👨‍🎤 Making KanbanMail & Code The Web

      The best todo list app out there, really nice UI! It is very flexible - it can be used as a vertical Kanban, weekly planner, simple todo list, bullet journal or even for note taking! It can even be used for collaboration with a built in chat. TRY IT 😻

    • Just started using, really like the simplicity and the look

      Hope it won't be overloaded with features (except for critical ones, like moving tasks between lists)

  4. 57
    Pomodoro Time

    Simple Pomodoro timer in your Mac's menu bar

    Lisa Dziuba
    Lisa Dziuba3FlawlessApp.io Founder · Written
    try work with timer :) When I feel that I waste my time, I start counting my actual work time.
    CommentsShare
    • André
      AndréUX/UI Enthusiast | in ❤️ w/ innovation

      I love the idea that you can choose the task you wanna work on and when it's done, you know the time you spent on it.

  5. 33
    Todoist

    Organize your life. Then go enjoy it.

    The natural language input makes entering tasks as easy as thinking about them. One of the best features. Its very simple but lets you go very deep if you want.
    CommentsShare
    Hugo Fauquenoi
    Hugo Fauquenoigrowth @todoist and @twistappteam · Written
    Hugo Fauquenoi made this product
    The best way to get yourself organized - for personal and professional uses.
    CommentsShare
    Nora Conrad
    Nora ConradOwner of NoraConrad.com · Written
    I love todoist! I used Asana before and that's a great option as well.
    CommentsShare
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • Marta
      MartaFront-end, UI and UX designer

      Organize your life with pleasure. Add due date to tasks, tasks inside projects, subprojects and subtasks. Call your friends to join your project and assign tasks for them. Comment and add images on tasks. Have your tasks everywhere with nice apps. Love it.

  6. 30
    Slack

    Be less busy. Real-time messaging, archiving & search.

    Despite being a huge Google Calendar user, I also use another Slack bot that helps me to keep an eye on my daily meetings. The Cisco Spark Meeting Notes plugin on Slack allows you to get a direct message every morning with a layout of your day’s meetings, pulling in data from your calendar. It’s very easy to setup and it works great for getting the day ready and preparing agendas to keep your meetings productive.
    Comments (1)Share
    Gabriel Cuevas
    Gabriel CuevasFounder of cool things · Written
    Slack should be the only communication tool your organization uses. How else can you send auto-generated Giphy's during a much needed moment? The integrations are also badass.
    CommentsShare
    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

      Comments (0)
    • Amrith Shanbhag
      Amrith ShanbhagCommunity at Product Hunt & Feathrd

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

      Comments (4)
  7. 24
    Notion 1.0 Web + Mac App

    Docs, wikis, tasks – a minimal & unified workspace for teams

    Chris Porter
    Chris PorterMy passion is design, music & photos. · Written
    You can build a simple task list or you can create a full on project management system. You can manage just a list of clients or build the ultimate CRM. You can create a private notebook or build a full company plan to share with others. It's a great productivity system that you build yourself. Great for if you used every project management or CRM app and it was either underwhelming or overwhelming.
    CommentsShare
    David Miranda
    David MirandaFounder and Developer, Artisfy · Written
    I can't recommend this highly enough. Killer features for me are: nested todos, nested documents, and code blocks. It's so nice having a tool that I can keep literally every piece of content for my business inside of.
    CommentsShare
    • Kiran Kunigiri
      Kiran KunigiriA guy who makes cool stuff.

      Overall, Notion is like a bunch of widgets and management apps combined into one awesome package. I've been using it for several months now, and it works really well. It's most useful for team projects, where you can make an entire directory of pages for the different types of tasks you need to handle, and keep all progress and information synced into one app.

      Being able to move content blocks and pages around makes it very easy to organize, and the comment feature makes it easy to start a new thread to discuss a topic. Integration is also great, since I can embed code, videos, and even Google Drive documents. You can also customize the look and feel of pages (I love being able to set icons and header images for each page) to make them easily recognizable, and create complex layouts. There is a huge list of features that makes it possible to do almost anything you would want to do in a management/organization app.

