Joe Martin
Joe MartinVP @CloudApp I Former Lead @Adobe

What are your favorite productivity apps?

My productivity stack... Slack, ToDoist, HelloSign, CloudApp, Zapier, G-Suite, Trello. What else should I give a try?
Your recommendation
πŸ€“ Have a recommendation? Join to share.
21 recommended
  1. 20

    An app to make your 1:1 and Team Meetings more productive

    Hiba Amin
    Hiba AminContent Marketing Manager Β· Written
    SoapBox is a one-on-one meeting tool used by over 30,000 managers. It's designed to help managers boost productivity, communicate more effectively and stay organized amongst their teams. Here's what you can do with SoapBox (free!) πŸ‘‡: πŸ’» Collaborate on shared meeting agendas πŸ“ Take notes, comment and summarize what you discuss πŸ“§ Automatically email meeting notes πŸƒβ€β™€οΈ Add next steps and action items πŸ• Revisit past one-on-one meetings πŸ“… Sync meetings with your calendar 🧐 Spark ideas with the SoapBox question suggester πŸ”— Integrate with Slack, Microsoft Teams and Google πŸ“Œ Personalized home page with all upcoming meetings, action items and more in one central place Check out more ways SoapBox can supercharge πŸš€your teams productivity:
    I didn't know how much I needed SoapBox until I tried it
  2. 14
    Zenkit 3.0

    Flexible project management you can share with the world

    Good tool which helps you and your team get things done and organized!
    • I love Zenkit. At first sight, it looks like an easy to use tool but if you have worked with it for a while it's getting better every minute. It got so many features and possibilities for your business.

      Comments (1)
    • The API gives me a lot of control over the issues and tasks I love being able to create items on a mindmap, and switch to Kanban, then action them with a Eisenhower matrix.

      Comments (1)
  3. 16

    Be less busy. Real-time messaging, archiving & search.

    Joe Martin
    Joe MartinVP @CloudApp I Former Lead @Adobe Β· Written
    Communication and distribution of content across a remote team. Great way to communicate instantly and efficiently and in line with threads
    Matt Sanders
    Matt SandersStudent at The Ohio State University Β· Written
    Slack is great for communicating with coworkers and other team members, no matter what type of team or workplace you find yourself in. It also integrates other apps into its software very well. Namely, the app Clever Google Ads integrates your Google Ad campaigns into Slack making things a lot easier.
    JoΓ«l Kai Lenz
    JoΓ«l Kai LenzSocial Community Builder Β· Written
    I'm a member of a tone of Slack Communities. Some of them are clients, others are just local communities. However, I feel you get the most out of Slack when you're less than 200 people. I am in large communities where you lose your interest because there are so many notifications coming in!
    • Amrith Shanbhag
      Amrith ShanbhagCommunity + Social at Product Hunt

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

      Comments (5)
    • JoΓ£o Oliveira SimΓ΅es
      JoΓ£o Oliveira SimΓ΅esDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

      Comments (0)
  4. Try collabee. Especially if you ever felt bothered by receiving too many notifications while you are at work. The best part of this tool is that you will never miss anything even if you are not constantly notified.
    Comments (1)Share
    It's basically a doc-based collaboration tool. You can assign tasks to different stakeholders, request for decisions from the managers, and plan events with this app. You can view your progress in a Kanban board too which helps you track everything visually. The file search feature is pretty powerful too.
  5. 6
    Woven Calendar

    An intelligent calendar

    Julie McHenry
    Julie McHenryMarketing Whisperer. Β· Written
    The fastest way to schedule and manage time. Takes the headache out of scheduling meetings - especially useful for scheduling on iOS. Smart templates, fully integrated scheduling links. No longer need to manage - or pay for - a separate calendar link tool.
    • Keegan J. Sard
      Keegan J. SardFreelance Consultant

      It's the best calendar app since Sunrise! I know big call but i'm beyond impressed with the tool and the team behind it. Their roadmap is impressive and they release new updates frequently. Highly recommend.

      Comments (0)
    • Anna Addoms
      Anna Addomstech enthusiast, early adopter

      Woven is the only way I access my calendar now. I feel that Woven for iOS has almost made desktop calendaring obsolete - I can now do everything on my phone, no computer required

      Comments (0)
  6. 6

    Organize anything, together

    Brett Hellman
    Brett Hellmanceo@matter β€’ former ceo@hall (acquired) Β· Written
    Great for small teams and it's free.
    Jyotirmay Samanta
    Jyotirmay SamantaCEO at BinaryFolks Β· Written
    Best for project management!
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

      Comments (1)
  7. Tim
    TimRemote Co-Founder of Β· Written
    Hey guys! We're about to launch the tool but I wanted to introduce it already. Achieved is completely new approach to team progress tracking. The principle is simple: Forecast your workday, track step by step your achievements & share it with your team. It's the Ideal to keep everyone aligned with business goals. Built with OKR, nomads, remote workers and fast scaling companies in mind. <3
    TimotΓ© Geimer
    TimotΓ© GeimerHead of Product & Marketing Β· Written
    +1 :-)
  8. 5
    CloudApp 4.0

    Lightning fast media sharing and screengrabs

    Joe Martin
    Joe MartinVP @CloudApp I Former Lead @Adobe Β· Written
    Homer pick... used it A LOT at Adobe then joined the team. Was perfect for exec comms, remote team management, and reducing iterations with design teams.
  9. 11

    Secure instant messaging system for any network

    Alexey Pikurov
    Alexey PikurovCommunication and security Β· Written
    Alexey Pikurov made this product
    To be honest, we are using our own product :) β€” own server β€” encrypted database β€” requires fewer resources β€” reliable in slow Internet connection β€” instant messaging β€” voice/video calls (one-to-one) β€” project management, etc.
  10. 2

