Chakib Tsouli
Chakib TsouliProduct Designer

Freelancers, what apps and services do you use the most?

Share your go-to apps and services you use to manage your finances, time tracking, productivity, workflows ... etc
Your recommendation
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60 recommended
  1. 125

    Organize anything, together

    Trello makes everything wonderful. Even clients who don't normally use Trello seem to understand it intuitively, and it's super flexible.
    It help me organize my personal and professional tasks! Very usefull
    Comments (2)Share
    Lương Xuân Tài
    Lương Xuân TàiMarketing in Đồ Gỗ Đẹp Info · Written
    I tried trello. Trello very well
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  2. 119

    Be less busy. Real-time messaging, archiving & search.

    Thalassa van Beek
    Thalassa van BeekOnline Marketing | Digital Nomad · Written
    Don't think I have to explain this one, do I? :-)
    Comments (1)Share
    John Pinelli
    John PinelliCaffeine Cognoscenti, · Written
    Great inner Company tool.
    I contact all my customer through Slack
    • Amrith Shanbhag
      Amrith ShanbhagCommunity + Social at Product Hunt

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

  3. 63
    My Desk

    A smart task manager for freelancers

    In terms of managing your productivity and keeping you on track, this app is awesome and super beneficial. It automatically creates tasks based on your projects + deadlines, helping you to stay super organized. Cleanest desk you'll ever own ;)
    Comments (1)Share
    Eva Reder
    Eva RederGrowh Hacker, Traveler, Founder · Written
    YES! I use AND CO (previously My Desk) every single day for invoicing, payments, expense tracking, time tracking and to-do's. Together with Asana this is my every-day setup.
  4. 38

    The project management tool that grows with you

    Before being part of the team, I was using Zenkit to manage my freelancing gigs. I used the Kanban board feature to death as it was perfect for visualising the projects I was working on, as well as the ones coming up. Having a tool that allows you to visualise makes tracking projects from multiple clients much easier. It was also free to use which is always a plus.
    I use Zenkit for almost everything. It offers me a great overview of my appointments & deadlines(calendar view), my tasks (kanban view) and I can set up my own financial overview (table view). Zenkit is also good for using it with productivity techniques like GTD.
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  5. 16

    Prototyping and collaboration for design teams

    I've found InVision awesome for live demo's of design work
    • Dennis Weinhardt
      Dennis WeinhardtDigital Designer (UI/UX/Web)

      I love everything about InVision.

      Since I started using it 3-4 years ago they improved so many things and added really useful features. They collaborate with so many top designers of the industry that they always know what we want. I really appreciate the effort, time and love they put into their products and it's always fun to use them.

      The tools I use on a weekly basis are:

      InVision (Webapp); Freehand; Craft;

    • Elena Avramenko
      Elena AvramenkoCo-Founder at PopAppFactory

      All my designers loves the service, but I am struggling to use it, I find its UI/UX uncomfortable and not obvious. The most terrible is a mobile version of the web-site, extremely slow.

  6. 17

    insanely simple free time tracking

    Thalassa van Beek
    Thalassa van BeekOnline Marketing | Digital Nomad · Written
    In addition to Trello & Slack, I use this every day.
    • Eduard Doloc
      Eduard DolocFront-End Programmer

      The product is great, it's flexible, dynamic, you can use it on almost any device (as app, not just web), but the pricing is pretty bad, I mean there is alot of cool features, but paying more for a user than the user's email hosting (google) is not ok.

  7. 15
    Loop Email

    Emailing for teams: Organize your Inbox into channels 💌

    Žiga Žužek
    Žiga ŽužekMedia Production Engineer · Written
    Loop brings team messaging to your inbox so you and your team can share emails and quick messages in one place. Loop is a secure email desktop app that works with your Gmail, Outlook or any Office365 account. Install Loop, connect it with your existing inbox, create your sales, marketing, management or any other project teams and start messaging.
    Ana Topoljski
    Ana TopoljskiSocial Media Manager at LOOP · Written
    It combines the best of both worlds, chat and email on one screen.✌🏻😊
    • Loving the fact I can have one place to check my emails and messages. Obviously with this there are some advanced features still not there, but I can live with this given I now only have one place to search for all my stuff

    • Mateja Sefman
      Mateja SefmanHead of digital marketing

      Love how I can triage messages and emails in the same inbox. The files tab for every channel is a gem. Looping in a team is so powerful when I need help with my responses to clients. The bot is still under construction but he's getting some cool skills soon!

