Ernest SemerdaCofounder of Veryfi.com (YC W17)

What is truly the best productivity app?

One you use at least twice per day for few months now and has had a dramatic impact on how you get stuff done.
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11 recommended
  1. 14
    Atlas Recall

    A searchable photographic memory for your digital life

    Atlas Recall remembers everything you've seen on your Mac and everywhere you've been, and gives you the ability to search for anything. It's like Spotlight but with super powers. Highly useful.
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  2. 3
    RescueTime

    Analytics on your daily habits and productivity

    Jordan Gonentrying my best. · Written
    It is hard to know if you are being unproductive without the data! RescueTime is super easy to use and really helpful for understanding how you spend your time.
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    Productively is usually about productivity. RescueTime has helped me figure out where I'm wasting my time and try to cut those out as opposed to finding some silver lining in a todo list app.
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    • Michael BennettMarketing, sales, operations.

      I love Rescuetime and have used it for more than a year. Affordable and a great way to manage how you are spending your time. It's not yet a full solution, and will need to expand to iOS mobile and also provide a more robust solution for offline tracking.

    • Alexander RomanovChief Financial Officer

      Extremely helpful tool if one struggles to improve his/her daily productivity.

  3. 3
    Airtable

    Realtime spreadsheet-database hybrid

    Airtable is great for organizing all kinds of data. Personal CRM, shopping list, work projects etc. It feels like the next generation of Excel.
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    • Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  4. I use this too. I find there's 2 things I need to do to be most productive. 1. Decide on what to work on (pick what's most important) 2. Quickly get into flow state / deep focus I don't use all the features of this app, I just type in what I want to get done. And click start + enable do not disturb mode on my mac. Then I force myself to focus while the timer is going (pomodoro). That gets me in a good groove, then I can crank through a ton of work.
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    Dima Bas BasovWeb researcher, Bitcoin enthusiast · Written
    Best time tracker I've ever used. Pro version worth its cost.
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  5. 2
    Qbserve

    Automatic productivity & time tracking for macOS

    Ivan Mir3maker of Qbserve time tracking app · Edited
    Ivan Mir made this product
    While I'm the developer of the app, Qbserve definitely improved my productivity a lot. Seeing the performance in real-time right in the menu bar helped me become more focused and reach 180-190 productive hours a month (initially it was something like 120h).
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    • Kiran KunigiriA guy who makes cool stuff.

      This app is pretty awesome. They made it so detailed that when I walked away from my laptop for 20 minutes, instead of just logging whatever app I was on, it asked me if I was eating, sleeping, exercising, etc. since it knew I was away from the computer

      It logs every single website and app you visit, and almost everything has been categorized for you. You can even make your own categories and projects to specifically log as well. At the end, I can also look at everything I did with charts and a pie chart showing my overall time spent categorized into productive, neutral, and distracted, which is a really awesome way to get a quick overview.

    • Ted HanTechnical Lead, DocumentCloud

      Other activity trackers and systems for keeping organized have always stressed me out a ton. Qbserve is the first activity tracker i've used that i don't feel hung up or bad about using through the entire cycle of use. There are periods where i will stop tracking for a while, but Qbserve is always easy to jump back into and use. You get immediate feedback about what's going on, and the color tracking in the dock icon gives a great visual feedback mechanism as a reminder for how on track you've been (or not).

      Classification has gotten better, and the ability to triage stuff yourself is great. I wish there were some way to segment up my twitter use into work related, and time wasting, but that's my only complaint.

  6. 1
    Evernote

    Note taking gets even simpler

    Vazgen BadalyanProduct & Analytics · Written
    This might be an obvious one for some people, however it's worth a mention. Information management hub for me.
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    • Emily Kellerttech lover & travel freak & tractive PM

      Absolutely love Evernote. Use it for work and personal use and that is easy with the ability to make notebooks. Tags are super helpful as is annotating a document or editing a picture with Skitch. Makes my life easier and more organized!

    • David NeiraChape Fitness - Online Personal Training

      Evernote is a platform that allows you to organize, store, share and then search your information. Evernote impacts a business's productivity by streamlining the collection and distribution of critical information by enhancing its retrieval. Evernote's gives your business enhanced control of the information you own or information already collected by your employees. It's your business. It's your information.

  7. 1
    Freeter 1.0

    Switch between tasks and projects like a superhero

    Alex KaulResearcher & Maker · Written
    Alex Kaul made this product
    Freeter enables you to gather everything you need to work in one place and access them quickly and easily.
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  8. 1
    Self Control (Mac)

    Avoid distracting websites

    James HuntEntrepreneur. Coder. Marketer. Founder. · Written
    Block distracting websites is one of my main ways to be more productive and force myself to work. Self Control for Mac is free, and is an amazing bit of software. Been a daily staple for me for a few years.
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  9. 1
    Timing

    Automatic time tracking for your Mac

    If you are serious about improving your productivity, you need to measure it first. That's why my app Timing automatically tracks how you spend time on your Mac. That way, you can later see how much time you spent procrastinating, e.g. on Facebook. By the way, I'm currently working on a brand-new version (with e.g. a productivity score), launching next month. You can sign up for the beta at https://beta.timingapp.com.
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  10. 1
    Mate Translate

    Ultimate translation app for Mac, iOS, Chrome and many more

    Alexey ChernikovCEO at Twopeople Software · Written
    Alexey Chernikov made this product
    Translate text or speech between 103 languages. Curate your own Phrasebook–language learners love it! Save your words in word lists to boost your learning productivity!
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  11. 3
    TMetric

    User-friendly timetracker for freelancers and teams

    Katya SklyarovaMarketing Manager · Written
    Try TMetric, this time-tracking app can be integrated with Redmine, Jira and other project management tools to keep tracking of your progress and daily productivity.
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    Using this app with Asana flawlessly.
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    • I have tried many time trackers before I started to use TMetric, but each of them has its own cons. TMetric combines user-frinedly interface and a wide range of useful functions and integrations. Integration with Asana was one of the essential points for me. Also I like that Tmetric has a mobile time tracking app, so you can keep tracking of your activity out of office too.

    • I use Redmine + TMetric to manage my working activity and keep tracking of working hours and I am fully satisfied with these tools. TMetric helps me to stay productive and reduce the waste of time. Tmetric provides me with detailed time and tasks reports