      It's still improving, and they have a list of new features coming soon (the one I'm excited for is being able to assign tasks to people). There's an iOS app beta (that doesn't work on my device currently). There are a few minor bugs that I come across, but it's nothing that distracts you from using it. It's a solid app that I'll continue to use for both group and individual projects.

    • Brad Dunn
      Brad DunnProduct guy at @Ohno

      I actually was just so sick of confluence and was asking someone at #Productboard about what they use and they told me about this. It's just pretty fun to use. Also the free trial is helpful if you're a small startup.

  8. 20
    Slite

    The note app for teams

    Alex Louisy
    Alex LouisyCofounder & CEO at Upflow.io · Written
    Slite has just changed the way we take notes and share knowledge within our organisation. It's particularly helpful to share content with the existing team, and providing newcomers with the knowledge base they need. A real game changer in collaboration!
    CommentsShare
    Axel Le Pennec
    Axel Le PennecProduct Guy & Partner at eFounders · Written
    Slite is the perfect app to gather team meeting minutes, learnings, processes, specs and all you need to manage your team's valuable knowledge.
    CommentsShare
    Laure Albouy
    Laure AlbouyAssociate @slite · Written
    Laure Albouy made this product
    For both personal and team note-taking! Makes content sharing and collaborating super productive for teams.
    CommentsShare
    • Benjamin Pipat
      Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

      Comments (2)
    • Luc Chaissac
      Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

      Comments (2)
  9. 18
    Nirow

    Automatic habit & goal tracker

    Dallas Allison
    Dallas AllisonUI/UX Designer, Craftwork · Written
    I'm using this app everyday and it's working great. The UI is beautiful and attractive really. It also provide unlimited timers so I'm loving it
    CommentsShare
    Becky Simmons
    Becky SimmonsIT Executive | YouTube Product Expert · Written
    This app with several updates will get outstanding really. It provides all the functions I need and is working just great.
    CommentsShare
    • I have enjoyed using this app for the past month but can't justify the subscription price until the app more significantly differentiates itself from competitors. (There needs to be a lot more integrations to justify the price.)

      Also, I believe that you should completely own your own data, and I don't like how CSV export is a "premium" feature.

      Other than that, the UI is very clean, and I think other habit trackers need to embrace "automated" goal tracking like this.

    • Developing good habits is one of the foundations of a good life, and it deserves well designed tools. I believe Nirow it's one of those tools and I look very much forward to its development. It supports a variety of ways to track habits both manually and automatically, fitting plenty of scenarios. There is no excuse to not to try it and improve your life 1 habit at a time ;)

  10. 17
    RescueTime

    Analytics on your daily habits and productivity

    Manage your time. Time management tools like RescueTime can help you take control of your day. I use it to track how much time I spend on different websites and applications. The app is easy to set up and it runs in the background of your computer or mobile device, tracking, measuring and categorizing your activity. What’s great about this tool is that you can set goals then work toward achieving them, like spending a maximum one hour per day on email. RescueTime also provides a reporting dashboard so you can see exactly where you’ve been procrastinating and whether or not you achieved your goals.
    CommentsShare
    Aswin Bakshi
    Aswin BakshiFounder, Bordo · Written
    It gives you clear picture how much time you are spending on different websites and apps. It has a nice dashboard to see how productive you are.
    CommentsShare
    • Michael Bennett
      Michael BennettMarketing, sales, operations.

      I love Rescuetime and have used it for more than a year. Affordable and a great way to manage how you are spending your time. It's not yet a full solution, and will need to expand to iOS mobile and also provide a more robust solution for offline tracking.

    • Alexander Romanov
      Alexander RomanovChief Financial Officer

      Extremely helpful tool if one struggles to improve his/her daily productivity.

  11. 14
    Bear

    A beautiful, flexible writing app for notes and prose

    Rg Enzon
    Rg EnzonI craft personal brands 🎉 · Written
    I personally use Bear for personal tasks. I also get to write drafts for upcoming blog posts that I wanted to post. I'm also a huge UI freak, so you should say that I'm pretty picky with apps I have installed on my phone. Anyways, check it out. You'll love it!
    CommentsShare
    Luis Gabriel Martins
    Luis Gabriel MartinsBrazilian working on a startup in Rio · Written
    Bear has become my go to app for taking notes, documenting, putting ideias into paper and many more. It's by far my favorite note taking app. It has a really clean interface, great for focused work, also markdown support, and organizational tags. I recommend this app for anyone.
    CommentsShare
    • Justin Deardorff
      Justin DeardorffHunter/Gatherer of Ideas

      I searched high and low for a replacement to the Mac OS default Notes app, which is incredibly limited in functionality and insufficient for my needs. I had one twist - I needed to find a note taking app for Mac that did not sync or store notes in the cloud. Bear does just that and it happens to be great. I really enjoy the hashtag categorization system and ability to have multiple tags on a note. It's a twist on Evernote style tags, but with a lighter-weight style of notebook organization and management.

    • Scot Krueger
      Scot KruegerFounder of Krutech.com

      Overall I love Bear. It is beautifully designed. I love the simple interface and the ability to tag notes is amazing. It makes searching for old notes so much easier. This is better than Apple Notes and I love it so much more than Evernote.

  12. Gavin Gleeson
    Gavin GleesonFund Development at Working Solutions · Written
    Trello, Slack, & Mailchimp are badass. Zapier links them together and makes them even more badass. Super easy to use & great customer support. I've streamlined & automated entire workflows at my internship with it. Pretty sweet.
    CommentsShare
    Gabriel Cuevas
    Gabriel CuevasFounder of cool things · Written
    We love Zapier so much, we also integrated Proposable into it. Let your team know when you close a deal to multiple systems, push data from one SaaS to another. Genius. Oh, the Zapier guys are also pretty cool..
    CommentsShare
  13. 11
    Asana

    The task management tool, completely redesigned

    Nora Conrad
    Nora ConradOwner of NoraConrad.com · Written
    Great task and project management tool!
    CommentsShare
    Stefano Gorgoni
    Stefano GorgoniSEO/Growth/Optimization · Written
    Easy to use, full of features, fast... and it's a fantastic tool to implement GTD. Honestly, I find it hard to believe Asana has so few upvotes...
    CommentsShare
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  14. Ace Queen
    Ace QueenRetail Tech Enthusiast · Written
    I've used Wunderlist, Asana, etc. and have found TickTick to be the most comprehensive. Easy to use, clean design, deep features, shareable with others and importantly, fully offline capable when you're travelling.
    CommentsShare
  15. 7
    Airtable 2.0

    Beyond the spreadsheet

    Alexandra Martel
    Alexandra MartelWeb Marketing Enthusiast · Written
    AirTable organizes my whole life now. It completely replaced my CRM. I also use it to rate movies I watch with friends, as a personal CRM, to plan content for my blog and to keep track of my hours/bills/money. It's absolutely fabulous.
    CommentsShare
    • Seeing how Airtable has progressed since it first launched is quite impressive. My only qualm with the application is the level of effort one has to put in to get a project setup. After spending a couple hours trying to set something up I ended up giving up and setting up someting in sheets using formulas in 30 minutes.

    • Mina Zivkovic
      Mina ZivkovicBrand & Content Marketing, Canvas

      I have just started using it, so I'm still getting proficient at it. So far, I'm in love. I had been digging for a tool to help me with content management and strategy, and I couldn't be happier with what Airtable lets me do.

  16. 6
    Workflowy

    Turn your entire life into a list.

