What apps or products do you use to be more productive?

Any app that helps you take care of yourself and stay on task.
Your recommendation
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59 recommended
  1. 76

    Organize your life. Then go enjoy it.

    Todoist is a task manager that has an edge over the others, for me mainly because of the all the platforms that it is available on (which is critically important in today's multi-platform world), but also because of the number of integrations that are available and that work with it including integrations with Google Calendar, IFTTT/Zapier, Toggl, etc. It also has smart date scheduling, intelligent date parsing for a wide range of languages, templates and some other cool features that you get used to and attached to really quickly.
    Nora Conrad
    Nora ConradOwner of NoraConrad.com · Written
    I love ToDoist, I've tried 10-20 different task apps, but this one is my absolute favorite
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  2. 56
    The New Headspace

    Learn to meditate and live mindfully

    Niv Dror
    Niv Dror15VC at Shrug Capital · Written
    After hearing about Headspace over and over again from friends, and people like Kevin Rose and Sheryl Sandberg in podcasts, I made a commitment to give Headspace a try and make it a habit. I'm a few days in and love it. They really do focus a lot on the initial user experience, in baby steps, to get you to do the right things and make meditation into a consistent part of your day. It does help you clear your head, and it's only ~10 minutes a day. 🙏
    • Mandeep Singh
      Mandeep SinghA Maker & Startups Enthusiast

      I only went in for a quick 5 minutes session and I found it very soothing, so much that I nearly slept in the middle of the day. The voice over is very strong and in some ways better than Simple Habit. It does also have a great selection of content and as you might have guessed is getting into my shortlist.

      More info here: https://www.producthunt.com/@mesingh9/goals/3771/comments/625623

    • Evan McCoy
      Evan McCoyProject Strategist @ Big Nerd Ranch

      For those of you who want to become their best selves, Headspace is a fantastic intro to the world of meditation. Andy is a great guide and I've improved so much at work and home thanks to being more mindful throughout my day. Would highly recommend for people who want to live 'optimally'.

      If you're the kind of person who needs more extrinsic motivation, this may not be for you as the 'hook' to continue daily meditation is more nuanced and self-actualized.

  3. 47

    The project management tool that grows with you

    Siobhan O'Rorke
    Siobhan O'Rorke8Marketing @ Zenkit · Written
    Siobhan O'Rorke made this product
    Zenkit has been a total game changer for my productivity. I use it to track my personal work with simple lists (along with a pomodoro timer), but also use it to collaborate on anything from app development & support tickets, to marketing and PR activities with the rest of my team. It's super easy to use and surprisingly powerful.
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  4. 36

    Analytics on your daily habits and productivity

    John Ababseh
    John Ababseh10Epiphany Enthusiast · Written
    I would suggest trying out Rescuetime which helps me analyze how I'm allocating my energy each day another awesome product I use is Escape to track when I spend time in unnecessary websites.
    Théo Blochet
    Théo BlochetProduct Guy. Currently @GetQonto · Written
    I pair rescuetime's poor UX and visualisation to Gyroscope, so that every time I open a tab on Google Chrome, I know where I stand productivity-wise. I can also reflect at the end of the day or week on what context made me the most/least productive.
    AjokeeDesigner, developer. · Written
    I use rrescue time. It's a great tool to show how you are doing on productivity.
    • Michael Bennett
      Michael BennettMarketing, sales, operations.

      I love Rescuetime and have used it for more than a year. Affordable and a great way to manage how you are spending your time. It's not yet a full solution, and will need to expand to iOS mobile and also provide a more robust solution for offline tracking.

    • Shivam Dewan
      Shivam DewanDesign Guy. Product Guy

      Highly recommend!

  5. 22

    insanely simple free time tracking

    David Ng
    David NgDeveloper, Oursky Ltd · Written
    You don't need a timesheet to know where your time goes - by task, by category, by priority.
    I use Toggle everytime I sit down and work or learn/study something. This lets me know how I am spending my tim e on different tasks so I can evaluate my productivity. Also, it gets me to be more disciplined. Like Toggl is tracking me, so I have to either work it or stop it. Since it's tracking me, I don't wanna mess up the data coz otherwise threre would be no point tracking my time from the beginning.
    Love Toggl for being everywhere and in perfect sync. I Toggl it on and off from android, windows, chrome, browser tab or from an email I just received (Gmail).
    • Eduard Doloc
      Eduard DolocFront-End Programmer

      The product is great, it's flexible, dynamic, you can use it on almost any device (as app, not just web), but the pricing is pretty bad, I mean there is alot of cool features, but paying more for a user than the user's email hosting (google) is not ok.

  6. 18

    Note taking gets even simpler

    SandocheFounder of Kanbanote, Maker and Learner! · Written
    I cannot live without Evernote, I used it combined with Kanbanote to get a Trello Board and GTD.
    K Anirutha
    K AniruthaAssitant Manager : Procurement · Written
    Simple. Crisp.Just save your tasks as per priority and you are good to go! P.S : No matter what tool one uses, time management is required to keep yourself productive.
    Saajan Jain
    Saajan JainOnline Marketing Specialist · Written
    Its like my journal. From writing pitch, plans to proposals to action points, I use evernote.
    • Emily Kellert
      Emily Kellerttech lover & travel freak & tractive PM

      Absolutely love Evernote. Use it for work and personal use and that is easy with the ability to make notebooks. Tags are super helpful as is annotating a document or editing a picture with Skitch. Makes my life easier and more organized!

    • David Neira
      David NeiraChape Fitness - Online Personal Training

      Evernote is a platform that allows you to organize, store, share and then search your information. Evernote impacts a business's productivity by streamlining the collection and distribution of critical information by enhancing its retrieval. Evernote's gives your business enhanced control of the information you own or information already collected by your employees. It's your business. It's your information.

  7. 10

    The task management tool, completely redesigned

    Eric Ang
    Eric Ang4Digital Marketing Manager, O&C Resources · Written
    Simple yet very flexible task management software - i basically plan day to day work with it and focus to complete it day by day.
    Can't say it is better or worse than the competition, but Asana just does what it says it does. The UI is kinda flawless (need to mute email first tho).
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  8. 9

    A new OS for the human body

    Alyssa Maharani
    Alyssa Maharani@Google Launchpad Accelerator · Written
    Best personal analytics - and reminds me every time I open a new tab if you download the Chrome extension. I use it to track my life and integrate with all my existing apps (like MyFitnessPal, Spotify, RescueTime, Moves, Strava). Know what areas of your life you need to work on, set a goal and beat the goal!
    • James Hicks
      James HicksFounder, HicksNewMedia

      Great team working on a great platform.

      UI and relevance of data is front of mind with the team - which is a good thing.

      I've been a pro user since day 1 and truly recommend the platform

    • Jonathan Knegtel
      Jonathan KnegtelBuilding blockdata.tech

      It is nice app to see simple overviews of how much time you have spent Online, movement and places but you need to use those apps.

  9. 8

    Turn your Evernote into Trello

    SandocheFounder of Kanbanote, Maker and Learner! · Written
    Sandoche made this product
    I built this service and use it in my daily life for GTD purpose combined with Evernote of course. I cannot live without it anymore since 2014!
    Comments (3)Share
    Carlos Bernabeu
    Carlos BernabeuSerial entrepreneur from Madrid · Written
    Very good integration with Evernote, and with the new redesign, the UI is perfect!
  10. 7

    Beautiful project & task management for teams

    Alex Heeton
    Alex Heeton4Product & Technology consultant · Written
    I love Flow - been using it across multiple teams at 2 different startups now. Trello wasn't quite good enough, Flow is the next step up for me: more organisation but in a simple way. Not like Jira or anything that complicated. Highly recommended.
    Comments (1)Share
    • Alex Heeton
      Alex HeetonProduct & Technology consultant

      My favourite team management tool out of Trello, Basecamp, Asana and Pivotal tracker. My team was using the previous version of Flow for a couple of years, and this beta for the last few months. Psyched to see it all go live!