    Discover your strengths and reach your career aspirations

    Brett Hellman
    Brett Hellmanceo@matter β€’ former ceo@hall (acquired) Β· Written
    Brett Hellman made this product
    Matter helps you perform at your best and continue to grow your skills.
    • Danielle Roubinov
      Danielle RoubinovDanielle; psychologist at UCSF

      Individuals are notoriously inaccurate at self-evaluation - we regularly over- and under-estimate how we're doing on professionally-relevant skills. The best way to keep a pulse on how we're doing is to get feedback from peers and colleagues. Up until now, this has been hard to come by - there really haven't been any good means by which to collect professional feedback on an ongoing basis. Matter makes it easy (really couldn't be easier) to send out a quick request for feedback (no lengthy surveys that will bother your supervisors or peers) that will help individuals identify strengths and weaknesses. Tracking progress over time is easy too - these are exactly the types of assessments that can be done repeatedly to provide information about whether you're reaching your goals. Great idea, great product!

      Comments (1)
    • Jonathan Simcoe
      Jonathan SimcoeFuturist, with reservations. //////\

      Matter has a simple, effective way at capturing genuine feedback. As they continue to evolve, I'm looking forward to seeing the ways they will innovate on how to give constructive critique to colleagues.

      Comments (1)
  11. 2
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Jorge Dieguez
    Jorge DieguezProduct Design Lead at Seger Studio Β· Written
    Definitely, Notion is one of the most flexible tools out there. We use it for kanban, calendars, spreadsheets, notes, wikis, minutes, organizing projects, collaborate, etc. One of the things I love the most is the infinite hierarchy. It really helps for organizing.
    JoΓ«l Kai Lenz
    JoΓ«l Kai LenzSocial Community Builder Β· Written
    This is hands down the best productivity app I use to date. It doesn't matter if I use it on my own or with a handful of co-workers. I feel you can do whatever you want it to do. The power of simple databases is just mindblowing and super cool to share. Give it a try and see what you can build with Notion!
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. πŸ“Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      πŸ“¦ Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      πŸ“š Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      πŸ›  We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (πŸ‘πŸΌ Congrats, Notion team) but dreaming of a few things:

      πŸ’΅ Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      πŸ—£ Room to annotate and collaborate on images/PDF's etc.

      πŸ” Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  12. 2
    Krisp Windows

    Mute background noise during calls

    Krisp is a productivity app which enables the users to mute background noise during calls. It works with all conferencing apps and headsets.
    • Ognjen Vukovic
      Ognjen VukovicUser Acquisition

      Been using it for some time, since it was in beta. Especially cool if you work inb community places, bars or anywhere out of office. I would reccommend it to everyone who has calls during his workday.

      Comments (1)
    • After you start using this, you forgot how bad the sound was without it. When I turned Krisp off, it was like surfing websites without Ad Blocker. To check it's capabilities I was making some weird sounds and at first I thought - "haha, I've tricked your algorithm", but after just 5 seconds BOOM! It learned and removed those noises! Just try it!

      Comments (2)
  13. 1

    A reliable & affordable bulk email service.

    Siddharth Kaushik
    Siddharth KaushikFounder of Β· Written
    Siddharth Kaushik made this product
    Best email marketing platform. Try for Free.
  14. Peter Gerard
    Peter GerardCo-founder @ Welcome, former Vimeo VP Β· Written
    I love the way Spark organizes my emails and makes it easy to see what's important.
    Comments (1)Share
  15. 1
    Unit Notes for iOS

    A simple and powerful note-taking app.

    Nazir Dashtiev
    Nazir DashtievProduct Manager & Co-Founder @ Unit Β· Written
    Nazir Dashtiev made this product
    Great for note-taking and organization of different types of content.
    Comments (1)Share
  16. Troop Messenger offers a host of amazing features.The app offers an amazing user experience and is easy to use. It boasts an excellent design and you can effortlessly call out team members as needed.
  17. eclipso Mail & Cloud
    eclipso Mail & CloudYour right to privacy Β· Written
    With our cloud-based UCaaS solution "eclipso Mail & Cloud" we enable private users and companies to use Apps & Tools for communication, organization and file sharing securely, easily and cost-effectively on one platform. With our concept of data economy and transparency, we make our contribution to more security and more privacy on the Internet. GDPR-compliant.
  18. Saksham Saxena
    Saksham SaxenaHi! I am Saksham and I love programming Β· Written
    Saksham Saxena made this product
    Really helpful as it saves times on searching up things and very helpful for valuables like documents and other valuables!
  19. 1

    One app to manage your entire small business πŸŽ‰

    Leo Bassam
    Leo BassamFounder, CEO at Β· Written
    Leo Bassam made this product
    Plutio is an all in one business management and productively platform. Everything you need from projects and tasks to proposals and invoicing, all in one intuitive and deeply customizable platform. No more multiple subscriptions and juggling between apps.
    • DigitalNomadFamily

      I've grabbed this Lifetime deal from AppSumo for $150 and it's been the most useful app we've come across. We mainly use it for invoices and project proposals, but we can keep track of the entire business in one easy to use dashboard. Love it!

      Comments (1)
    • Plutio is a very useful tool which can save a ton of time and impress your clients.

      Though it is still improving with a few features missing here and there, the team are very responsive and are constantly updating the platform.

      Comments (0)
  20. Sneha Mittal made this product
    Great for managing events, scheduling one on one meetings and coordinating multiple schedules within the organization.