Sander Saar
Sander SaarStrategy, Non-Linear, Disney

What is the best collaborative to-do management solution?

Remote teams sharing todos in a collaborative environment, ideally connected with google apps/gmail.
Your recommendation
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27 recommended
  1. 63

    Organize anything, together

    Alexander Tvar
    Alexander TvarCo-founder & C3PO | Insense · Written
    It is simple and powerful tool. I use it for team work. And for personal tasks, for example wedding preparations :)
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia · Written
    This is best for both personal and professional tasks.
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia · Written
    It offers the most extensive features for collaborative management.
    • Nick Allen
      Nick AllenHead of Marketing at FileInvite | Kiwi

      Brilliant for managing all your project backlogs in a Kanban fashion. Including a list for the DIY tasks around the house.

      As a Marketer I use this daily to manage workflow, sort ideas around future content and prioritize my activities. My team collaborate and report using handy integrations with Google and we use it as a Customer service and Sales script repository to store links to docs and how-to videos.

    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      If you aren't an organized person Trello allows for easy to see visuals that help keep projects on track. The team at Curexe has specifically used it to organize our bugs, new features, staging and production stages of our development.

  2. 46

    The task management tool, completely redesigned

    Sabra Rubinstein
    Sabra RubinsteinMarketing Manager at Avantpage · Written
    I'm a huge fan of Asana. I've tried lots of different project management tools and to-do apps, but Asana is by far my favorite. The free version has a ton of features, so many that we haven't even upgraded our team to the paid version lol. You can create projects in both a Trello style layout and a list layout. It also connects with G-Suit and Google calendar. They also have pre-made project templates that you can use. Check out the On-Boarding Asana template, it helped our team rapidly onboard the tool. :)
    OBJOBJ.COOL · Written
    Well-rounded, full-featured out of the box.
    Alexander Hanson-Smith
    Alexander Hanson-SmithCPO & cofounder of inploi · Written
    We use it for streamlining bug fixing between the product & tech teams - highly recommended!
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  3. 24

    The project management tool that grows with you

    Peter Oehler made this product
    Zenkit enables you to collaborate with team members and GTD easily! Everyone can switch views (Kanban, Table, To-do list, Mind map, or Calendar ) with one click. For your need, you can conncect your Gmail account with Zenkit via Zapier in few minutes, then you can sync two powerful platforms, and work on them!
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  4. 13

    Next generation CRM and shared inbox for Gmail

    Lina Yakunina
    Lina YakuninaMarketing & Bis Dev @ Gmelius · Written
    Lina Yakunina made this product
    Gmelius was created to make teams' collaboration easier and more efficient. Create shared labels and inboxes, assign tasks to set clear ownership and avoid double replies, visualize and manage your projects using kanban boards, exchange notes right on the side of an email...
    • Olivier Hamel
      Olivier HamelCo-founder @Prodibi

      I switched to Gmelius from a competitor earlier this year and I could not be happier with that. I rediscovered some CRM features that I have missed before. Highly recommend.

    • Miriam Schwab
      Miriam SchwabFounder & CEO, Strattic

      I'm a huge fan of Gmelius. Ever since I discovered it, it has made my emailing sane. The Snooze feature that then resurfaces emails automatically that didn't get a response means I can send it and forget it. I've used the mail merge feature to survey clients and it was amazing.

  5. 14
    Awesome Design Tools

    The best design tools for everything.

    Valia6All Problem Solver at · Written
    Valia made this product
    Check out this collection of 500 design tools. Here you'll find 26 collaboration tools, as well 🙃
    • Ahmed
      AhmediOS/macOS Engineer. Founder of Flawless

      I'm the part of the team and can be a bit biased. But this is the biggest design tools list so far with the best tools, explanation of the design tasks and huge variate of free offerings. I open it daily and use for my design tasks.

    • I saw how Lisa & Valia made this project. Inspired to see more and more tools done by women in tech!

  6. 10
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    I really love Notion. It's like a bunch of popular tools such as Trello, Evernote, Google Calendar and more combined into one, except everything supports live collaboration. This is an amazing tool and you get basically everything for FREE. I can see from other reviews that the free tier was limited... it is not so anymore.
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  7. 6

    Part knowledge base, part collaboration space 🧠

    Sini Luakkanen
    Sini LuakkanenPassionate about tech and tacos · Written
    It's a lightweight minimalist all-in-one collaboration tool, combining the cards and boards of Trello with real-time editing of Google Docs.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

      Comments (8)
    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

  8. Sandeep Kashyap
    Sandeep KashyapFounder, ProofHub · Written
    Sandeep Kashyap made this product
    ProofHub online proofing feature allows you to review, proof, and annotate files with markup tools. You can collaborate on designs and approve them right where you are.
  9. 2

    Organize your life. Then go enjoy it.

    Kunal Bhatia
    Kunal Bhatia51Co-founder & Design Lead @SlidesUp · Written
    Todoist is definitely a go to for collaborative lists. I use it for everything from projects with my startup team to grocery lists with my family. You can integrate nicely with your Google login and use it on almost any device.
    • haabe
      haabeDeveloper @ Snopp Designbyrå

      We were looking for a tool to replace Asana, and after initially testing Todoist, became certain it could be the tool for us. But sharing projects is a PITA. There's no easy way to let your team have access to all newly created projects. Also, the projects structure isn't shared, so sharing a new subproject causes havoc in the teammate's projects structure, and the teammate needs to manually configure the projects structure according to it's intended layout.

    • The Todoist app is ruthlessly efficient in helping me capture my tasks no matter when or where I am. Bring collaborators into a project, or a task is a snap. When I'm creating a recurring task, and hopefully a positive habit, or when I am reflecting on my productivity, Todoist works.

  10. 2
    Zoho Projects

    A tool to help you manage projects successfully

    Vijaykumar Sadagopan made this product
    Zoho Projects makes your work truly rewarding with its extensive planning, tracking and collaboration capabilities. It is a hassle-free tool that has a simple, easy-to-use interface and a mobile application that enables usage from anywhere, at anytime. Features like interactive feed and forums, comprehensive charts and reports, time tracking, issue tracking and task workflow automation makes this a go-to application for an all-round project management experience. Check out for more details.
  11. Enterprising Josh made this product
    Bitrix24 is free and is amazing as a group todo/task manager. In addition to what you'd usually expect (roles, time tracking, Gantt chart, deadlines, delegating), you also get a ton of collaboration tools - chat, videoconferencing, shared calendars, etc. Fully integrated with G Suite. See
  12. 1

    Trello for VCs!

    Loc Nguyen
    Loc NguyenFreelance marketer, loves code & numbers · Written
    It's better tailored to venture capitalists and financial professionals. It also allows for better visibility and collaboration between founders and funders.
  13. 1

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Hi! Outplanr was built to turn a simple to do list into a real work plan and it's focused on collaboration. But it doesn't have connections with google apps, except Google Calendar. Give it a try and see if it fits you 😀
  14. 1

    Real-time team messenger tool

    I use (also work at Flock) its in-built to-do app for managing personal as well as work tasks. Works perfectly for me since it enables to turn my conversations into actionable to-dos. What most to-do apps lack is the instant messaging capability. Flock overcomes this snag since the nimble to-do app built over its chat platform. And yeah, it's free!
    • RJ Lewis Digital
      RJ Lewis DigitalRJ Lewis, Digital Consultant

      I love that flock is stable, easy to use and has a good base of application integrations. I typically miss flowdock, but the overall collaborative experience is better than slack. Been using a little over 6 mos.- couldn't pick that though

  15. 1
    IC Project

    Simple but useful project management system

    Very nice tool for cooperation is IC Project because this system is complex. It combines many management tools. It does not require using several tools at the same time because everything is in this one system. In the system, you can organize projects, tasks, deadlines, mail, clients, employees and more. Functionalities: ✔️Project Management ✔️Tasks ✔️Calendar ✔️Monitoring and control ✔️Resource management ✔️Kanban cards ✔️Dashboard ✔️Streamand notifications ✔️Absences ✔️Messenger ✔️miniCRM 30-day free trial If you have up to 3 employees, you can use IC Project quite free all the time.
  16. 1
    Basecamp 3

    The best version of Basecamp ever made

    Curtis Smith
    Curtis SmithDirector Employee Experience: TrustToken · Written
    I always say that accountability and visibility are the legs of any good team productivity tool. Basecamp gives you perspective and clear insight into all happenings from a seamingly elevated perspective. It clears the noise and allows you to focus on the signals:
    • Johnathan Holland
      Johnathan HollandI truly obsess over helping others..

      Basecamp makes it much easier to manage the tasks your remote team is doing in a clean UI so that you get a good view of what is happening in the organizing. Amazing product!

    • Matt Pliszka
      Matt PliszkaCEO & co-founder @

      One of the more complex apps for managing projects, a good one for keeping your team updated about the activity on each project/task.

  17. Manuela Bárcenas
    Manuela BárcenasMarketing fellow at · Written
    Manuela Bárcenas made this product
    Fellow is the best tool for meeting collaboration. -Assign action items as your meetings evolve and add them to your centralized action item/to-do list. -Write talking points and meeting notes simultaneously. -Keep teammates accountable by following up on their assigned tasks. Oh... And it integrates with your Google Calendar and messaging apps like Slack to send you smart insights and reminders 👌
  18. 1
    Software For Projects

    Every task & project management software tool in one place

    Rich Peterson
    Rich PetersonBusiness Process Consultant 🚀 · Written
    Rich Peterson made this product
    Plenty of team collaboration apps in the task management section.
  19. 1

    Intuitive collaboration and task management tool for teams.

    Andrew Tomassetti
    Andrew TomassettiWe connect Homeowners and Contractors. · Written
    Works very well in organizing tasks into Projects, and then grouping them departmentally. It's a great space for keeping everyone on task and collaborating. I've tested out quite a few of the project management / Task management applications in the space. It's simple and intuitive with a nice UI.
  20. 2

    Realtime spreadsheet-database hybrid

    The free version of Airtable does everything Trello can do, but way better. For example, you can add new cards by copying and pasting line items from an excel doc or google sheet and toggle between a kanban board, excel sheet, and calendar view!
    • Matt Bettiol
      Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

    • Danielle A. Vincent
      Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.