      P.S. Love the music in the video :)

      Comments (1)
    • Paul Stephenson
      Paul StephensonFounder/CEO, 47 Insights

      A great project and task management tool for teams. Allows you to create, schedule and manage projects and tasks, and keep any eye on progress quickly and easily. A 'Goldilocks' solution with just the right amount of functionality to get the job done. Perfect for marketing teams like us.

  11. 6

    Turn your entire life into a list.

    Moris Urari
    Moris UrariI'm a Product Designer from Brescia · Written
    Using a combination of Workflowly and Pomodoro I'm able to manage my tasks without losing (too much) time. I prepare a list of "to do today" with Workflowly in the morning with the tasks in order of importance then I give units of Pomodoro for each one (25 minutes). At the end of the day I check what I did and eventually postpone for tomorrow. I use to give 4 units for unexpected events and sometimes I'm able to save 1 unit for a Clash Royale session. ;-)
    • Pedro Paredes
      Pedro ParedesFullstack developer

      Usually my thoght process goes from general idea to multiple sub-ideas until I get to doable tasks. No other app that I've tried allows you to do this the way Workflowy does. They all let you group by tag, or notebooks or whatever but they are usually one level grups.

    • Artem Ushanov
      Artem UshanovPM at Adeptik

      Best outline and note-taking app for me.

      Using WF for:

      - projects list

      - clients list

      - "inbox", "tasks" and "later" lists in kinda GTDish style

      - quick note taking during meetings and

      Using WF everyday for two years, happy with it's simple efficiency. No automation at all, but you can invent any kind of workflow using tags and search. Lately company significantly improved their Android app, but it still need more.

  12. 18

    Planner, tasks & habits.

    Spencer P Shulem made this product
    Little bias here, but everyone one our team is maniacal about making a great (minimal) experience. While a lot of our users are students, we think it's because we do the basics great, but also offers the most "pro" features free. We also have some fun paid features: emoji's, themes, time estimating. We're constantly listening to our users, and on Android we just came out of beta with a beautiful new redesign. Our iPhone/iPad app is solid, clean, simple. We think you'll love it :)
  13. 5
    Instant 5.0

    Personal analytics, now with a new dashboard & goals

    Shashwat Pradhan
    Shashwat PradhanCEO/Founder @emberify · Written
    Shashwat Pradhan made this product
    With Instant I track my time spent on phone usage, places, travel, fitness & sleep automatically, also set goals. Helps me stay productive with weekly reports and maintain a work life balance.
  14. 5

    Automatic time tracking for your Mac

    Automates time tracking so I can figure out where I'm wasting time, as well as allowing for time tracking how long projects took - a super important feedback loop for getting better at estimating the amount of time it will take to finish a project, and therefore how much you should charge etc.
  15. 5

    Capture ideas, things to do and places to see

    I can organize my tasks easily and it's also fun because of with its beautiful and very easy to use interface. It has all useful features like folders, sub-tasks, reminders etc. Ticking those boxes makes me so happy!
    Todoist is great, but charges for basic features that Wunderlist includes for free.
    • Alex Pasternak
      Alex PasternakLead Software Developer, Kronos

      I've tried this app many times, but really fail to see what people see in it. It fails my basic use cases of even a grocery list, where I need to complete an item, have it hidden, then uncomplete it when it's needed again, easily.

      But then again, Todoist also fails this. Perhaps these are great for one-time use and throw away items. I use AnyList, and would otherwise use Paperless on iOS (or now Ikiru) before either of those.

    • Grigory Ptashko
      Grigory PtashkoHashnews, Developer

      If you're a minimalistic approach lover then you should definitely check Wunderlist. It's doesn't eat much resources if you keep it open all the time. Lists of tasks, starring tasks is the best simple and productive way of tasks' prioritization. It also has a great feature of adding a task or searching for a task without going to the main window. Just use a keyboard shortcut for this.

