Ernest SemerdaCofounder of (YC W17)

What is truly the best productivity app?

One you use at least twice per day for few months now and has had a dramatic impact on how you get stuff done.
Your recommendation
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86 recommended
  1. 128
    Taskade 2.0

    Team tasks, notes, and chat, in one unified workspace. 🧠✍️✅

    Evan KimbrellFounder, Sprintkick · Written
    Taskade is simple, flexible, and super fun. Documents in Taskade can be displayed and edited in various views, from task list and kanban board to mind map... and it's free for teams.
    Comments (2)Share
  2. 122
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Elizabeth AlliMindful Product Designer · Written
    This app is life changing! It's like Evernote on steroids. Notion is a pretty incredible and powerful tool for project (and in general, life) management. The ability to mold content exactly to my needs and map to my mental model with simple blocks and database connections has increased my productivity and sanity exponentially! Here's how I harness it for product design
    All in one tool
    Mathieu CrosetDesigner 👋 Technology enthusiast 🚀 · Written
    Game changer.
  3. 128

    Realtime spreadsheet-database hybrid

    Airtable is great for organizing all kinds of data. Personal CRM, shopping list, work projects etc. It feels like the next generation of Excel.
    I use Airtable for everything from automagically tracking my day to planning a television series that I'm writing.
    Pavan Sethi
    building things. · Written
    Toss up between Airtable & Notion, depending on your use case.
  4. Nancy HamiltonUser Experience Designer · Written
    I've actually have been using an app called NoteLedge on the daily basis for managing my to-do lists, appointments and general notes. I like that everything I create in the app syncs across all of my devices and I can add notes to my Google calendar right away. It just helps me to stay on track of taking care of all my day-to-day activities when I'm busy running around.
    Plus one to NoteLedge!
    Michael SharpJava Software Engineer · Written
    Interesting design and tools. Very easy to use and keep things organized. I feel like my productivity has increased as well and since now I'm keeping a daily schedule, I'm more motivated.
  5. 77

    A simple and beautiful app for 1:1s and team meetings 👏

    Hiba Amin
    Marketing @ SoapboxHQ · Written
    When most of your time is spent in meetings, it's extremely crucial that those meetings are productive. If they're not... you're going to end up having more meetings about meetings and get nothing done. SoapBox is a free one-on-one and team agenda tool and having recently started using it, I can confidently say that my meetings have been 10x more productive. SoapBox allows you to: 💻 Collaborate on shared meeting agendas 📝 Take notes, comment and summarize what you discuss (as you discuss!) 📧 Automatically email meeting notes 🏃‍♀️ Add next steps and action items 🕐 Revisit past one-on-one, team meetings and discussions 📅 Sync meetings with your calendar 🧐 Spark conversations with the SoapBox question suggester 🔗 Integrate with Slack, Microsoft Teams and Google 📌 Have a personalized home page with all upcoming meetings, action items and more in one central place 📚Access a library of 40+ tried and tested agenda templates from other awesome managers Check out more ways SoapBox can supercharge 🚀 your meetings here:
  6. 75

    Organize your life. Then go enjoy it.

    Bryan M. BlanchotMarketing Technologist from the Gen Z · Written
    Todoist is great to organise all your upcoming tasks, if you combine the power of the tool with one of the productivity methodologies like GTD it's almost guaranteed to make you more productive
    Millie LinProduct Designer · Written
    Great app that I've been a premium plan user for more than two years. Before Todoist I was on while some design and feature couldn't meet my requirement. Todoist is the one which helps me focus on daily tasks and easily work around among multiple projects (work, life, read later ...) as my habit.
    I've been using Todoist for a while now as a free app. It limits the functionality as in you can't see the list of your completed tasks, but has greatly helped me have a proper workflow. I use it in conjunction with Ultidash chrome extension. Ultidash bring Todoist integration on Chrome new page. This helps me to maintain focus on the important stuff to do and in the right order. Other times I can check the synced list of todos on my phone.
  7. 76

    The project management tool that grows with you

    You can take a look at Zenkit. It's a powerful tool to get things done, both for private usage and collaboration with teams! (Mobile app/ Desktop app/ Web version available)
    Zenkit it is. With the beautiful and aesthetic design, along with the chance for the users to make their own default view of the plan (including Kanban view, which I love; Hierarchy, List, and even Mindmap). You can also create numerous Workspaces and Collections. Last but definitely never the least - the adorable themes.
  8. 58
    Paperform v2

