Peter Kringdon
Peter KringdonContent Strategist / Designer

Which task management app works best for you and why?

I've bounced between a few—Trello, Asana, Things, good ol' pen and paper, etc. I find each has their own benefits, but I'm trying to find the one that works best with my workflow. With that said, I'd like to know specifically why you recommend your task management app over others, how you use it (workflow) and what else you've tried.
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25 recommended
  1. 15
    Asana

    The task management tool, completely redesigned

    Matthew Straub
    Matthew StraubDigital Engagement @singularityu · Written
    I've yet to find a platform that's simple and user friendly but includes enough robust options for customization to accommodate as many workplace needs as Asana.
    CommentsShare
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  2. 13
    Trello

    Organize anything, together

    Trello is the best for small teams imho coz its super easy and one can quickly join to the existing workflow.
    CommentsShare
    • Lindsey Winsemius
      Lindsey WinsemiusMarketing, Author, Supermom

      I just started using this with my marketing team at work, and so far it seems to be an efficient way to coordinate on projects. Now if I can just remember to log in and actually use the boards...

    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

  3. 7
    Todoist

    Organize your life. Then go enjoy it.

    Enric Enrich
    Enric EnrichSoftware Developer • Maker of Veern · Written
    It can be as simple as you want, and as powerful as you need. Available on all platforms, in multiple languages. It integrates with more than 60 services, and the list keeps growing.
    CommentsShare
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • Marta
      MartaFront-end, UI and UX designer

      Organize your life with pleasure. Add due date to tasks, tasks inside projects, subprojects and subtasks. Call your friends to join your project and assign tasks for them. Comment and add images on tasks. Have your tasks everywhere with nice apps. Love it.

  4. 6
    My Desk

    A smart task manager for freelancers

    Simply the best tool to help you manage your tasks and workflow. It creates tasks for you based on your deadlines, projects and contract terms, all managed in the app. It's the easiest tool I've used in a while and has saved me endless amounts of time trying to figure out what to focus on. Interactive and fun to use too;)
    CommentsShare
    Self-generated tasks is especially slick. Seems like AND CO knows what I need to do before I do...
    CommentsShare
  5. Jira is best suited to medium or big teams, I think works best for software dev teams. I find it a lil bit complicated for newbies
    Comments (1)Share
  6. 5
    Ora

    Agile task management, kanban, scrum, sprints and timers

    Vasil Enchev
    Vasil EnchevMaker of Ora.pm - Agile/Kanban/Time · Written
    Vasil Enchev made this product
    By far the newest and hottest one! Versatile and highly customizable!
    CommentsShare
    Nikolay Mihailov
    Nikolay MihailovSoftware Engineer at @oratask · Written
    Nikolay Mihailov made this product
    Best intuitive pm tool I have ever used
    CommentsShare
  7. 4
    Winio

    The fastest way to sync your team with ongoing projects

    John Murphy
    John MurphyCo-founder, Gateway Apps · Written
    These guys are just getting started but so far I've been very impressed with their simplistic design and openness to implementing feedback suggestions. I've been using Winio every day to manage the things I need to do across several different projects and it has helped me transition from a pen and paper solution. Highly recommended!
    CommentsShare
  8. 4
    Hygger

    The All-in-one Product Management Platform

    Iryna Maniuk
    Iryna Maniuk6Marketing manager · Written
    Atlaz wins over many tools in the functionality, simplicity and cost. It's as feature-rich as Jira (and has even more cool features) and as simple as Trello. Yet it's affordable for any team. And you don't need to buy any add-ons. Bonus: it's free for teams up to 5 people :)
    CommentsShare
    Kate Makovskaya
    Kate MakovskayaMarketing Lead, Growth Hacker · Written
    Kate Makovskaya made this product
    Atlaz is a complete project management platform for Agile teams. As lightweight as Trello, but with a variety of additional features, that can meet needs of any Kanban or Scrum team. E.g. Kanban, Sprint and Roadmap boards. As scalable as Jira, but designed for all teams in a company from development to accountancy. Besides, Atlaz is enhanced by advanced backlog with scoring and smartly manageable notifications.
    CommentsShare
    • Yarik
      Yarikloliful.io | yaraslav.com

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w a PH product 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  9. 3
    Outplanr

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Outplanr turns my to-do lists into real, feasible work plans, that also include time spent on meetings. I can visualize what my co-workers are doing in real-time and each person’s workload.
    CommentsShare
  10. Kadir Can KIRKOYUN
    Kadir Can KIRKOYUN@Scodeapp - CoFounder · Written
    Very good in team planning. It supports nicely with graphics.
    CommentsShare
  11. 3
    Basecamp 3

    The best version of Basecamp ever made

    Arturo Ojeda
    Arturo OjedaFounder at www.handy.la · Written
    The user experience is awesome, promotes async work, stops bothering with the "work can wait" feature, it has all the tools to run the company in one place (Slack + Drive + Todos + email)
    CommentsShare
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      Basecamp makes it much easier to manage the tasks your remote team is doing in a clean UI so that you get a good view of what is happening in the organizing. Amazing product!