  16. 5
    Google Keep

    Save your thoughts, wherever you are

    Frans Leys
    Frans LeysSolutions Engineer at PieSync. · Written
    It's like a barebones Evernote
  17. 5

    Automatic productivity & time tracking for macOS

    Ivan Mir
    Ivan Mir4maker of Qbserve time tracking app · Written
    Ivan Mir made this product
    I made Qbserve to monitor my productivity automatically. It shows my real-time performance right in the menu bar and dock icons. Nowadays I fanatically follow its counter to get over 6 productive hours daily and study the timesheets to understand where my time goes. Combined with strict discipline, it got me to around 200 productive hours monthly.
    gerasim_sergeyCEO MacPlus Software, www.noteifyapp.com · Written
    I like Qbserve, especially notifications, but I can not remember the name :-)
    • Kiran Kunigiri
      Kiran KunigiriA guy who makes cool stuff.

      This app is pretty awesome. They made it so detailed that when I walked away from my laptop for 20 minutes, instead of just logging whatever app I was on, it asked me if I was eating, sleeping, exercising, etc. since it knew I was away from the computer

      It logs every single website and app you visit, and almost everything has been categorized for you. You can even make your own categories and projects to specifically log as well. At the end, I can also look at everything I did with charts and a pie chart showing my overall time spent categorized into productive, neutral, and distracted, which is a really awesome way to get a quick overview.

    • Ted Han
      Ted HanTechnical Lead, DocumentCloud

      Other activity trackers and systems for keeping organized have always stressed me out a ton. Qbserve is the first activity tracker i've used that i don't feel hung up or bad about using through the entire cycle of use. There are periods where i will stop tracking for a while, but Qbserve is always easy to jump back into and use. You get immediate feedback about what's going on, and the color tracking in the dock icon gives a great visual feedback mechanism as a reminder for how on track you've been (or not).

      Classification has gotten better, and the ability to triage stuff yourself is great. I wish there were some way to segment up my twitter use into work related, and time wasting, but that's my only complaint.

  18. 23

    User-friendly timetracker for freelancers and teams

    TMetric really helps me to be productive, as I see how much time was spent on the particular task. Besides, I've managed to reduce the waste of time in various social networks, as I saw detailed time report and was very surprised to realize how long were my breaks
    TMetric is a great tool. After several months of recording time, I immediately saw the benefit. I did not truly understand how much time I waste during the day. Luckily, Tmetric allows me to see how much time I spend on tasks not important to my real work, and where I can best spend that time instead.
    • We have used it for 6 month, we were looking for a tool to increase the efficacy of our time tracking and productivity, and TMetric turned out to be perfect! It's ingrained in our daily routine now. Highly recommended!

    • I am glad to share my personal opinion about TMetric - time tracker for Linux.

      TMetric helps you to be more productive and manage your tasks and time. When I started to use TMetric I have noticed that I became more productive at work as I know how much time I spend for each task and I managed to reduce the waste of time.

  19. 7

    Discover what runs a website in one click 🖥️ 🔍

    Jijo Sunny
    Jijo Sunnyfounder, Brew.com and BuyMeACoffee.com · Written
    Jijo Sunny made this product
    Saves time for designers and developers, and help them discover new stuff all the time!
    • Abhilash Jain
      Abhilash JainCustomer Success / Growth

      Its brilliant. It gives you a quick breakdown of what the site is made up of.

      My personal fav is that it tells you which theme a Wordpress site is using upfront also shows the extensions used.

      Must have for marketers / anyone interested in webdesign.

    • Erin Donovan
      Erin Donovansupport tech | corporate trainer

      This is a fun, little Chrome and Firefox add-on that doesn't take up much space, but tells you a lot of valuable information about what services run a website you search! I added the add-on to Chrome > navigate to a Website > click the WhatRuns Icon on my Chrome toolbar and voilà > see what runs! Learn a website's Analytics provider, Web Server, OS, Programming Language, and more! I like the clickable links to learn more, and that you can subscribe to sites. Check out their website and look up the Bug Bounty program: It's a simple idea that "rewards researchers for their efforts in finding out vulnerabilities in our (WhatRuns) product.

  20. 4

    Organize anything, together

    Khaled Sehly
    Khaled SehlyManaging Director, AirWayBill, S.L. · Written
    Tried Slack and Basecamp but liked Trello more as it gives you better organised layout. Although Slack bots are so cool! :)
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.