Jerry Becker
Jerry BeckerAll Around Good Guy

What's your favourite tool for task/project management?

Looking for a simple tool my team of 5 can use that captures the most up-to-date status on all our tasks
Your recommendation
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35 recommended
  1. 75

    Organize anything, together

    Aishwarya Hariharan
    Aishwarya Hariharan3Marketing at Freshworks · Written
    How do I love thee Trello? Let me count the ways. I love thee for your kanban style approach to task management I love thee for your simple UI I love thee for your great content and I love thee for Taco (who can resist such an adorable dog)
    Comments (2)Share
    Trello it's a nice option. I'm using for one year ago and increase my productivity
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

      Comments (4)
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  2. 28

    Part knowledge base, part collaboration space 🧠

    A super simple and lightweight kanban board tool, a lot easier to use than Jira.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

  3. 19

    The project management tool that grows with you

    Zenkit is a powerful but simple task/project management tool for team collaboration. You can switch views from Kanban, table, to-do list, mind map, calendar with just a click. Although paid version is even more powerful, in your case you can start with free plan since it allows up to 5 members! Give it a try :)
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  4. 16
    Nifty: Project Management 2.0

    All-in-One Project Management Workspace

    Shiv Kapoor
    Shiv KapoorFounder & CEO, Nifty · Written
    Nifty is the first modern workflow and project management hub to consolidate all your work in one place. With Nifty, project managers gain the power to streamline requests, plan and prioritize projects, manage processes, digitally review assets, and report on work efforts.
    • Rim N. Kay
      Rim N. KaySoftware Engineer at Tech Rim Corporatio

      The Interface is very beautiful and one can manage very efficiently.

      The trial helps to understand and get familiar with the tabs and options that are available to use.

    • Vasyl Lagutin
      Vasyl LagutinDelivering great products on time!

      A fully functional trial is available for free even without providing credit card details!

  5. 16

    A beautiful organizer that integrates into your calendar

    Plan’s been great for my small remote team. We used to do daily stand ups in Slack to figure out who was doing what and if someone was blocked, but now we just use the dashboard feature in Plan and I can see what people are working on. I wish they had a few more integrations (Invision would be great) but best tool i’ve found so far
    • Lisa V Hofmann
      Lisa V HofmannGrowing the company VUTURE

      I searched for that so long. Try it out, it's easy and free. I tried so many other apps and they didnt have these functions or didnt do it good. This is a better google calendar generally.

    • This is exactly how a tasks/calendar should work. I have been searching for almost a year to find the right task software. Plan nailed it, I hope they continue to grow and take over the market.

  6. 7

    Realtime spreadsheet-database hybrid

    Anthony Da Mota
    Anthony Da MotaI upvote things that matter. · Written
    No question asked. Airtable is the best! This is Excel with super powers :)
    Comments (1)Share
    • Matt Bettiol
      Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. Vincent
      Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  7. 5
    Sortd for Gmail

    Trello for Gmail - Transform your email into organized lists

    Being that me and my team live in Gmail, we chose Sortd. The best decision we have made in a while.
    Being that me and my team live in Gmail, we chose Sortd. The best decision we have made in a while.
    Uber cool tool to transform Gmail to Trello style lists
    • Semira Amiralai
      Semira AmiralaiTechnical Recruiter

      I'm trying to discover the main difference(s) between Sortd and Drag. While Sortd is more mature, both are attractive products with great functionality. Keeping it simple is key for me (a minimalist). It's not clear what the differences are; anyone have inputs on this?

    • Sean Power
      Sean PowerHead of Sales, Refractiv

      Nice app to keep track of tasks within Gmail, email messages are turned into tasks giving you the option to select which category they fall into.

  8. Yelin Lee
    Yelin Lee4Global Marketing Manager · Written
    By far, I like collabee the best. What I like the most about it is that it helps you keep track of things. I have used other tools like Slack and although it is an amazing tool to exchange brief messages with your team members it does not have as much visibility on the whole workflow. I recommend using this tool on top of some other communication tools (if you absolutely need one. You can even use Skype for free for a small team) and streamline your process.
    Comments (1)Share
    I’ve seen tons of team collaboration services so far. Among them, collabee has a unique characteristic. All of features are engineered for deep work. I bet, you will instantly understand what I’m saying when trying the collabee service😄
  9. 6

    Be less busy. Real-time messaging, archiving & search.