    • Matt Pliszka
      Matt Pliszkaresearching SaaS software @ pickSaaS.com

      One of the more complex apps for managing projects, a good one for keeping your team updated about the activity on each project/task.

  12. 2
    Taskful

    A smart to-do list that divides up your tasks for the day

    Michael Hirsch
    Michael HirschFounder of Taskful · Written
    Michael Hirsch made this product
    Taskful is a smart to-do list and task manager app that helps you stay on track and meet your deadlines. It breaks down all of your tasks and only shows you what you need to do today, so you can stay focused and motivated. Whether you are trying to track your steps, drink more water, or read that book you haven't picked up in a while, Taskful is designed to help you get stuff done.
    CommentsShare
  13. 2
    MeisterTask

    Intuitive collaboration and task management tool for teams.

    Alex
    AlexPreparing something interesting. · Written
    Great, clean and mindpeaceful solution for small and medium teams. Just take a look at it's dashboard, it's awesome! What I do love mostly, comparing to the other solutions, the ability to link up one task to another saying that the task is blocks by another! That's great (I've seen this feature only in Jira, but it is quite expensive and uncomfortable for the small teams). To sum up, MeisterTask has a great and subtle design and a pack of features and abilities to be integrated with quite a number of apps.
    CommentsShare
  14. 2
    Wunderlist

    Capture ideas, things to do and places to see

    James Costa
    James CostaFounder & Creative Director @ Phuse · Written
    I've been using Wunderlist primarily for it's design, ease-of-use, and collaboration (primary use case is groceries with my wife, etc.). It's definitely not perfect as they were bought 2 years ago by Microsoft and their product is being retired for Microsoft To Do (which is alright, but doesn't have any collaborative features yet). Only other one I'd recommend would be Flow if you're working with teams / thinking about using it for work. I kinda wish they had an option for personal use!
    CommentsShare
    • Grigory Ptashko
      Grigory PtashkoHashnews, Developer

      If you're a minimalistic approach lover then you should definitely check Wunderlist. It's doesn't eat much resources if you keep it open all the time. Lists of tasks, starring tasks is the best simple and productive way of tasks' prioritization. It also has a great feature of adding a task or searching for a task without going to the main window. Just use a keyboard shortcut for this.

    • Alex Pasternak
      Alex PasternakLead Software Developer, Kronos

      I've tried this app many times, but really fail to see what people see in it. It fails my basic use cases of even a grocery list, where I need to complete an item, have it hidden, then uncomplete it when it's needed again, easily.

      But then again, Todoist also fails this. Perhaps these are great for one-time use and throw away items. I use AnyList, and would otherwise use Paperless on iOS (or now Ikiru) before either of those.

  15. 2
    Iris

    Visual collaboration mind mapping tool for your ideas

    Fariza
    FarizaAdventurer of a lifetime 😎 · Written
    Fariza made this product
    Good mind mapping tool, beautiful interface and very simple. Oh and it's free!
    CommentsShare
  16. 2
    Any.do - To-do list, Calendar & Reminders

    +20M people rely on Any.do to keep their lives under control

    Any.do
    Any.do20M People get things done with Any.do · Written
    Any.do made this product
    The #1 app keeping life under control and getting things done.
    CommentsShare
  17. chrille
    chrilleBusiness developer · Written
    Today is a browser-based to-do list. Now/Later, only 5 tasks at the time. Keeping it simple!
    CommentsShare
  18. Dmitry  Lunin
    Dmitry LuninSEO-Experts.com, CEO & Founder · Written
    We use Bitrix24 in our company
    CommentsShare
  19. 1
    Podio

    Manage, share, and get your work done smarter

    Easily customizable for your team's workflow.
    CommentsShare
    • One of my favourite must have tools. I've used it in many non-for-profit orgs as an alternative to disconnected and messy spreadsheets. I've seen it used in Film Festivals, Vounteer Rostering and Event Planning. It can also be an awesome Intranet alternative.

  20. 1
    OpenProject

    The leading open source project management software

    Open Source, and it has Kanban, Scrum (Scrumban), Gantt Charts, Tasks, Milestones, Calendar, Wiki, Repository, Reports. What more can one ask for?
    CommentsShare