    Make beautiful forms in minutes

    Paperform helps me to create good-looking online forms and pages that collect data, payments, and thanks to integrations — automate whole business processes.
  9. 50
    Self Control (Mac)

    Avoid distracting websites

    James HuntEntrepreneur. Coder. Marketer. Founder. · Written
    Block distracting websites is one of my main ways to be more productive and force myself to work. Self Control for Mac is free, and is an amazing bit of software. Been a daily staple for me for a few years.
  10. Shamit KhemkaM.D. - SynapseIndia · Written
    Try Toggl. You can easily manage your time using this hassle-free productivity app.
    Comments (1)Share
    Brittany PayneSenior Software Developer · Edited
    Good app to track time!
    George SuttonFront-End Software Engineer · Written
    Good upp!
  11. 45

    Part knowledge base, part collaboration space 🧠

    Like Google Docs on steroids (in a good way). Currently managing all of my team's work there, powerful but lightweight.
  12. 41

    Analytics on your daily habits and productivity

    Jordan Gonentrying my best. · Written
    It is hard to know if you are being unproductive without the data! RescueTime is super easy to use and really helpful for understanding how you spend your time.
    Nima GardidehCo-Founder – Pearmill · Written
    Productively is usually about productivity. RescueTime has helped me figure out where I'm wasting my time and try to cut those out as opposed to finding some silver lining in a todo list app.
  13. 45
    Atlas Recall

    A searchable photographic memory for your digital life

    Atlas Recall remembers everything you've seen on your Mac and everywhere you've been, and gives you the ability to search for anything. It's like Spotlight but with super powers. Highly useful.
  14. Aleksandr KushchynskyiProduct manager, ntile · Written is a flexible platform for team knowledge bases. It helps structure, filter and group data with multifunction tables
  15. Best Collaboration app...
    Comments (3)Share
    anu radhaBusiness Development Executive · Written
    Troop Messenger for sure! It is definitely my all time favorite productivity app.
  16. 19

    Automatic time tracking for your Mac

    If you are serious about improving your productivity, you need to measure it first. That's why my app Timing automatically tracks how you spend time on your Mac. That way, you can later see how much time you spent procrastinating, e.g. on Facebook. By the way, I'm currently working on a brand-new version (with e.g. a productivity score), launching next month. You can sign up for the beta at
  17. 16

    Automatic productivity & time tracking for macOS

    Ivan Mir
    indie app developer · Edited
    Ivan Mir made this product
    While I'm the developer of the app, Qbserve definitely improved my productivity a lot. Seeing the performance in real-time right in the menu bar helped me become more focused and reach 180-190 productive hours a month (initially it was something like 120h).
  18. Mike Coutermarsh
    Used to build Product Hunt. Now GitHub · Written
    I use this too. I find there's 2 things I need to do to be most productive. 1. Decide on what to work on (pick what's most important) 2. Quickly get into flow state / deep focus I don't use all the features of this app, I just type in what I want to get done. And click start + enable do not disturb mode on my mac. Then I force myself to focus while the timer is going (pomodoro). That gets me in a good groove, then I can crank through a ton of work.
    Comments (1)Share
    Dima Bas BasovWeb researcher, Bitcoin enthusiast · Written
    Best time tracker I've ever used. Pro version worth its cost.
  19. 11

    The e-signature solution for your business

    Christopher WattsSoftware Development Engineer · Written
    If you're talking about productivity in business, I always recommend having a decent e-signature app at your disposal. It definitely boosts my productivity, and the app I started using just recently - DottedSign, has been nothing but great for me. I really like that you're able to use it both on your phone (an an app) and there's a browser version available as well. My signing tasks are accomplished at a faster rate, I'm less stressed about documents being signed on time and overall, it's a no-brainer for increasing your productivity and how you go about getting things signed.
  20. 10
    Quire Mobile 3.0

    Streamline your workflow with Quire Kanban board

    Peggy Chang made this product
    - FREE! - list view with endless tasks and subtasks - kanban board - multiple assignees - comments area, update in real-time, allowing me to discuss matters with teammates - set due dates - add tags, great for organizing tasks (filtering and sorting) - migrate from other tools: Asana, Trello, Wunderlist, etc.