    Jonathan James
    Jonathan JamesAlways Reaching. · Edited
    If all you need is a tool that keeps up with status by tracking todo items then I would just start a free @Slack ; Add all 5 members to it, and then add the /todo command ( to all the channels. As soon as anyone finishes a todo item everyone in the channel is instantly notified. In addition to this you can attach any type of file directly to the @Slack channel and even maintain the content of text-based files within channels too. Management tools greatly differ based on what types of tasks you need to manage, and what kind of content is required, and how it needs to be shared and consumed across your team, however... ...You have not provided a very clear picture of what you're managing at all, is it code? Is it graphics? Is it a more complex product/service testing/support/update system? Certain tools will likely provide better task management than others, some are much more complex in their offerings, and others are much simpler. Each tool mentioned so far is better suited for managing certain groups based on what they're actually doing, however, @Slack has so many integrations that you can most likely adjust it to perfectly manage what you're doing. Beyond this, it's quite simple (within a week or less) to create a BOT in @Slack that will actually work autonomously making your task of task management itself simpler and more streamlined/automated.
    Comments (1)Share
    • Amrith Shanbhag
      Amrith ShanbhagCommunity + Social at Product Hunt

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

  10. 3

    Agile task management, kanban, scrum, sprints and timers

    Vasil Enchev
    Vasil EnchevMaker of - Agile/Kanban/Time · Written
    Vasil Enchev made this product
    The totally biased answer here, but Ora is the best if you want to have all that power under the hood yet a simple and easy to use tool!
  11. 2

    The task management tool, completely redesigned

    Great pick!
    Comments (1)Share
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  12. 2
    My Desk

    A smart task manager for freelancers

    Couldn't think of a better app to use to help me manage my daily tasks and workflow. The tool simpy creates tasks for you based on your project, contract terms and deadlines all in the app. It's simple and intuitive to use and really helps your mind de-clutter and stay organized.
  13. Gaurav Agrawal
    Gaurav Agrawal18Coder, Thinker, Curious observer · Written
    I used it everyday , its awesome .
    Comments (2)Share
  14. 1

    Focus on building the software, not the tool.

    ChetData Engineer · Written
    Far faster than Asana, more powerful than Trello. Tends to be oriented more towards software projects.
    Comments (1)Share
    • Mark Brogowicz
      Mark BrogowiczLeading product at Portfolium

      I'm a huge fan. I've led two teams to switch to Clubhouse. The workflow is flexible, but constrained to keep things simple. The reporting is simple, but useful. The product addresses a hierarchy for software development, which helps to manage both short and long-term planning. This is done through User Stories, Epics and Milestones.

    • I've moved multiple clients from JIRA to Clubhouse. There is definitely less functionality but that's why it's better! It's not bloated.

  15. 2

    Project management platform for video producers

    Romain Biard made this product
    If you are managing video project, I think that you may be interested by @Strime. It has a very sleek interface, it's free to use and available in english, french and spanish. You can keep track of all the changes required by your clients on your productions in one single place, and work on them like on a todo list.
    Comments (2)Share
  16. Maxim Ananov
    Maxim AnanovDistraction Dimmer • · Written
    I've been using this one for years. I'm still on some grandfathered free plan, though. In addition to this I recently started using a whiteboard with sticky notes. It's more exciting to use and persistent unlike any app.
    Comments (1)Share
  17. 1
    Omnifocus 2 for Mac

    Put your life in perspective and get things done

    Not the cheapest solution around but the one that works the best for me. Give it a shot!
  18. Leo Bassam
    Leo BassamFounder, CEO at · Written
    Plutio is incredibly incredibly intuitive and visual designed for freelancers and small teams to track projects, tasks and even invoices.
  19. My favorite task management tool is ViduPM. This tool is my favorite because it has lots of features which end my need of purchasing other tools
  20. 1

    Real-time team messenger tool

    Not a task management tool per se, but comes with a really cool feature for managing tasks. You can create tasks, assign them and also set due-dates. I primarily use it for communicating it with the team. There's direct and group chat, video calls and all that stuff you'd need for collaboration. In my opinion, a task management tool should provide for communication needs as well. With seamless communication features, managing tasks is a lot more effective. By the way, it's free to use... :)
    • RJ Lewis Digital
      RJ Lewis DigitalRJ Lewis, Digital Consultant

      I love that flock is stable, easy to use and has a good base of application integrations. I typically miss flowdock, but the overall collaborative experience is better than slack. Been using a little over 6 mos.- couldn't pick that though