Ernest Semerda
Ernest SemerdaCofounder of (YC W17)

What is truly the best productivity app?

One you use at least twice per day for few months now and has had a dramatic impact on how you get stuff done.
Your recommendation
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48 recommended
  1. 96
    Taskade 2.0

    Team tasks, notes, and chat, in one unified workspace. ๐Ÿง โœ๏ธโœ…

    Evan Kimbrell
    Evan KimbrellFounder, Sprintkick ยท Written
    Taskade is simple, flexible, and super fun. Documents in Taskade can be displayed and edited in various views, from task list and kanban board to mind map... and it's free for teams.
  2. 97

    Realtime spreadsheet-database hybrid

    Ben Lang
    Ben Lang25Serial hunter ยท Written
    Airtable is great for organizing all kinds of data. Personal CRM, shopping list, work projects etc. It feels like the next generation of Excel.
    I use Airtable for everything from automagically tracking my day to planning a television series that I'm writing.
  3. Nancy Hamilton
    Nancy HamiltonUser Experience Designer ยท Written
    I've actually have been using an app called NoteLedge on the daily basis for managing my to-do lists, appointments and general notes. I like that everything I create in the app syncs across all of my devices and I can add notes to my Google calendar right away. It just helps me to stay on track of taking care of all my day-to-day activities when I'm busy running around.
    Elvin Lewis
    Elvin LewisUX Designer ยท Written
    Plus one to NoteLedge!
    Michael Sharp
    Michael SharpJava Software Engineer ยท Written
    Interesting design and tools. Very easy to use and keep things organized. I feel like my productivity has increased as well and since now I'm keeping a daily schedule, I'm more motivated.
  4. 63
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    All in one tool
    Elizabeth Alli
    Elizabeth AlliMindful Product Designer ยท Written
    This app is life changing! It's like Evernote on steroids. Notion is a pretty incredible and powerful tool for project (and in general, life) management. The ability to mold content exactly to my needs and map to my mental model with simple blocks and database connections has increased my productivity and sanity exponentially! Here's how I harness it for product design
    Mathieu Croset
    Mathieu Croset๐Ÿ‘‹ Technology enthusiast ๐Ÿš€ โค ๐Ÿœ ยท Written
    Game changer.
  5. 52

    A simple and beautiful app for 1:1s and team meetings ๐Ÿ‘

    Hiba Amin
    Hiba Amin5Content Marketing Manager ยท Written
    When most of your time is spent in meetings, it's extremely crucial that those meetings are productive. If they're not... you're going to end up having more meetings about meetings and get nothing done. SoapBox is a free one-on-one and team agenda tool and having recently started using it, I can confidently say that my meetings have been 10x more productive. SoapBox allows you to: ๐Ÿ’ป Collaborate on shared meeting agendas ๐Ÿ“ Take notes, comment and summarize what you discuss (as you discuss!) ๐Ÿ“ง Automatically email meeting notes ๐Ÿƒโ€โ™€๏ธ Add next steps and action items ๐Ÿ• Revisit past one-on-one, team meetings and discussions ๐Ÿ“… Sync meetings with your calendar ๐Ÿง Spark conversations with the SoapBox question suggester ๐Ÿ”— Integrate with Slack, Microsoft Teams and Google ๐Ÿ“Œ Have a personalized home page with all upcoming meetings, action items and more in one central place ๐Ÿ“šAccess a library of 40+ tried and tested agenda templates from other awesome managers Check out more ways SoapBox can supercharge ๐Ÿš€ your meetings here:
  6. 61

    The project management tool that grows with you

    You can take a look at Zenkit. It's a powerful tool to get things done, both for private usage and collaboration with teams! (Mobile app/ Desktop app/ Web version available)
  7. 46

    Organize your life. Then go enjoy it.

