Sander Saar
Sander SaarInnovation & Strategy

What is the best collaborative to-do management solution?

Remote teams sharing todos in a collaborative environment, ideally connected with google apps/gmail.
33 recommended
  1. 72
    Taskade 3.0

    All-in-one collaboration. Chat, organize, get things done!

    Dionis Loire made this product
    Taskade is designed for remote and distributed teams to get things done faster and smarter, anywhere. The app is available on web, mobile, and mac/pc, and integrates messaging and task lists in one place to make collaborating simple and fast. You can chat and work together on the same page.
  2. 64

    Powering millions of teams to work smarter, together.

    Alexander Tvar
    Alexander TvarCo-founder & C3PO | Insense · Written
    It is simple and powerful tool. I use it for team work. And for personal tasks, for example wedding preparations :)
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia · Written
    This is best for both personal and professional tasks.
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia · Written
    It offers the most extensive features for collaborative management.
  3. 46

    The work management platform for teams

    Sabra Rubinstein
    Sabra RubinsteinMarketing Program Manager · Written
    I'm a huge fan of Asana. I've tried lots of different project management tools and to-do apps, but Asana is by far my favorite. The free version has a ton of features, so many that we haven't even upgraded our team to the paid version lol. You can create projects in both a Trello style layout and a list layout. It also connects with G-Suit and Google calendar. They also have pre-made project templates that you can use. Check out the On-Boarding Asana template, it helped our team rapidly onboard the tool. :)
    OBJOBJ.COOL · Written
    Well-rounded, full-featured out of the box.
    Alexander Hanson-Smith
    Alexander Hanson-SmithCPO & cofounder of inploi · Written
    We use it for streamlining bug fixing between the product & tech teams - highly recommended!
  4. 46

    The project management tool that grows with you

    Peter Oehler made this product
    Zenkit enables you to collaborate with team members and GTD easily! Everyone can switch views (Kanban, Table, To-do list, Mind map, or Calendar ) with one click. For your need, you can conncect your Gmail account with Zenkit via Zapier in few minutes, then you can sync two powerful platforms, and work on them!
  5. 13

    Let your teams do their best work from Gmail and Slack!

    Lina Yakunina
    Lina YakuninaProduct Marketing Manager @ Gmelius · Written
    Lina Yakunina made this product
    Gmelius was created to make teams' collaboration easier and more efficient. Create shared labels and inboxes, assign tasks to set clear ownership and avoid double replies, visualize and manage your projects using kanban boards, exchange notes right on the side of an email...
  6. 14
    Reduce by Flawless App

    Compress huge Sketch files in an instant

    ValiaAll Problem Solver at · Written
    Valia made this product
    Check out this collection of 500 design tools. Here you'll find 26 collaboration tools, as well 🙃
  7. 10
    Notion Beta

    An expressive and collaborative document editor

    I really love Notion. It's like a bunch of popular tools such as Trello, Evernote, Google Calendar and more combined into one, except everything supports live collaboration. This is an amazing tool and you get basically everything for FREE. I can see from other reviews that the free tier was limited... it is not so anymore.
  8. 8

    Meeting agendas, action items, & feedback– all in one place!

    Manuela Bárcenas
    Manuela BárcenasHead of Marketing @ · Written
    Manuela Bárcenas made this product
    Thousands of teams at companies like Shopify, SurveyMonkey, and Keeptruckin use to collaborate on meeting agendas and to-do lists. Personally, I like using Fellow to assign action items during my meetings and organize them inside my personal to-do list ✅. Click here to learn more and try it out for free 👉
  9. 8

    A simple and beautiful app for 1:1s and team meetings 👏

    Paige Magarrey
    Paige MagarreyContent marketer · Written
    SoapBox is a great option for keeping remote teams collaborating effectively. The free agenda template tool is indispensable for communicating, boosting productivity and staying organized. Here's what remote teams can do with SoapBox👇 📝 Create shared online meeting agendas 📃 Take notes and add comments right in the agenda 🎯 Assign next steps and action items (they appear on each team member’s main homepage, so they never get lost!) 🤖 Integrate with Slack, Microsoft Teams and Google – plus iOS and Android apps 📩 Automatically email meeting minutes 📚 Review past meeting agendas and notes 📆 Sync meetings with your calendar To learn more (and give it a try!), check it out here:
  10. 6

    Part knowledge base, part collaboration space 🧠

    Sini Luakkanen
    Sini LuakkanenPassionate about tech and tacos · Written
    It's a lightweight minimalist all-in-one collaboration tool, combining the cards and boards of Trello with real-time editing of Google Docs.
  11. 5
    ProofHub Forms

    ProofHub is the easiest way to create forms.