    Can't believe this isn't on here yet. I have been using this for 5+ years. Amazingly simple and brilliant.
    CommentsShare
    Jean Paul Mugizi
    Jean Paul MugiziSoftware Engineer for login.gov @18F · Written
    Workflowy works just like my brain and I am able to focus on dumping my ideas on paper rather than fiddling with UIs.
    CommentsShare
    • Pedro Paredes
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • Artem Ushanov
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  17. 5
    Forest

    Put down your phone and stay focused. Or a tree will die. 🌳😵

    Pavan Sethi
    Pavan Sethi19building things. · Written
    One of my favorite apps :) Set a timer for how long you cannot touch your phone. The more time you stay focused, the more coins you get to plant virtual trees in your forest (if you touch your phone, your tree dies!). The best part is that coins can eventually be used to plant real trees!
    CommentsShare
    • Daniel Kiedrowski
      Daniel KiedrowskiCode Ninja | Game Developer | AI Wizard

      This is amazing so for. It really keeps me going on my task t hand and let me leave my phone totally alone. The idea of growing something (for yourself) because of focussed time, is beautifully illustrated and simply a truth.

      I worked 6 hours yesterday, doing 25 minute chunks with 5-10 minutes of breaks in between. It really helped me to get something profound done.

    • (I am using Android 8.0)hi I found a hack in this app that I can use YouTube and playstore for hours but still the plant is intact and the app is running in background still I love the app and I make my 10 friend's to download the app

      Can you please add animals in the  forest and if we need to give the animals food we have to Winn the challenge.

      If we  don't give the animals food it will die

  18. 5
    Things 3.0

    Complete revamp of the original, award-winning task manager

    A perfect way to organise all your tasks
    CommentsShare
    Woody
    Woodyfounder @ pilcro.com · Written
    Amazing design
    CommentsShare
    • Chad Whitaker
      Chad WhitakerProduct Designer at AngelList ✌️

      I've been a Things user since 2007. Within the last couple of years Things 2.0 started to feel stale, and I found myself exploring other alternatives. Yet I could never end up replacing it.

      Thankfully, Things 3.0 comes out of nowhere with a completely redesigned experience that is fast, beautiful and it allows you to do everything with speed — the perfect recipe for a todo app.

      This app feels like it belongs on iOS 11 even though it was launched weeks before the iOS 11 beta was announced. It's that good!

      You still can't share tasks with others, but the great experience easily out weights that need.

    • lucas morales
      lucas moralesInteraction designer, Mobiento

      It took me a while to finally bite the bullet and buy Things3, but one week in I already knew this app would be the best to-do list I've ever used. I really like to-do apps and I've tried most of them, but Things is by far the best, I highly recommend it. The "Today" feature makes the whole difference!

  19. 5
    Hygger

    The All-in-one Product Management Platform

    Iryna Maniuk
    Iryna Maniuk6Marketing manager · Written
    - balance of functionality and simplicity - intuitive, works well even for complete beginners - all to-dos are kept in one place - visual and easily tracked - reminders are lifesavers :)
    CommentsShare
    • Yarik
      Yarikloliful.io | yaraslav.com

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w a PH product 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  20. 23
    TMetric

    User-friendly timetracker for freelancers and teams

    When I've started to use TMetric, I noticed that I managed to increase my productivity. Recommend it!
    CommentsShare
    I use TMetric Free Online Time Tracking Software & App for tracking my working activity. I like that TMetric has desktop and mobile apps, so I can track my time everywhere.
    CommentsShare
    • I have tried many time trackers before I started to use TMetric, but each of them has its own cons. TMetric combines user-frinedly interface and a wide range of useful functions and integrations. Integration with Asana was one of the essential points for me. Also I like that Tmetric has a mobile time tracking app, so you can keep tracking of your activity out of office too.

    • I use Redmine + TMetric to manage my working activity and keep tracking of working hours and I am fully satisfied with these tools. TMetric helps me to stay productive and reduce the waste of time. Tmetric provides me with detailed time and tasks reports