    Bryan M. Blanchot
    Bryan M. BlanchotMarketing Technologist from the Gen Z ยท Written
    Todoist is great to organise all your upcoming tasks, if you combine the power of the tool with one of the productivity methodologies like GTD it's almost guaranteed to make you more productive
    Millie Lin
    Millie LinProduct Designer ยท Written
    Great app that I've been a premium plan user for more than two years. Before Todoist I was on while some design and feature couldn't meet my requirement. Todoist is the one which helps me focus on daily tasks and easily work around among multiple projects (work, life, read later ...) as my habit.
    I've been using Todoist for a while now as a free app. It limits the functionality as in you can't see the list of your completed tasks, but has greatly helped me have a proper workflow. I use it in conjunction with Ultidash chrome extension. Ultidash bring Todoist integration on Chrome new page. This helps me to maintain focus on the important stuff to do and in the right order. Other times I can check the synced list of todos on my phone.
  8. 35
    Self Control (Mac)

    Avoid distracting websites

    James Hunt
    James HuntEntrepreneur. Coder. Marketer. Founder. ยท Written
    Block distracting websites is one of my main ways to be more productive and force myself to work. Self Control for Mac is free, and is an amazing bit of software. Been a daily staple for me for a few years.
  9. 36
    Paperform v2

    Make beautiful forms in minutes

    Paperform helps me to create good-looking online forms and pages that collect data, payments, and thanks to integrations โ€” automate whole business processes.
  10. Aleksandr Kushchynskyi
    Aleksandr KushchynskyiProduct manager, ntile ยท Written is a flexible platform for team knowledge bases. It helps structure, filter and group data with multifunction tables
  11. Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia ยท Written
    Try Toggl. You can easily manage your time using this hassle-free productivity app.
    Comments (1)Share
    George Sutton
    George SuttonFront-End Software Engineer ยท Written
    Good upp!
    Brittany Payne
    Brittany PayneSenior Software Developer ยท Written
    Good upp to track time!
  12. 39
    Atlas Recall

    A searchable photographic memory for your digital life

    Atlas Recall remembers everything you've seen on your Mac and everywhere you've been, and gives you the ability to search for anything. It's like Spotlight but with super powers. Highly useful.
  13. 28

    Part knowledge base, part collaboration space ๐Ÿง 

    Like Google Docs on steroids (in a good way). Currently managing all of my team's work there, powerful but lightweight.
  14. 28

    Analytics on your daily habits and productivity

    Jordan Gonen
    Jordan Gonentrying my best. ยท Written
    It is hard to know if you are being unproductive without the data! RescueTime is super easy to use and really helpful for understanding how you spend your time.
    Nima Gardideh
    Nima GardidehCo-Founder โ€“ย Pearmill ยท Written
    Productively is usually about productivity. RescueTime has helped me figure out where I'm wasting my time and try to cut those out as opposed to finding some silver lining in a todo list app.
  15. Best Collaboration app...
    anu radha
    anu radhaBusiness Development Executive ยท Written
    Troop Messenger for sure! It is definitely my all time favorite productivity app.
  16. 15

    Automatic time tracking for your Mac

    If you are serious about improving your productivity, you need to measure it first. That's why my app Timing automatically tracks how you spend time on your Mac. That way, you can later see how much time you spent procrastinating, e.g. on Facebook. By the way, I'm currently working on a brand-new version (with e.g. a productivity score), launching next month. You can sign up for the beta at
  17. 12

    Automatic productivity & time tracking for macOS

    Ivan Mir
    Ivan Mir4maker of Qbserve time tracking app ยท Edited
    Ivan Mir made this product
    While I'm the developer of the app, Qbserve definitely improved my productivity a lot. Seeing the performance in real-time right in the menu bar helped me become more focused and reach 180-190 productive hours a month (initially it was something like 120h).
  18. Mike Coutermarsh
    Mike Coutermarsh76Code @ GitHub ยท Written
    I use this too. I find there's 2 things I need to do to be most productive. 1. Decide on what to work on (pick what's most important) 2. Quickly get into flow state / deep focus I don't use all the features of this app, I just type in what I want to get done. And click start + enable do not disturb mode on my mac. Then I force myself to focus while the timer is going (pomodoro). That gets me in a good groove, then I can crank through a ton of work.
    Dima Bas Basov
    Dima Bas BasovWeb researcher, Bitcoin enthusiast ยท Written
    Best time tracker I've ever used. Pro version worth its cost.
  19. 9

    Find emails + phone numbers of businesses

    I have been using this magnificent tool for finding my prospects email addresses, and phone numbers. It is one of the most effective sales tools for fetching email address and phone numbers and a user can easily find the accurate data by using it on the top of LinkedIn, CrunchBase, Angellist, etc and it best for Growth.
  20. 8

    Note taking gets even simpler

    Vazgen Badalyan
    Vazgen BadalyanProduct & Analytics ยท Written
    This might be an obvious one for some people, however it's worth a mention. Information management hub for me.