    Sandeep Kashyap
    Sandeep KashyapFounder, ProofHub · Written
    Sandeep Kashyap made this product
    ProofHub online proofing feature allows you to review, proof, and annotate files with markup tools. You can collaborate on designs and approve them right where you are.
  12. 2

    Organize your life. Then go enjoy it.

    Kunal Bhatia
    Kunal Bhatiadesign @mercury · Written
    Todoist is definitely a go to for collaborative lists. I use it for everything from projects with my startup team to grocery lists with my family. You can integrate nicely with your Google login and use it on almost any device.
  13. 2

    Keeps people on the same page

    Curtis Smith
    Curtis SmithDirector Employee Experience: TrustToken · Written
    I always say that accountability and visibility are the legs of any good team productivity tool. Basecamp gives you perspective and clear insight into all happenings from a seamingly elevated perspective. It clears the noise and allows you to focus on the signals:
  14. 2
    Zoho Projects

    A tool to help you manage projects successfully

    Vijaykumar Sadagopan
    Vijaykumar SadagopanProgram Manager,Project Management Suite · Written
    Vijaykumar Sadagopan made this product
    Zoho Projects makes your work truly rewarding with its extensive planning, tracking and collaboration capabilities. It is a hassle-free tool that has a simple, easy-to-use interface and a mobile application that enables usage from anywhere, at anytime. Features like interactive feed and forums, comprehensive charts and reports, time tracking, issue tracking and task workflow automation makes this a go-to application for an all-round project management experience. Check out for more details.
  15. 2

    Secure instant messaging system for any network

    Alexey Pikurov
    Alexey PikurovCommunication and security · Written
    Alexey Pikurov made this product
    A helpful collaboration tool with many features: - Kanban board (project management, to-do list) - intranet forum (share knowledge, subscribe to your teammates' topics) - instant messages (broadcasts, notifications with return receipts) - screen sharing and remote control
  16. 1

    Social enterprise platform

    Enterprising Josh made this product
    Bitrix24 is free and is amazing as a group todo/task manager. In addition to what you'd usually expect (roles, time tracking, Gantt chart, deadlines, delegating), you also get a ton of collaboration tools - chat, videoconferencing, shared calendars, etc. Fully integrated with G Suite. See
  17. 1

    Trello for VCs!

    Loc Nguyen
    Loc NguyenFreelance marketer, loves code & numbers · Written
    It's better tailored to venture capitalists and financial professionals. It also allows for better visibility and collaboration between founders and funders.
  18. 1

    Turn your to-do list into a real work plan

    Filipa Nascimento made this product
    Hi! Outplanr was built to turn a simple to do list into a real work plan and it's focused on collaboration. But it doesn't have connections with google apps, except Google Calendar. Give it a try and see if it fits you 😀
  19. 1

    Real-time team messenger tool

    I use (also work at Flock) its in-built to-do app for managing personal as well as work tasks. Works perfectly for me since it enables to turn my conversations into actionable to-dos. What most to-do apps lack is the instant messaging capability. Flock overcomes this snag since the nimble to-do app built over its chat platform. And yeah, it's free!
  20. 1
    IC Project

    Simple but useful project management system

    Very nice tool for cooperation is IC Project because this system is complex. It combines many management tools. It does not require using several tools at the same time because everything is in this one system. In the system, you can organize projects, tasks, deadlines, mail, clients, employees and more. Functionalities: ✔️Project Management ✔️Tasks ✔️Calendar ✔️Monitoring and control ✔️Resource management ✔️Kanban cards ✔️Dashboard ✔️Streamand notifications ✔️Absences ✔️Messenger ✔️miniCRM 30-day free trial If you have up to 3 employees, you can use IC Project quite free all the time.