Jerry Becker
Jerry BeckerAll Around Good Guy

What's your favourite tool for task/project management?

Looking for a simple tool my team of 5 can use that captures the most up-to-date status on all our tasks
Your recommendation
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16 recommended
  1. 4

    Realtime spreadsheet-database hybrid

    Anthony Da Mota
    Anthony Da MotaI upvote things that matter. · Written
    No question asked. Airtable is the best! This is Excel with super powers :)
    Comments (1)Share
    • Matt Bettiol
      Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. Vincent
      Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

  2. 3

    Organize anything, together

    Aishwarya Hariharan
    Aishwarya Hariharan3Marketing at Freshworks · Written
    How do I love thee Trello? Let me count the ways. I love thee for your kanban style approach to task management I love thee for your simple UI I love thee for your great content and I love thee for Taco (who can resist such an adorable dog)
    Comments (2)Share
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  3. 2

    Be less busy. Real-time messaging, archiving & search.

    Jonathan James
    Jonathan JamesAlways Reaching. · Edited
    If all you need is a tool that keeps up with status by tracking todo items then I would just start a free @Slack ; Add all 5 members to it, and then add the /todo command ( to all the channels. As soon as anyone finishes a todo item everyone in the channel is instantly notified. In addition to this you can attach any type of file directly to the @Slack channel and even maintain the content of text-based files within channels too. Management tools greatly differ based on what types of tasks you need to manage, and what kind of content is required, and how it needs to be shared and consumed across your team, however... ...You have not provided a very clear picture of what you're managing at all, is it code? Is it graphics? Is it a more complex product/service testing/support/update system? Certain tools will likely provide better task management than others, some are much more complex in their offerings, and others are much simpler. Each tool mentioned so far is better suited for managing certain groups based on what they're actually doing, however, @Slack has so many integrations that you can most likely adjust it to perfectly manage what you're doing. Beyond this, it's quite simple (within a week or less) to create a BOT in @Slack that will actually work autonomously making your task of task management itself simpler and more streamlined/automated.
    Comments (1)Share
    • Amrith Shanbhag
      Amrith ShanbhagCommunity at Product Hunt & Feathrd

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

      Comments (4)
    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

      Comments (0)
  4. 2
    My Desk

    A smart task manager for freelancers

    Couldn't think of a better app to use to help me manage my daily tasks and workflow. The tool simpy creates tasks for you based on your project, contract terms and deadlines all in the app. It's simple and intuitive to use and really helps your mind de-clutter and stay organized.
  5. 1

    The task management tool, completely redesigned

    Great pick!
    Comments (1)Share
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  6. Gaurav Agrawal
    Gaurav Agrawal18Coder, Thinker, Curious observer · Written
    I used it everyday , its awesome .
    Comments (2)Share
  7. 1

    Focus on building the software, not the tool.

    ChetData Engineer · Written
    Far faster than Asana, more powerful than Trello. Tends to be oriented more towards software projects.
    Comments (1)Share
    • Mark Brogowicz
      Mark BrogowiczLeading product at Portfolium

      I'm a huge fan. I've led two teams to switch to Clubhouse. The workflow is flexible, but constrained to keep things simple. The reporting is simple, but useful. The product addresses a hierarchy for software development, which helps to manage both short and long-term planning. This is done through User Stories, Epics and Milestones.

  8. 1

    Project management platform for video producers

    Romain Biard made this product
    If you are managing video project, I think that you may be interested by @Strime. It has a very sleek interface, it's free to use and available in english, french and spanish. You can keep track of all the changes required by your clients on your productions in one single place, and work on them like on a todo list.
    Comments (2)Share
  9. Maxim Ananov
    Maxim AnanovDistraction Dimmer • · Written
    I've been using this one for years. I'm still on some grandfathered free plan, though. In addition to this I recently started using a whiteboard with sticky notes. It's more exciting to use and persistent unlike any app.
    Comments (1)Share
  10. 1
    Omnifocus 2 for Mac

    Put your life in perspective and get things done

    Not the cheapest solution around but the one that works the best for me. Give it a shot!
  11. Leo Bassam
    Leo BassamFounder, CEO at · Written
    Plutio is incredibly incredibly intuitive and visual designed for freelancers and small teams to track projects, tasks and even invoices.
  12. My favorite task management tool is ViduPM. This tool is my favorite because it has lots of features which end my need of purchasing other tools
  13. 1

    Real-time team messenger tool

    Not a task management tool per se, but comes with a really cool feature for managing tasks. You can create tasks, assign them and also set due-dates. I primarily use it for communicating it with the team. There's direct and group chat, video calls and all that stuff you'd need for collaboration. In my opinion, a task management tool should provide for communication needs as well. With seamless communication features, managing tasks is a lot more effective. By the way, it's free to use... :)
    • RJ Lewis Digital
      RJ Lewis DigitalRJ Lewis, Digital Consultant

      I love that flock is stable, easy to use and has a good base of application integrations. I typically miss flowdock, but the overall collaborative experience is better than slack. Been using a little over 6 mos.- couldn't pick that though

  14. Genius Project
    Genius ProjectMarketing Director, Genius Project · Written
    Cerri lets you plan projects and collaborate on tasks right from your inbox, or in their native family of apps
  15. 1

    Organize your life. Then go enjoy it.

    Todoist is hand down my favorite task and project management tool, it's simple, quick to add tasks, and easy to add reminders.
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  16. 3

    User-friendly timetracker for freelancers and teams

    Katya Sklyarova
    Katya SklyarovaMarketing Manager · Written
    TMetric + Redmine is the best solution for me. Besides, TMetric has its own task manager that can be used for creating your personal to-do list, assign tasks to team members, etc.
    • We have used it for 6 month, we were looking for a tool to increase the efficacy of our time tracking and productivity, and TMetric turned out to be perfect! It's ingrained in our daily routine now. Highly recommended!

    • I am glad to share my personal opinion about TMetric - time tracker for Linux.

      TMetric helps you to be more productive and manage your tasks and time. When I started to use TMetric I have noticed that I became more productive at work as I know how much time I spend for each task and I managed to reduce the waste of time.