  8. 16

    The task management tool, completely redesigned

    Task management, better than Trello.
    Comments (1)Share
    So good -- i feel like they could improve some features though
    Comments (1)Share
    By far the most effective way we found to track tasks and deliveries across a global team. Conversation rarely gets lost (opposite to slack) and helps to keep on top of things from a manager perspective. We are an event management and marketing agency. (so you get an idea of the scope of work it's used for).
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  9. Andrei Țiț
    Andrei Țiț3CX | Product Marketing · Written
    Great project management platform, packed with to-do lists, Kanban boards, time tracking apps, and an invoicing module - everything a freelancer needs to stay on top of their work and make sure they have enough to cover their bills. Did I mention that it's free for freelancers? Plus the folks here are warm and funny 😄 P.S. Don't mind the images on PH, the app has been updated since then.
  10. 11
    Airtable 2.0

    Beyond the spreadsheet

    LenaCo-founder of TRIBE · Written
    Good for tasks, storing and filtering data.
    • EU based companies are prohibited from exporting personal data to overseas-based service providers unless an exception applies. For Airtable, the only one that could apply is the Provacy Shield.

      Comments (0)
    • Mina Zivkovic
      Mina ZivkovicBrand & Content Marketing, Canvas

      I have just started using it, so I'm still getting proficient at it. So far, I'm in love. I had been digging for a tool to help me with content management and strategy, and I couldn't be happier with what Airtable lets me do.

  11. 11
    Bonsai Payments v2

    Simple invoicing & ACH payments for freelancers

    Paul Garreth
    Paul GarrethContent Strategist / Writer in NYC · Written
    Bonsai has been amazing for me. Definitely the best product out here.
  12. 8

    A forecasting app for freelancers, get better insights

    Pretty useful for forecasting work, invoicing, and more.
  13. 6
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Can't live without it.
    Pavan Sethi
    Pavan Sethi19building things. · Written
    As a team, we started out with Trello, moved to Airtable, and are now using Notion. In my opinion, it's the best tool for keeping up with tasks as a team and organizing all the information you need when working on a startup.
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  14. 5
    Wave Invoice for iOS

    New invoicing app from accounting company Wave

    All my $$ in one place
    Kaylynne Hatch
    Kaylynne HatchInternal Marketing Manager, Inflow · Written
    I WAY prefer using Wave over other tools. It's a cleaner, simpler interface and you can do both invoicing and accounting.
  15. Apptorium made this product
    To work productively
  16. Leo Bassam
    Leo BassamFounder, CEO at · Written
    Plutio is an all-in-one business management designed specifically for freelancers. It brings everything you need from projects and tasks to invoices and conversations into one centralized place.
  17. 4

    Free financial software for your small business

    LyondhurT&R Project Manager at Weta Digital · Written
    Simplest, most cost-efficient and great way to keep track of both finances and business banking transactions for independent professionals. The secure access to your online banking accounts and mobile apps to collect recipes and manage expenses is a plus you don't have to pay for; and it's actually quite a lot better than most in the game. As a longtime customer, I could not recommend them highly enough.
  18. 4
    CashNotify for Stripe

    Monitor all your Stripe accounts from your Mac's menu bar

    Julien Ma
    Julien MaMaking things: CashNotify, InviteRobot.. · Written
    Julien Ma made this product
    Stripe notifications, specifically designed for freelancers.
  19. 3
    The New Freshbooks

    Ridiculously easy to use invoicing and accounting

    It makes billing painless
    • Matt Pliszka
      Matt PliszkaCEO & co-founder @

      No matter if you're a self-employed person looking for an accounting solution or a small/medium enterprise co-operating with you accountant, FreshBooks makes accounting much easier to handle.

    • Victor Lukas
      Victor LukasMarketing Manager at Secret Recipe Cakes

      ave a tool that is responsible for accounting and payments in a precise way, correct and pleasing to customers, because with their bills templates you have personalization, and give the touch to your service.

  20. 3

    Instant scheduling, tracking, templates, polls in Gmail

    MixMax has a whole bunch of features built on top of Gmail that helps me schedule meetings, track email opens/replies, create email templates and scheduled email delivery. Since I use email every day, MixMax is part of my daily workflow as well. I use to use a bunch of separate apps or extensions to do some of the things MixMax covers in one clean solution. The best part, they are always improving functionalities and releasing new features all the time! Use my referral link if you want to try out their FREE edition: