What are the best collaboration tools for teams?

Looking for a platform that will allow a team to communicate (ask questions, receive answers, discuss); post/store documents; participate in polls and share results; and broadly search for content.
Your recommendation
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35 recommended
  1. 78

    Part knowledge base, part collaboration space ๐Ÿง 

    Simple and lightweight. Great for document collaboration and knowledge sharing.
    Pablo C
    Pablo Clife learning ยท Written
    Nuclino is good one ! However the price is some high
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

      Comments (8)
    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

      Comments (3)
  2. 63

    The command center for your social media team

    Vlad Calus
    Vlad Calus9CMO at Planable ยท Written
    Vlad Calus made this product
    When it comes to content collaboration for teams, Planable is the best choice. Planable is social media content collaboration platform for agencies, freelancers and marketing team. We bring team members and social content on the same page for better, faster brand storytelling. With Planable you can create social media posts, preview exactly how it looks like, exchange feedback, get approval and schedule posts directly to social media.
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia ยท Written
    With Planable you can create social media posts, preview exactly how it looks like, exchange feedback, get approval and schedule posts directly to social media.
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia ยท Written
    Planable helps you preview Facebook, Twitter and Instagram posts exactly as they will appear when published.
    • James Qualtrough
      James QualtroughDirector 572 Digital

      I've used this for some time and love the platform. It's simple to use and has been expanded to cover all the main social channels we manage for clients.

      Comments (2)
    • Arun Sathiya
      Arun SathiyaHappiness Engineer, Automattic

      I like two features: inviting teammates to approve posts and suggest edits, saving posts to public Facebook and Twitter pages that I do not own, so that these can be chosen to be published or not by the page's owner on their Planable account.

      Comments (0)
  3. 55

    The project management tool that grows with you

    I use Zenkit everyday to work! You can set up different teams, assign tasks, communicate and comment, share documents, etc. With just one click, you can change the view from list to kanban, table, mind map or calendar, depending on your need. I especially like the Kanban view, because it allows me to track the progress of projects visually. Oh, it can also sync across all devices (web, desktop and mobile app)!
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

      Comments (2)
  4. 28

    The note app for teams

    Really great tool for collaborative writing, team notes, internal KB. No poll option, well, not yet anyway :)
    Was love at first sight with Slite! Loved the beautiful design, it's simple to work on same document with your team and it's not cluttered with thousands of formatting options so you're focus on writing and building knowledge with your colleagues not figuring out how it works. Worth a try!
    • Benjamin Pipat
      Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

      Comments (1)
    • Luc Chaissac
      Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

      Comments (3)
  5. 20

    Be less busy. Real-time messaging, archiving & search.

    Srebalaji Thirumalai
    Srebalaji ThirumalaiMade in India. Startup enthusiast. Coder ยท Written
    Slack is designed for people to communicate effectively. Your requirements perfectly match slack. The best part is there are many useful integrations in slack which you can use it for your specific needs.
    It's a nice which combines chat, group chat, phone, conference, video, desktopsharing, video conference in one and many more things.
    sasmita pati
    sasmita patiI am a digital marketer & HR ยท Written
    Its great tool. Helps to assign tasks to team members also track finished tasks etc.
    • Amrith Shanbhag
      Amrith ShanbhagCommunity + Social at Product Hunt

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

      Comments (5)
    • Joรฃo Oliveira Simรตes
      Joรฃo Oliveira SimรตesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

      Comments (0)
  6. 22

    Make your teamwork better

    Philipp Bohn
    Philipp Bohn4VP Circuit and CEO blueKiwi software ยท Written
    Philipp Bohn made this product
    Circuit provides all of what you describe above + scalable, quality, integrated voice, video and screen share collaboration across desktop and mobile apps (iOS, Android), with an unlimited amount of messages even in the free version
  7. Pranavi Talla
    Pranavi Talla5Business analyst ยท Written
    For the remote working, Troop messenger is the best one for the business team, can collaborate easily with the team with well builds UI/UX design here we have a group and audio calls for business meetings.
    Tripathi Nair
    Tripathi NairDocumenting Tech Influence on People ยท Written
    For team collaboration troop messenger is the best app it has new features you can communicate with the team easily, it is compatible for all the devices and web series.
    lakshmi tadipatri
    lakshmi tadipatrifreelance Blogger ยท Written
    It is the best chat app for team collaboration, instant messaging, files sharing, video conference and many more which are in one on one screen.
  8. 12
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Great collaboration tool!
    Pavan Sethi
    Pavan Sethi19building things. ยท Written
    Notion is by far my favorite collaboration tool. It seems to mostly cover your requests to "allow a team to communicate (ask questions, receive answers, discuss); post/store documents; participate in polls and share results; and broadly search for content." I don't think you can create polls within Notion, but I'm sure you could figure out a workaround. I think you'd like it because it's great for creating and storing docs and it's super easy to communicate with other team members on specific things, rather than going back and forth in Slack.
    Marcus Richard
    Marcus RichardiOS developer ยท Written
    Notion is best the absolute best, I moved from Evernote, Trello, and Basecamp to this platform. It seriously does it all. The UI/UX and all functionality is superb. Even their support is great and fast.
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. ๐Ÿ“Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      โฑ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      ๐Ÿ“ฆ Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      ๐Ÿ“š Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      ๐Ÿ›  We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (๐Ÿ‘๐Ÿผ Congrats, Notion team) but dreaming of a few things:

      ๐Ÿ’ต Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      ๐Ÿ—ฃ Room to annotate and collaborate on images/PDF's etc.

      ๐Ÿ” Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      ๐ŸŽจ Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  9. 11

    A virtual office for connecting with your remote co-workers

    Sammy Schuckert
    Sammy Schuckert5Co-Founder & CEO @ thangs ยท Written
    Sammy Schuckert made this product
    Not storing any document or content, but Lito is a great tool for having real-time voice conversations and sharing your screen with your distributed team.
    • John Caffier
      John Caffierโค๏ธ Science, people & innovations.

      I really appreciate the platform and Iโ€™m using it with my remote peers constantly. It kinda reminds me of Ventrilo or Teamspeak but for business, and everybody can enter with just one link, which is a really cool thing! :)

      Comments (0)
    • Ondrej Homola
      Ondrej HomolaUX Designer | IBM Design

      I found it better than teamspeak, skype or appearin. Very simple to use and it felt very stable. All the little details and graphics are spot on :)

      Comments (0)
  10. Jon Maximus made this product
    FeetPort one of the most useful application to communicate between office and field team. Both teams will communicate in real-time, share information, comment on tasks in real-time and much more.
  11. 5

    Real-time team messenger tool

    Kesava Mandiga
    Kesava Mandiga15Curious cat. Writer. Explorer. ยท Written
    Flock is the team hub you're looking for - an easy to use app that helps teams work better together. Group chat, video calling, file sharing, polls with downloadable reports, powerful search and more - it has everything your team needs to get things done. Check out our interactive demo at https://demo.flock.com or sign up for our free plan to try it with your team. ๐Ÿ––
    • RJ Lewis Digital
      RJ Lewis DigitalRJ Lewis, Digital Consultant

      I love that flock is stable, easy to use and has a good base of application integrations. I typically miss flowdock, but the overall collaborative experience is better than slack. Been using a little over 6 mos.- couldn't pick that though

      Comments (0)
  12. 3

    Organize anything, together

    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia ยท Written
    Trello has an intriguing interface that resembles solitaire. Itโ€™s easy to learn and works well for monitoring projects and assigning tasks.
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia ยท Written
    It's one of the best technology providers that have empowered a staggering number of professional teams across the world.
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

      Comments (1)
  13. 3
    Loop Email

    Emailing for teams: Organize your Inbox into channels ๐Ÿ’Œ

    Ana Topoljski
    Ana TopoljskiSocial Media Manager ยท Written
    Imagine having all your correspondents stored automatically within a channel. All the emails, chats, files in one place. Yep, Loop Email makes it possible!๐Ÿ˜Ž
    • Loving the fact I can have one place to check my emails and messages. Obviously with this there are some advanced features still not there, but I can live with this given I now only have one place to search for all my stuff

      Comments (1)
    • Mateja Sefman
      Mateja SefmanHead of digital marketing

      Love how I can triage messages and emails in the same inbox. The files tab for every channel is a gem. Looping in a team is so powerful when I need help with my responses to clients. The bot is still under construction but he's getting some cool skills soon!

      Comments (1)
  14. 3

    Keeps people on the same page

    I use Basecamp 3.0 everyday at workplace. It's ''All In One'' platform and perfectly match with your requirements.
    Barry Goss
    Barry GossEntrepreneur | Investor | Author ยท Written
    I cover all the ins and out here in this short screencast (done in 2017 - now 10x more bells 'n whistles): https://youtu.be/REf_u8DPNXc
    • Agustin Esperon
      Agustin EsperonCo-Founder & Head of UX/Design at Wideo

      I'm a big fan not only of BaseCamp, but also their founders' books (Rework, Remote, Getting Real) and blog posts. Their work philosophy is amazing and it's reflected on the clean and concrete software.

      I really enjoy managing all aspects of my company with BaseCamp

      Comments (0)
    • Great and helpful app! I use Basecamp integration with TMetric in all my projects, for me this is the most convenient way to track my time for any activity in Basecamp

      Comments (0)
  15. 2

    A better way for teams to manage & share files, links & more

    Katarina Wajda
    Katarina WajdaBlogger @ Innerpieces.blog ยท Written
    Katarina Wajda made this product
    The discussion, post/storage, sharing, search features all apply! You can't make polls, but you can link to them from another source.
    • Matt Storeygard
      Matt StoreygardDirector - Connecticut Innovations

      I love Shelf! I've been using it for a while now and it really helps me find and organize my cloud content. As storage of information and ideas gets messier and messier, Shelf helps me feel organized, knowing I can get to anything I need with ease. I can't wait for the future integrations that will make accessing my information in the cloud even easier.

      Comments (0)
    • Theron Shreve
      Theron ShreveProduct Director, TechTarget

      It's been a great organizational tool for my own use, and it makes it easy to distribute specific items to different groups of other folks. Very effective and flexible overall.

      Comments (0)
  16. 2

    Turbo prototyping tool for websites ๐Ÿš€

    Yara Nevmerzhitskaya
    Yara Nevmerzhitskaya3Lead seo specialist, marketer ยท Written
    Allows sharing your ideas with team members or clients to collect feedback right on the prototype! All the edits will be displayed online. Must have tool for web design/account/product team. Moreover, Draftium is free
    • Stas Shyshkin
      Stas ShyshkinDigital Marketing Manager

      I have been testing alpha version of Draftium before the launch and must admit it has greatly simplified my work. So when I need to create a landing page, I make a quick wireframe (with copy) in Draftium and pass it on to UX designers. They already see what I want to get as a result and so we spend less time on numerous iterations.

      Comments (2)
    • Nicholas

      I have yet to use it, but from the video alone, it looks like something to further speed our process.

      Update: Loving this product. The makers are checking all the right boxes and what I love about it beyond the relatively generous free tier as well as the package this fits into, is the overall intent behind it. To cite a comment I made: "Absolutley love the motivation behind this: the combination of simplicity, speed and frictionless workflow paired with tasteful results," it just makes for an awesome combination not to be missed.

      Comments (1)
  17. 2

    Shared inbox for your team; in Slack

    Pablo C
    Pablo Clife learning ยท Written
    good to try
    Pablo C
    Pablo Clife learning ยท Written
    good to try
    Pablo C
    Pablo Clife learning ยท Written
    good to try
  18. 3
    Microsoft Teams

    Microsoft's Slack competitor

    Dana Todd
    Dana ToddEcommerce for made to measure clothing ยท Written
    We used Teams at my old workplace, which was a .NET shop so we were all-in on Microsoft products. I was ready to hate it but frankly it was so useful because of the native support for MSFT Office products and document storage. Much better than Slack for doc collaboration and project management, and can plug directly into Visual Studio for detail IT mgt. We were using an early version of it, and I assume it's gotten even better. The only thing that became an issue was the conflicts on the various logins because many of us had personal Live and Office 365 accounts which kept conflicting with One Note and Teams logins and sometimes people would put office work in their personal folders instead. Other than that, it was really a pretty solid product.
  19. 2
    Zoho Connect

    Collaboration software that brings your team together.

    Joe Lewis
    Joe LewisMaker of Hexopress.com & Writango.com ยท Written
    Been using it at work. Best way to keep in touch with the team and the rest of the company. Pros: Forum for company wide broadcasts. Intuitive UI Con: Code blocks are not yet supported in postings
    • Sham Sao
      Sham SaoTech executive

      This solution looks great for groups that need more than just messaging (Slack). If you're looking for just messaging, Zoho has their Cliq solution, which I've played with a bit and it looks pretty solid. But if you're looking to create a virtual space where a Group can collaborate and share in a more organized fashion, this looks pretty good to me based on my early use of it.

      Comments (0)
    • Complete suite to foster collaboration in my organization

      Comments (0)
  20. Mitesh Shethwala
    Mitesh ShethwalaFounder - Alagrand.com ยท Written
    Have been using Gridle since years for @alagrand.com & @youdedicated.com, I will strongly recommend this product!